Ray-Pec Band Booster Minutes

June 2021

6/30/2021

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
June 15, 2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in person in Band room. Those in attendance were: Libby Craig, Catie Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Jennifer Scrivener, Marian Pfeiler, Seina Pfeiler, Walter Burr, Rachael Burr, Victoria Wendt, Shane Wendt

The meeting was called to order by Catie 7:03pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve May minutes by Jennifer Story, seconded by Jennifer Gibson-approved

Treasurer Report: Tara

Still need to find a treasurer for next year
Past Due Fees-$6059.90 still owed from 2019/20 & 2020/21 school years. ⅔ from 2019/20 school year= $3439.80 can we consider this “bad debt” to be able to write it off without having to use the benevolent fund? Motion made by Tara and seconded by Jennifer Story and approved to write off the bad debt from the 2019/2020 school year.
Seniors were sent letters asking what to do with credits-either sibling or benevolent fund. There is approximately $2000 in senior credits.
September 25, 2021 all fees must be current. 3 payment dates. Parents need a plan if they can’t make the dates and can apply to the benevolent fund- this application is between the student and director, then treasurer will apply the funds approved.

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Kymbre Ressler new coach

20 girls

Fundraising -Jennifer

Trash bags-start selling during band camp
Mums- raise price to have $10 profit-sell for $25-start of band camp
Football Programs-Jennifer Scrivener able to lead again-got bids from Alpine
- 4 books-Senior, Homecoming, Cancer Awareness, other Home game-inside balck and white with 8 pg changeouts in color
- 52 pg book $3700-$8700 on demand, 36 pg book $2990
- Motion made for 4 books with different inserts was approved
Shivers-Aug 6 & 12 around lunch

Field Crew/Band Dads--

Brent Riegert willing to help, but will need a head band dad.
Trey willing to drive “Shirley”

Uniforms – Lisa and Melissa

Only 16 left to fit

Concert Wear-

Concert band-may be doing something different this year

Chuckwagon (hospitality)–Tricia Kelley

Tricia will be planning everything, but can’t be at every competition.
Volunteers and families-need to pay ahead of time to be able to eat with the band
Would Sign up genius be the best way to track who prepaid for meals?
Background checks are required- Dinah Covey has list of completed background checks

Director’s Report: Jennifer Gibson

Gold Medalists from solos and ensembles will be recognized at School Board Meetings on June 24 and July 22 at the beginning of the meeting, Picture will be taken and then you can leave.
Marching Band Pictures will be Aug 10 at 8am for everybody
Needs a check made out to RayPec HS for the leadership seminar for the sum of $1000
Color Guard side of the storage area upstairs cleaned out by Kymbr and Ms. Gibson
Mr. Miller approved purchasing 7 new uniforms
Marching Band dates- July 26-color guard and drumline, Aug 2-everyone, Aug 6 & 12 Shivers truck
Marching Band Season is going full speed ahead. We will need a truck to drive the white trailer, a truck to drive a flatbed trailer, flatbed trailer, four wheeler/side by side, golf cart, parents to build props (contact Mr. Jarrett), lots of volunteers to move props at each event, serve food, help with uniforms.
1st performance will be Aug 27
Mr. Jarrett is designing the scrims
There will be an extensive amount of props
Need a sign up genius to get volunteers
Drum Majors conference last Friday and Saturday went well- worked on conducting and leadership.
28 kids for 2 day leadership camp from Ray-Pec, Belton and Lees Summit North- feeding them pizza ans subs

New Business.

Thanks to Catie Howlett for all of your support over the years.
Elections for 21/22 Board
- President-Jennifer Story
- Vice President-Mindy Muller
- Secretary-Libby Craig
- Treasurer- Kathy Haneberg- Cat Campbell still willing to assist.-Kathy had to withdraw due to a conflict of interest with her employment. Looking for a new candidate. Seina Pfeiler says her mother would be good since she is an accountant. Marian Pfeiler is going to consider it and talk with her husband before accepting the nomination.

