Ray-Pec Band Booster Minutes

July 2019

7/30/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
July 9, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Jennifer Story, Travis Houston, Diana Edgecomb, Kelli Hurley, RJ Hurley, Tara Spencer, Trina Westhues, Susan McCamish, Laurel Baumgartner, Fred Baumgartner, Danny Scrogham, Tina Kirby, Jill Sueltz, Quentin Lindsey, Tiffany Lindsey, Marisa Viets, Bradley Viets

The meeting was called to order by Kelli/Trina at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the June 11, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

Bank Statement in files

Committee Reports:
Color Guard-

no representative

Fundraising -Catie/Jennifer

Culver’s 8/20 5-8pm- Drumline possibility- Need volunteers for workers-Wilson will need to email
Sunglasses- Sell at registration. Bought 300 pairs Cost $1545
We are a go for football programs. Jennifer Scrivener wants to do it. Will print less this year. Sign up genius for program sellers. Kailey Story will work with Jennifer Scrivener- SR ads on RP Update
Spirit wear- flyers printed and will be given out at band camp 7/29- return by 8/2
Mums- Catie will call 7//15- flyer to be created
Trash Bags- Fall- 8/19 start date, due 2-3 weeks, Delivery on a Thursday night
Crew shirts- $12 sign up-payment to Band Boosters by next meeting
Open Fundraisers-MOD Pizza, Big Daddy’s Donuts, Chipotle

Field Crew/Band Dads-RJ Hurley -Head Band Dad

sign up- end of July hopefully
need to get prop info from Wilson
Wilson/Shoop-work with both
Keys- Trey and Brent for shed & trailer
White trailer- needs hitch mount

Uniforms – ?

New uniforms to be delivered mid/late season
still working on temporary solution to avoid double dry cleaning at end of year-possible bibbers/compression shirts or jumpsuits

Concert Wear- Kiersten Grier’s grandma

possible inventory system-scan tags

Chuckwagon –

Band BBQ 8/23 proposed by Kelli seconded by Diana - all agree

-Sides and Case of H2O
-need to bring individual snacks
-will have info at Band Camp

Band camp- Shivers fundraiser July 31st-20% of purchase back to band-need to know #’s and break time
Pizza/ice cream on last day, August 2nd
Senior Cookies- Ivy’s Cookies-suggestion
Coolers/Tables-needs- covered by budget

Director’s Report:

July 7,8,9 Drum Major camp
Getting drills written
Drum Line/Color Guard 7/22
Everyone else 7/29
Schedule-Possible 5

-Drummit at the Summit 9/14- Drum Line only
-9/21- Carl Junction or Blue Springs South
-10/5- Springfield-Valhalla
-10/12- Park Hill
-10/19 Trenton-not confirmed
-10/26 Francis Howell- Overnight in St. Louis

Need to approve budget at next meeting

-Director’s Budget
   -Music $1000
   -Clinicians $2500
   -Drum Line/ColorGuard $1700 x2
   -Accompanists $1000
   -Shirts $500
       =$8400

.New Business

Adding dots to practice field

Motions to adjourn by Catie and Trina
Next meeting August 13, 2019 at 7pm

June 2019

6/30/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
June 11, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the cafeteria at South Middle School. Those in attendance were: Catie Howlett, John Wilson, Libby Craig, Mika Craig, Jennifer Story, Travis Houston, Diana Edgecomb, Candy Trageser, Kelli Hurley, RJ Hurley, Tara Spencer.

The meeting was called to order by Catie/Kelli at 7:00pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the May 14, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

$6000 donation in May- $2000 earmarked for the trailer, $4000 earmarked for percussion
Trash Bag invoice not received yet- Kelli will follow up after Diana can check PO box
Band Fees- $330 no refunds if not wanting shoes. Everyone gets shirt and hoodie. $165 due August 1 and September 1- families can make other arrangements if necessary

Committee Reports:
Color Guard-

no representative

Fundraising -Catie/Jennifer

Kelli Hurley- Monkey Printing Spirit Wear prices are increasing by $1 for t-shirts and hoodies. This will be forwarded on to the purchasers.
Crew shirts will be $12- Gold shirts with Panther Pride logo
Catie-fundraiser idea-Shakepeare’s Pizza. If the order is above 140, free delivery. Cost $12- kids get $6 in proceeds. If less than 140 proceeds would be $5.
Sunglasses- need final approval from Tom Kruse to sell during registration July 24 & 30
We are a go for football programs. Jennifer Scrivener wants to do it. Will print less this year. Sign up genius for program sellers.

