Ray-Pec Band Booster Minutes

MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC. TUESDAY, JANUARY 9, 2024

1/31/2024

The regular meeting of the Raymore-Peculiar Band Boosters Club was held over Google Meet due to inclement weather. Those in attendance were Jennifer Byrne, Jill Clingan, Michelle Houston, Libby Craig, Marian Pfeiler, Bobbi Bond, Sam Musfelt, Tristan Musfelt, and Kelsey Walker

The meeting was called to order by Libby Craig.

Director’s Report: Jennifer Byrne

District band went really well.
2/20: solo and ensemble night. There are 5 judges coming in—3 judges have confirmed. We will need to discuss payment for them.
2/21-22 is try the instrument day at the middle schools. The kids did amazing at this last year. Half of the 6th graders are in band at East Middle School, and South Middle School has grown, too.
Riley Zimmerman is going to State at the end of this month, and it would be nice if we could give him a $75 stipend to eat.
We can put a shipping container where the shed is now, but the school will not pay for the concrete.

Color Guard Report: Kelsey Walker

The girls started learning the routine last week.
Kelsey went to Oklahoma to get the mythical trees. They did not get the stump so will be getting $300 back.
So far the color guard is ahead on the winter guard budget.
There are 15 high school winter guard students and 8 middle school winter guard students.

Fundraiser Report: Michelle Houston

Flyers about the father-daughter dance were sent to the elementary school yesterday.
Quite a few have signed up for the fairy experience.
Tonight’s work session was canceled, but we have been making a lot of progress behind the scenes. There are no more work sessions until the day before the dance.
We will decorate the night before and Saturday morning:
- Friday: 6-9 pm
- Saturday: 9-12 am and 4:30-9:30 pm (or when everything is cleaned up)
Working on restaurant nights, a trash bag fundraiser in April, and a calendar fundraiser.

Chuckwagon Report: Bobbi Bond

Approved $75 stipend for Riley.

Treasurer’s Report: Marian Pfeiler

As of 12/31, we have 56K in our checking account and the financials are looking good.
The dry cleaning bill is in the mailbox.
Need to work on 1099s
Money for mattress fundraiser: $1600

President’s Report: Libby Craig

There was a discussion about putting up senior banners for those band students who were not in marching band. Marian will check the budget to see if we can pay for those or if students will need to do so.

The meeting adjourned at 7:43 pm.

MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC. TUESDAY, NOVEMBER 14, 2023

11/30/2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were Jennifer Byrne, Jenna Craig, Libby Craig, Melissa Guyer, Jaidyn St. Peter, Roger St. Peter, Seina Pfeiler, Anessa Pfeiler, Marian Pfeiler, Michelle Houston, Holly Nall, Chris Nall, Jason Heuwinkel, Susan McCamish, Matt Clingan, Jill Clingan, Michelle Helzer, Chris Thompson, LeeAnne Thompson, Jacob Thompson, Erin Butterworth, Shawn Butterworth, Andrea Smither, Jennifer Scrivener, Bobbi Bond, Sam Musfelt, Tristan Musfelt, Damien Musfelt, Vada Musfelt, Angela Gethers, Chacqie Chandler, Crystal Courtney, Ciann Courtney

The meeting was called to order at 7:02 p.m. by Libby Craig.

Director’s Report: Jennifer Byrne

38 students made it to the all-district ensemble.
All State Band competition is 12/2.
We had a very successful marching band season. Thank you, marching band parents!
There will be some marching band scheduling tweaks next year. Percussion will look different. Auditions for percussion may be in February. The schedule will be out by January.
Jazz band is off to a great start. Both ensembles are almost completely full. Shupe is directing Jazz 1, and Ms. Henzel, who played in the jazz band at MU, is helping conduct Jazz 2.

Band Dads: Jason Heuwinkel

Jason McCamish will take Shirley into the shop after the first of the year.
We decided to give away or sell last year’s props.
Ms. Byrne is going to cut out the names on the scrims and give them to the students.

Uniform Report: LeeAnne Thompson

Uniforms are ready to go. The cleaners are going to pick them up on 11/29 between 9:45-10:15, and they will be delivered back here on 12/6.
We will need help taking them out to the curb and the morning they come back. We will need help reconstructing bags and putting them back together.

Chuckwagon Report: Bobbi Bond

The banquet went really well! Some snacks are still left, so maybe we could make bags for kids who are going to State.

Fundraising Report: Michelle Houston

Butterbraid pickup was last Thursday. We made over $5K.
We have had the first father-daughter work session. We are not meeting next week because of Thanksgiving but will meet the following Tuesday.
We will decorate the night before the dance.
The inclement weather date for the dance is 2/24.
At an executive board meeting, we decided that this year, in addition to paying students for hours that they work, we will also pay for one adult per child at each work session.
Idea: fundraiser at Price Chopper selling hot dogs, etc.

