Ray-Pec Band Booster Minutes

April 2019

4/30/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
April 9, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the cafeteria at South Middle School. Those in attendance were: Melissa Hogan, Trina Westhues, Faye Tait, Catie Howlett, John Wilson, Libby Craig, Tara Spencer, Jennifer Story, Travis Houston, Fred Baumgardner, Laurel Baumgardner, Jen Inman, R.J.Hurley, Kelli Hurley, Arla Beneke.

The meeting was called to order by Trina Westhues at 7:00pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the March 12, 2019 meeting were reviewed. Motion to approve minutes -Jennifer, seconded Melissa Hogan. No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

No treasurer report
Trip all paid for-broke even

Committee Reports:
Color Guard-

April 29-May 1st Tryouts

Fundraising -Kelli Hurley

We need a Chair
Culver’s Night rescheduled

Plant Sale 5/4 8-1 in Raymore City Hall Parking Lot- we need parents and students to help
Freezing Moo 5/9 12-9pm
Trash bags starting next week- due May 3rd, delivery May 9 then release May 10 at band awards

Field Crew/Band Dads-Brent Riegert -Head Band Dad

suggestion to have band boosters and directors meet with 8th grade parents, have breakout sessions-band dads, uniforms, fees, volunteer coordinator
suggestion to use Remind for notifications

Uniforms – Jen Inman

getting ready to go out for cleaning
new uniforms will arrive 6 months or so from ordering-still finalizing design choice
discussed using alteration shop for hemming- Arla Beneke volunteered to hem if pants are pinned

Concert Wear- Lynette Grant

no updates

Chuckwagon – Tricia Kelley

Tricia knows about last event

Director’s Report:

State Large Ensemble- All 4 groups received Exemplary Ratings
District Solos and small ensembles- Less 1’s this year-grading harder
Getting bids for designs for new marching uniforms

-wash and wear uniforms
-lighterweight, wicking material

State solos and ensembles April 26
need to line up Drum Majors
proposed marching schedule handed out

.New Business

Football programs-need to vote in May
Sponsorship levels-need to get this off the ground
Next year solos and ensemble the first weekend of Spring Break
Discussed Band Fees for 2019/20 year-motion for $330 flat fee, $110 due May 30th made by Faye Tait seconded by Catie Howlett- motion passed

Motions to adjourn at 8:25pm Trina/Melissa
Next meeting May 7th 6pm before band concert

Upcoming Events:

Concert Band, Symphonic Band, and Wind Ensemble
Calendar 2018-2019
April 26                 TBA                 MSHSAA State Solo/Ensemble at Columbia MU
May 3                      Mr. Wilson’s Birthday
May 6                    TBA                 Percussion Show $5 adults/$2 students
May 7                    TBA                 Spring Concert
May 10                       Band Awards

March 2019

3/31/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
March 12, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the cafeteria at South Middle School. Those in attendance were: Melissa Hogan, Trina Westhues, Faye Tait, Catie Howlett, John Wilson, Libby Craig, Diana Edgecomb, Tara Spencer, Jennifer Story

The meeting was called to order by Melissa Hogan at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the February 12, 2019 meeting were reviewed. Motion to approve minutes -Faye Tait, seconded Melissa Hogan. No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

No treasurer report
A lot of outstanding payments for Nashville Trip. Total Balance $128,000 Paid $113,188.26 ~$15,000 owed between band and choir students

Committee Reports:
Color Guard-

Only a couple of competitions left
Girls improving
Tryout?

Fundraising -Kelli Hurley

We need a Chair
Culver’s Night 4/11 5-8pm

Plant Sale 5/4 8-1 in Raymore City Hall Parking Lot
Freezing Moo 5/9 12-9pm

Field Crew/Band Dads-Brent Riegert -Head Band Dad

need Band Dads for next year!!