Motion to adjourn by Catie 8:07pm
Next meeting July 13, 2021

May 2021

5/31/2021

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
May 11, 2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in person in Band room. Those in attendance were: Libby Craig, Lisa Sorge, Catie Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Dillon Jarrett, Nina Hunter, Cat Campbell, Mindy Muller, Laurel Baumgardner, Melissa Adams, Jennifer Scrivener, Kathy Haneberg

The meeting was called to order by Catie 6:00pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve April minutes by Jennifer Story, seconded by Lisa Sorge-approved

Treasurer Report: Tara

Trash bag fundraiser-~$5000.00 profit for student accounts- All fundraisers need to be paid in full before distributed. Only distribute what is paid. Thank you Mr. Jarrett for turning in the South MS orders so nicely.
Past Due Fees-$6059.90 still owed from 2019/20 & 2020/21 school years. ⅔ from 2019/20 school year. 7 students not even on roster. Paypal requests sent to 41 people-1 person paid. $1027 owed by seniors.
Seniors were sent letters asking what to do with credits-either sibling or benevolent fund.
September 22, 2021 fees for 20/21 must be current in order to compete.

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Kymbre Ressler new coach

Doing HyVee Card fundraiser

Fundraising -Jennifer

Trash bags-thanks to Mindy for the labeler and Catie for the spreadsheets. Fall sale to begin during band camp.
Mums- raise price to have $10 profit
?One More Scoop/Shivers/other restaurants?-money not dispersed to student accounts-maybe use these to pay for semi/driver fees
Football Programs-Jennifer Scrivener able to lead again, Will need help on days of photos. Gina Riegert also willing to help. Band pictures August 19th.

Field Crew/Band Dads--

Brent Riegert willing to help, but will need a head band dad.

Uniforms – Lisa

Starting fittings on Thursday A-L, Friday Middle schoolers, Tuesday M-Z. Will need extra volunteers.
Plume bags need to be loaded.
Are we going to do shorts again?

Concert Wear-

Concert band-all black-pants and shirts next year? This may help us get by with the tuxes we have.

Chuckwagon (hospitality)–Tricia Kelley

Missing 1 yellow canopy tent
need to know who has keys to shed and trailers.

Director’s Report: Jennifer Gibson

Large Ensemble ratings-Wind Symphony-Gold, Symphonic Band-Gold, Concert Band-Silver.
Louis Armstrong Award Winners-Hayden Smith and Tristan Vitti
National School Marching Award Winner-Lucian Howlett
Patrick Gilmore Award Winner-Kiersten Grant
John Philip Sousa Award Winners-Lilah Manning and Sage Buckley
Medals were ordered and should be here in 2-3 weeks, most likely everyone will have to pick up there awards when school is out.
Wind Symphony, Symphonic Band, and Concert Band Audition Results have been posted in Canvas. Based solely on performance.
Marching Band Leadership-2 Drum Majors-Gracie Reynolds and Angelica Zagar.
Sports Physical Night is June 9th-ask Ms. Gibson if your student needs one. They are now good for 2 years, but can’t expire during the season or you will need a new one. Cost is $15.
Marching Band Calendar: 2 dates have been added: Sept 11th-playing for the Cass County Health Foundation 5K and possible performance at Ray-Pec’s beginning of the year Convocation.
Volunteers-any adult that is going to be around the kids has to have a background check. It is good for 2 years. Cost is $15. If you are not sure if you have one on file call Dinah.
June 11&12- Drum Major Virtual Camp
June 18&19- Virtual Camp for ALL marching band leadership, we have invited other schools to join in to offset the extra cost. 9-4
Marching Band music, handbook, lettering forms, and fees will be mailed and emailed home before the end of the school year.
Senior Video will be going home to all Senior parents by May 18th. Seniors will watch it in class on their last day.
Awards Video will be sent home before the last day of school
We need a band parent to drive the semi.
We possibly have 8-10 barrels coming from Mr. Shupe’s family. Not sure if it is a donation or if there will be a fee. Need 20-25 barrels total.
Upcoming Meetings at 7pm?
Shirley is covered by district insurance.

