Ray-Pec Band Booster Minutes

August 2019

8/31/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
August 13, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Jennifer Story, Diana Edgecomb, Kelli Hurley, Tara Spencer, Trina Westhues, Susan McCamish, Laurel Baumgartner, Tina Kirby, Quentin Lindsey, Tiffany Lindsey, Libby Craig, Candy Trageser, Nina Hunter, Debbie Oldham, Joy Wildermuth, Jen Inman, Zachery Perkins, Amber Bramble

The meeting was called to order by Kelli/Trina at 7pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the July 9, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Diana Edgecomb

July Statement not yet reconciled
Please email Diana if you have any questions about spending or fees
Fees- $330 for everyone not negotiable due to miscellaneous expenses that come up that aren’t budgeted for such as tires for white trailer and shed roof.

Committee Reports:
Color Guard-

Coach Jen was busy with picture night

Fundraising -Catie/Jennifer

Culver’s cancelled- Maybe Sept/Oct. Trina motions to move to Spring- motion carries
Sunglasses- Collected $1200-1300. Try to sell at band picnic, Catie to ask Tom Kruse if we can sell at home football games. Purchased #300 sold #120
Football Programs- 4 aprons donated for program sellers, signup genius needs to be made for volunteers. Need to get money from Diana for change.
Spirit wear- Deadline was August 2nd. Order going in tonight.
Mums- underway-check the table in the instrument room if you need forms. Precount due Sept 10, Final Sept 14.
Trash Bags- Due Sept 6. Signup genius for pickup. Need 10 volunteers
Crew shirts- $12 sign up-payment to Band Boosters by next meeting
Chipotle Night- Sept 10th
Open Fundraisers-MOD Pizza, Big Daddy’s Donuts, Freezing Moo, One More Scoop
Father/Daughter Dance to be headed by Amber Bramble

Field Crew/Band Dads-RJ Hurley -Head Band Dad

They are out working on props
Trey and RJ went down to Texas to buy props from another school. Boosters paying for gas, food, lodging.
Ordering scrims within the next week-just finalized designs
White trailer- needed 2 new tires
Shed near football field needs new roof. We are trying to figure out who is financially responsible for the repairs.

Uniforms – Kelli Hurley

New uniforms to be delivered mid/late season
Everyone fitted in old uniforms. Arla/Nina hemming pants- only 3 left. Lots of people helped with buttons.
Need more heavy duty hangers for jackets. $47 for 50 on Amazon. Kelli made a motion to buy #100 new hangers. Diana motioned to purchase #200 hangers due to needs for dresses, too. Motion to buy #200 carries.
Wristbands-white/black/pink for frontline to be ordered
Shoes- new shoes have been ordered. People inevitably lose 1 shoe. Uniform personnel will carry extra shoes, extra gauntlets, and extra gloves at competitions.
First Aid kit- some things need to be replaced. Possible donation from CVS or Walgreens?
Need a volunteer to walk with band at competitions and help Tamera with uniform issues

Concert Wear- Kiersten Grier’s grandma

Will get started once school starts

Chuckwagon –

Band BBQ 8/23 6-8:30--4:30 setup

-Sides/Chips
-need to bring individual snacks
-Desserts
divided among sections
-Everyone brings a case of water
-band to provide hamburgers/hotdogs/buns

Pizza/popsicles-went well
Senior Night-Senior Cookies- Ivy’s Cookies- ordered, Senior medals also ordered, Carnations, Mayor Kris Turnbow to be announcer. Practice on Aug 29, Kellie Norton to take pictures.

Director’s Report:

Remember for next year- Pictures should not be outside
App they are using for drill is wonderful-less than 5 kids don’t have devices
Calendars coming out tomorrow
BBQ next Friday night
We are in good shape this year

.New Business

None

Meeting adjourned 7:51pm

Next meeting September 10, 2019 at 7pm

July 2019

7/30/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
July 9, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Jennifer Story, Travis Houston, Diana Edgecomb, Kelli Hurley, RJ Hurley, Tara Spencer, Trina Westhues, Susan McCamish, Laurel Baumgartner, Fred Baumgartner, Danny Scrogham, Tina Kirby, Jill Sueltz, Quentin Lindsey, Tiffany Lindsey, Marisa Viets, Bradley Viets

The meeting was called to order by Kelli/Trina at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the June 11, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

Bank Statement in files

Committee Reports:
Color Guard-

no representative

Fundraising -Catie/Jennifer

Culver’s 8/20 5-8pm- Drumline possibility- Need volunteers for workers-Wilson will need to email
Sunglasses- Sell at registration. Bought 300 pairs Cost $1545
We are a go for football programs. Jennifer Scrivener wants to do it. Will print less this year. Sign up genius for program sellers. Kailey Story will work with Jennifer Scrivener- SR ads on RP Update
Spirit wear- flyers printed and will be given out at band camp 7/29- return by 8/2
Mums- Catie will call 7//15- flyer to be created
Trash Bags- Fall- 8/19 start date, due 2-3 weeks, Delivery on a Thursday night
Crew shirts- $12 sign up-payment to Band Boosters by next meeting
Open Fundraisers-MOD Pizza, Big Daddy’s Donuts, Chipotle

Field Crew/Band Dads-RJ Hurley -Head Band Dad

sign up- end of July hopefully
need to get prop info from Wilson
Wilson/Shoop-work with both
Keys- Trey and Brent for shed & trailer
White trailer- needs hitch mount

Uniforms – ?