Uniforms – Jen Inman

no updates

Concert Wear- Lynette Grant

no updates

Chuckwagon – Tricia Kelley

No update

Director’s Report:

no report

.New Business

need to discuss plans to make sure band fees are paid

Motions to adjourn at 7:52pm Trina/Melissa
Next meeting April 9, 2019 at 7pm Band Room

Upcoming Events:

Concert Band, Symphonic Band, and Wind Ensemble
Calendar 2018-2019
February 23        TBA                        UCM Jazz Festival, Warrensburg
March 1                TBA                   Pitt State Jazz festival- Pittsburg Kansas
March 2                TBA                   Jazzin’ at the Gem, Springfield
March 5                TBA                   Solo/ensembles Pre-Districts
March 23            TBA                       MSHSAA Districts Solo/ensembles at Grain Valley
March 29-April 1                                                Nashville Trip
April 5                   TBA                MSHSAA Large Group at Paseo
April 26                 TBA                 MSHSAA State Solo/Ensemble at Columbia MU
May 6                    TBA                 Percussion Show
May 7                    TBA                 Spring Concert

February 2019

2/28/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
February 12, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the cafeteria at South Middle School. Those in attendance were: Melissa Hogan, Trina Westhues, Kelli Hurley, Faye Tait, Catie Howlett, John Wilson, Libby Craig, Tamarah Pritchard, Diana Edgecomb, Tara Spencer

The meeting was called to order by Kelli Hurley at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the January 8, 2019 meeting were reviewed. Motion to approve minutes -Faye Tait, seconded Trina Westhues. No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

Problems with access to Community Bank website-unable to balance books for this meeting
Cancellation for the Nashville Trip will be accessed a $36 fee
Should we make it a policy that we only take checks for fundraisers- parents should change any cash into checks to turn in.
The directors have been able to get the report with the breakdown of who has paid what for the Nashville Trip.

Committee Reports:

Color Guard-

Girls have good attitudes
Jennifer (coach) is a little disappointed in the placements so far
She is reteaching skills
Are they going to do a clinic like the Prowlers or cheerleaders to try to get more people interested?

Fundraising -Kelli Hurley

We need a Chair
Father/Daughter Dance-Kelli Hurley

Students earned approximately $13/hour. Dads especially enjoyed the theme. Photographer was fairly expensive.

Plant Sale?

Field Crew/Band Dads-Brent Riegert -Head Band Dad

no updates

Uniforms – Jen Inman

no updates

Concert Wear- Lynette Grant

no updates

Chuckwagon – Tricia Kelley

No update

Director’s Report:

2nd Nashville band going well
Jazz bands doing well
Started marching band meetings to plan for next year. Kids don’t want everyone to have to march, they want proficiency, no one interested will be dropped, but may be given other jobs. They are thinking of doing a week in June for tryouts and to finalize numbers for the drill writers.
Contest-Plan to have playoff for spots for district solos and ensembles due to only being allowed 55 spots. Students playing at the precontest event only can fulfill the lettering requirement.
Nashville Trip- Itinerary should be locked in by Monday, Feb 18
Mattress Fundraiser- $500 given for adults attending meeting and $1000 bonus based on sales. Motion was made to use this extra money for food in Nashville by Kelli Hurley and seconded by Trina Westhues. Motion passed
Rooming Assignments for Nashville posted on back of band door.

New Business

Eden Craig presented an idea of a Student Leadership Committee for next year’s Father Daughter Dance to work alongside the Parent Committee. She will prepare an application for the students. Catie Howlett offered to have it printed

Motions to adjourn at 8:04
Next meeting March 12, 2019 at 7pm Band Room

Upcoming Events:
Jazz Band!!!!!

February 4TH-15TH REGULAR REHEARSALS
February 18th-19th no rehearsal
February 20th-22nd 3 and 4 P.M. rehearsals
February 23rd UCM Jazz Festival Warrensburg
February 25th Regular week of rehearsals
March 1st Pittsburg State Jazz Festival, Kansas
March 2nd Possible Drury Jazz and/ or Jazzin at the Gem

Concert Band, Symphonic Band, and Wind Ensemble
Calendar 2018-2019
February 23        TBA                        UCM Jazz Festival, Warrensburg
March 1                TBA                   Pitt State Jazz festival- Pittsburg Kansas
March 2                TBA                   Jazzin’ at the Gem, Springfield
March 5                TBA                   Solo/ensembles Pre-Districts
March 16             TBA                      MSHSAA Districts Solo/ensembles at Grain Valley
March 29-April 1                                                Nashville Trip
April 5                   TBA                MSHSAA Large Group at Paseo
April 26                 TBA                 MSHSAA State Solo/Ensemble at Columbia MU
May 6                    TBA                 Percussion Show
May 7                    TBA                 Spring Concert

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