New Business.

Elections for 21/22 Board
- President-Jennifer Story
- Vice President-Mindy Muller
- Secretary-Libby Craig
- Treasurer- Kathy Haneberg- Cat Campbell still willing to assist.

Motion to adjourn by Catie 7:02pm
Next meeting June 8, 2021

April 2021 Minutes

4/30/2021

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
April 13,2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in person in room 604. Those in attendance were: Libby Craig, Lisa Sorge, Catie Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Dillon Jarrett, Nina Hunter, Gina Riegert, Cat Campbell, Zach Shupe, Mindy Muller, Bobbie Bond.

The meeting was called to order by Catie 6:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

No minutes from March Meeting-virtual

Treasurer Report: Tara

Mattress Fundraiser-Student accounts credited including 7th and 8th graders.-student proceeds ~$3500 + $950=$4450
Past Due Fees-20/21 school year ~$2300, 19/20 school year ~$4500, 52 students owe (21 students freshman-junior)-~$1500 still owed by seniors. Should we send out paypal links or possibly venmo?
September 22, 2021 fees for 20/21 must be current in order to compete.
Should we do food fundraisers to earn money for the benevolent fund?

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Kymbre Ressler new coach

Tryouts- day 2 of clinics-20 people participating
Is it ok for the Color Guard to do a fundraiser just for them? Maybe the plant sale?

Fundraising -Jennifer

Trash bags sales ending-online sales have been good
Butter Braids-May 3rd ~1 week-pickup date TBD
?One More Scoop/Shivers/other restaurants?-money not dispersed to student accounts
Fall Fundraisers-Mums, Trash Bags, Mattress Sale (November), Father/Daughter Dance, Butter Braids, ?Trivia Night/Silent Auction, ?Food Truck night
Football Programs-Gina needs help

Field Crew/Band Dads--

2021 Show is “Radioactive” based on Marie Curie. Song by Imagine Dragons at the end
Props 55 Gallon Plastic Drums painted like radioactive barrels-need 24-25 of them. ?logistics of travel, trying to get them donated

Uniforms – Lisa

Not much going on with uniforms at this time

Concert Wear-

Concert Black this year

Chuckwagon (hospitality)–

Laurel not doing it next year.

Director’s Report: Jennifer Gibson

Exciting News-41 solos/ensembles medaled for recorded State Solo/Ensemble performances
There will be a virtual awards ceremony-kids will receive physical letters/bars/medals
Auditions for 21/22 Band Placements April 26th. Done by area directors. Kids have the music and it is on Canvas. If they need help, ask for help.
Ms. Gibson sent an email to the Seniors to try to plan something fun. Needs info by Friday, may have to reach out to the parents.
Drum Majors and Sections leaders will be announced Thursday
~100 signed up for Marching Band
Sports Physical Night is June 9th-ask Ms. Gibson if your student needs one. They are now good for 2 years, but can’t expire during the season or you will need a new one.
Upcoming Concerts- May 3rd Percussion, May 6 Full Bands- Outdoors near Band Room, bring lawn chairs. Concert Black.

New Business

Leadership Camp/Day- would like to make the Marching Band more student led. It would be an 8 hour day. Cost to bring in the program would be ~$1000 plus airfare. Gina Reigert made a motion and Jen Story seconded it. Motion passed
Mr. Jarrett would like to use the $950 from the mattress sale that wasn’t designated to students to supplement the $7500 donation for the sound system to complete the needed set up. Catie made the motion, Cat Campbell seconded motion approved.
Nominations for 21/22 Board
- President-Jennifer Story
- Vice President-Mindy Muller
- Secretary-Libby Craig
- Treasurer-TBD- interested parties-Chadd Zimmerman, Kathy Haneberg, Ginger Cannion- Cat Campbell still willing to assist.

Motion to adjourn by Catie 7:10pm
Next meeting May 11,2021

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