Field Crew/Band Dads-RJ Hurley -Head Band Dad

Zach Shoop sp?- new teacher- lots of marching experience-excited to help with Crew.
District got a new box truck
Mr. Wilson should have an idea of what is wanted for the upcoming show by next week.
At the family barbecue during band camp plan to have volunteer signups again to capture the upperclassmen parents

Uniforms – Jen Inman

When are band uniforms being picked up for cleaning? They only pick up on Wednesdays. Trying to set up for June 19

Concert Wear- Lynette Grant

no updates

Chuckwagon – Tricia Kelley

no updates

Band camp- Snocone fundraiser July 31st
Pizza/ice cream on last day, August 2nd

Director’s Report:

Community Band has 1st concert June 27 at Centerview
This years marching band is made up of 117 marchers and 7 color guard
July 7,8,9 Drum Major camp

.New Business

Senior Ads- JoEllen and Mr. Miller usually send out emails
We need someone to design the band booster page for the programs
Senior Night info- August 30

-last year cookies for the seniors with names and regular cookies for the others
-other snacks for this night
- need to revisit this at the July meeting
-Senior medals/yellow carnations
-photographer?

Kelli volunteered to update Charms calendar and files. Motion made by Jennifer and seconded by Catie to give Kelli permissions for Charms to be able to do this

Motions to adjourn at 7:55pm
Next meeting July 9, 2019 at 7pm

May 2019

5/31/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
May 14, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the cafeteria at South Middle School. Those in attendance were: Melissa Hogan, Trina Westhues, Catie Howlett, John Wilson, Libby Craig, Lloyd Story, Jennifer Story, Travis Houston, Aaron Howlett, Diana Edgecomb, Joe Man----.

The meeting was called to order by Trina Westhues at 5:30pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the April 9, 2019 meeting were reviewed. Motion to approve minutes -Trina, seconded Diana . No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

report in files

Committee Reports:
Color Guard-

9 students - small group only 3 freshman

Fundraising -Kelli Hurley

it was discussed that the Vice President should have the role of fundraising chair
Culver’s Night rescheduled for 8/14 target date

Plant Sale 5/4 8-1 in Raymore City Hall Parking Lot- ?
Freezing Moo 5/9 ?
Trash bags -approximately $1000
Percussion show- $882 profit-chain system equipment, sabian-donations, symbol crash cymbals
Sunglasses -possible fundraiser

300x $12 +$1500 gross profit- $80 set up $5 fee-custom shades-30 day lead time-motion to go forward-Melissa Hogan and Jennifer Story-approved

Mums set up for Fall per Trina
Catie proposed a fundraiser idea of doing a money board, and also wondered if there could be a buyout option
Father/Daughter dance tentative date February 8th

Field Crew/Band Dads-Brent Riegert -Head Band Dad

suggestion to have band boosters and directors meet with 8th grade parents, have breakout sessions-band dads, uniforms, fees, volunteer coordinator-this will occur May 30 after band practice- possibly have a food truck
suggestion to use Remind for notifications

Uniforms – Jen Inman

measurements for new uniforms 5/23 6-8pm. Need volunteers to enter date-Jen/Lynette, DIana
need to send out email to parents about measurement night and band fees. 1st payment of $110 due May 30th

Concert Wear- Lynette Grant

no updates

Chuckwagon – Tricia Kelley

Tricia to do ordering for next season, Laurel Baumgardner heading

Director’s Report:

Mr. Wilson would like $300 to send drum majors to camp in Platte County July 7,8,9-$100 each. Kelli moves to have band boosters to pay for drum majors, seconded by Diana and Catie-motion passes
Plan to continue having concerts in the auditorium next year

proposed marching schedule handed out

.New Business

Football programs-Kelli Hurley will be primary contact, Jennifer Scrivener still willing to do

need to find out how many were printed

Sponsorship levels-tabled until 11/2019
Community Band being started by Mr. Wilson and Ms. Gibson- let people know that you think may be interested
Next years Band Booster Board announced

President-Trina Westhues
Co-Vice Presidents/Fundraising chairs-Catie Howlett and Jennifer Story
Secretary- Libby Craig
Treasurer- Diana Edgecomb
Volunteer Coordinator- Jen Inman

Motions to adjourn at 6:30 pm Trina/Melissa
Next meeting June 11, 2019

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