Color Guard Report: Kelsey Walker

Color guard tryouts went really well for winter guard, and we are building the middle school color guard program.

Treasurer Report: Marian Pfeiler

The bank statement ending October was at 56K.
We are running a 5K profit but have not yet paid for the dry cleaners and trailer maintenance.
In Chuckwagon, $800 is still available.
We made $3300 on football programs.
Overall, we are in a good spot going to the father-daughter dance.
Jennifer will meet with Marian to discuss preliminary numbers for band fees.
Winter guard and jazz band fees will be loaded this weekend.

September 2023

9/30/2023

MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY, SEPTEMBER 12, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were Isabella Kelch, Peggy Kelch, Libby Craig, Jonah Craig, Jenna Craig, Jill Clingan, Susan McCamish, Michelle Houston, Holly Nall, Erin Butterworth, Crystal Courtney, LeeAnne Thompson, Marian Pfeiler, Seina Pfeiler, Anessa Pfeiler, Michelle Helzer, Shelley Vessa, Damien Musfelt, Vada Musfelt, Sam Musfelt, Jacob Thompson, Tanya Moody, Jason Heuwinkel, Ciann Courtney, Bobbi Bond, Briana Henzel

The meeting was called to order at 7:05 p.m. by Libby Craig. Marian Pfeiler motioned to approve and Michelle Houston seconded the motion.

Band Dads: Jason Heuwinkel

Thursday, 9/14, is the deadline to get the props done.
We need to find out from Trey if will drive and, if so, to which competitions.
There is a lot of equipment to load, so we need extra parent help.

Director’s Report: Jennifer Byrne

The parade is on Saturday. The band room opens at 7:30 a.m. Students should wear full uniforms with hats and plumes. We need to make sure we have water for students at the beginning of the parade. Students can bring candy.
On Friday, 9/29, we will have a Marching Band Cornhole Tourney and fajitas catered by Riley’s parents from 6-8 p.m. We need cornhole boards and bean bags the week of the 25th.
Friday, 10/13, will be a late-night rehearsal because the stadium is booked on the 12th.
We need to make sure volunteers are on the approved volunteer list.
We could use some shade tents if families have any we could use or if they would like to buy and donate a tent.

Fundraising Report: Michelle Houston

We made $106 in tips at Culver’s Night and will find out the actual amount we made later. Mums orders are due on Thursday, and pickup will be on 9/28 from 5-7 p.m. The Butter Braids sale will start on 10/13, and the mattress sale is in November. We are narrowing down themes for the Father-Daughter dance, so we will have some themes for students to vote on in the next month or so.

Secretary Report: Jill Clingan

Please send Jill any information that you want communicated via Charms email.

Treasurer Report: Marian Pfeiler

The bank balance is down to 45K because of equipment and props purchases. Band fees will help replenish that amount.
We sold 150 programs on senior night and will order a little extra for homecoming. There are 13 ad invoices left to be paid.

Chuckwagon Report: Bobbi Bond and Susan McCamish

We need donations for snacks and Gatorade. Hy-Vee is donating water.
Parents volunteers can pay $20 for the marching band season to eat at the competitions.

Uniform Report: LeeAnne Thompson

For Drummit at the Summit, students will wear yellow shirts, black shorts, and short black socks.
LeeAnne gave Marian the number of pink gloves that need to be ordered.
We need to add more bibbers because we do not have all the sizes we need. She is going to inventory the uniforms we have. We may be able to use general fund money, money from the father-daughter dance, or ask the school to buy them if they are expensive.
We will start wind symphony fittings soon, and we need to order more shirts for wind symphony.

Color Guard Report: Kelsey Walker

Next Tuesday, the color guard has a doubleheader of practices—they practice with the band until 4:45 and then practice again from 6-9 for the indoor show. Kelsey requested pizza to feed them in between practices.
Kelsey knows a photographer willing to do action shots of the marching band and color guard during a Thursday night practice for $450. The band account could pay this fee, or students could pay to access the link to pictures. This would need director approval.
K-State has a color guard camp over the summer. Kelsey is going to apply for grants for the eight juniors to go to this camp, but she would like to use the band’s 501C3 code for those funds to be delivered.
Spirit wear sales raised $400, and Kelsey was hired by RayPec building and grounds to make tumblers. That $800 will help cover color guard expenses.

The meeting adjourned at 8:14.

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MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC. TUESDAY, JANUARY 9, 2024

MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC. TUESDAY, NOVEMBER 14, 2023

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