New uniforms to be delivered mid/late season
still working on temporary solution to avoid double dry cleaning at end of year-possible bibbers/compression shirts or jumpsuits

Concert Wear- Kiersten Grier’s grandma

possible inventory system-scan tags

Chuckwagon –

Band BBQ 8/23 proposed by Kelli seconded by Diana - all agree

-Sides and Case of H2O
-need to bring individual snacks
-will have info at Band Camp

Band camp- Shivers fundraiser July 31st-20% of purchase back to band-need to know #’s and break time
Pizza/ice cream on last day, August 2nd
Senior Cookies- Ivy’s Cookies-suggestion
Coolers/Tables-needs- covered by budget

Director’s Report:

July 7,8,9 Drum Major camp
Getting drills written
Drum Line/Color Guard 7/22
Everyone else 7/29
Schedule-Possible 5

-Drummit at the Summit 9/14- Drum Line only
-9/21- Carl Junction or Blue Springs South
-10/5- Springfield-Valhalla
-10/12- Park Hill
-10/19 Trenton-not confirmed
-10/26 Francis Howell- Overnight in St. Louis

Need to approve budget at next meeting

-Director’s Budget
   -Music $1000
   -Clinicians $2500
   -Drum Line/ColorGuard $1700 x2
   -Accompanists $1000
   -Shirts $500
       =$8400

.New Business

Adding dots to practice field

Motions to adjourn by Catie and Trina
Next meeting August 13, 2019 at 7pm

June 2019

6/30/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
June 11, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the cafeteria at South Middle School. Those in attendance were: Catie Howlett, John Wilson, Libby Craig, Mika Craig, Jennifer Story, Travis Houston, Diana Edgecomb, Candy Trageser, Kelli Hurley, RJ Hurley, Tara Spencer.

The meeting was called to order by Catie/Kelli at 7:00pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the May 14, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Faye Tait and Diana Edgecomb

$6000 donation in May- $2000 earmarked for the trailer, $4000 earmarked for percussion
Trash Bag invoice not received yet- Kelli will follow up after Diana can check PO box
Band Fees- $330 no refunds if not wanting shoes. Everyone gets shirt and hoodie. $165 due August 1 and September 1- families can make other arrangements if necessary

Committee Reports:
Color Guard-

no representative

Fundraising -Catie/Jennifer

Kelli Hurley- Monkey Printing Spirit Wear prices are increasing by $1 for t-shirts and hoodies. This will be forwarded on to the purchasers.
Crew shirts will be $12- Gold shirts with Panther Pride logo
Catie-fundraiser idea-Shakepeare’s Pizza. If the order is above 140, free delivery. Cost $12- kids get $6 in proceeds. If less than 140 proceeds would be $5.
Sunglasses- need final approval from Tom Kruse to sell during registration July 24 & 30
We are a go for football programs. Jennifer Scrivener wants to do it. Will print less this year. Sign up genius for program sellers.

Field Crew/Band Dads-RJ Hurley -Head Band Dad

Zach Shoop sp?- new teacher- lots of marching experience-excited to help with Crew.
District got a new box truck
Mr. Wilson should have an idea of what is wanted for the upcoming show by next week.
At the family barbecue during band camp plan to have volunteer signups again to capture the upperclassmen parents

Uniforms – Jen Inman

When are band uniforms being picked up for cleaning? They only pick up on Wednesdays. Trying to set up for June 19

Concert Wear- Lynette Grant

no updates

Chuckwagon – Tricia Kelley

no updates

Band camp- Snocone fundraiser July 31st
Pizza/ice cream on last day, August 2nd

Director’s Report:

Community Band has 1st concert June 27 at Centerview
This years marching band is made up of 117 marchers and 7 color guard
July 7,8,9 Drum Major camp

.New Business

Senior Ads- JoEllen and Mr. Miller usually send out emails
We need someone to design the band booster page for the programs
Senior Night info- August 30

-last year cookies for the seniors with names and regular cookies for the others
-other snacks for this night
- need to revisit this at the July meeting
-Senior medals/yellow carnations
-photographer?

Kelli volunteered to update Charms calendar and files. Motion made by Jennifer and seconded by Catie to give Kelli permissions for Charms to be able to do this

Motions to adjourn at 7:55pm
Next meeting July 9, 2019 at 7pm

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