MINUTES OF THE BOARD OF THE
 RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC. 
TUESDAY – NOVEMBER 8TH, 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were:Jennifer Gibson, Libby Craig, Bobbi Bond, Marian Pfeiler, Seina Pfeiler, Michelle Helzer,  Jill Clingan, Jason Heuwinkel, Chris Thompson, Stephanie Dillon, 
Melissa Adams, LeeAnne Thompson
The meeting was called to order at 7:05 pm by Libby Craig

• Meeting Expectations and Bylaws Objectives:
  

• Assist the RP Band programs and directors
  
• Promote enthusiasm and commitment to band among students, parents, school board, and communities
  

• Support instrumental music education throughout the district
  
• To raise funds to finance or partially finance activities related to music education
  

Business Report:
 Amended minutes as Melissa Guyer & Melissa Adams names were reversed.  Pheiler was corrected to Pfeiler.  Motion to approve minutes for October booster meeting was made by Libby Craig, seconded by Jason Heuwinkel.
Directors Report: Jennifer Gibson

• Best Marching Season -Leadership was great and proud of them all
  
• All District band auditions are on November 12th, meet at 6:45am, blind audition
  
• Thank you for awards provided last night
  
• Thank you for all that the Band Boosters do from semi-driver and for the Season
  
• December 12th - Jazz Band
  
• Hawaii Plans will have complete packets soon
  
• Clinicians are figured out
  

President Report: Libby Craig

• No Report
  

Uniform Report: Melissa Adams

• Hawaii - Still 7 bibbers to be fitted
  
• Bibbers will go in student suitcase with shoes and socks
  
• Wil need to steam bibbers once in hotel 
  
• After Hawaii will need to break all down 
  
• Ms. Gibson will take the help with ordering tux shirts 
  
• Students to pick up bibbers for Hawaii between November 10th -17th
  

Color Guard:  Jennifer Gibson

• Winter guard tryouts are this Wednesday - Friday 
  
• Coming to Hawaii Rehearsal next Thursday
  
• Still working on mat -should be a School district expense 
  

Fundraising Committee: Bobbi Bond

• Butter braids – pick up from 5 -7pm on Thursday, Email will go out
  
• Grant Emery, Senior was not on list -Baritone - so was not recognized with a cookie
  
• Mattress Fundraiser coming soon - November 15th is Virtual meeting - receive $5.00 per family if attend, can place a sign in your yard announcing event
  
• Father/Daughter Dance - will be Saturday Night, February 11, 2023.  Will need all of the Band Booster and Students help
  
  • Need to figure out committees - Decorations, communications, donations, refreshments, games. facility, photo booth, etc.
    
  • Will be at the High School for the first time
    
  • After Hawaii, figure out logistics -Dance, Activities, Snacks, Pictures
    
  • Students do work for paid hours - decorations, set up and working the event
    
  • Students bring cookies, cupcakes, candy and will get hours
    

• Theme needs to be decided by the students to have them involved
  
  • Ms. Gibson will send survey -  These were the ideas -Enchanted Evening, Night In Paris, Hollywood, Candy Land, Sock Hop, Winter Wonderland, Under the Sea 
    
  • Narrowed down to Three:  Enchanted Evening, Candy Land and Sock Hop
    
• Can use the props from this year as blank white canvas and maybe color guard flags, lots of stuff in the shed that might be used
  
• Email needs to go out about event  - Meeting Monday, November 14th at 7pm -Need to find a parent night that works for working on props, get organized and start setting up committees
  
• Suggestion made to reach out to Orchestra or Choir if more help is needed for this event
  

Chuckwagon: Bobbi Bond
No Report
Treasurer Report: Marian Pfeiler

• One more bill to pay for Leasing Truck $1900 and the Driver 
  
• ChuckWagon under budget this year
  
• Band Fees 30 students outstanding 
  
• Bobbi Bond suggested with Father/Daughter to put 25% of funds in Band Booster and take the 75% and divide among hours worked by students. Marian Pheiler said money will only be taken from funds raised that night and will be split, which is around $10.00 an hour for the students, will not include ticket sales
  
• This is a community event- school event-Michele Stidham at District Office must approve flyer before going into backpacks - Also need to offer Pre Order tickets 
  
• No requests for per diem
  
• Butter Braids have been added to student accounts - $6.40 was made per butter braid and over 500 were sold
  

Band Dads: Jason Heuwinkel
Will help with Props for Father/Daughter Dance & Direct traffic at event 
New Business No Report


Motion to adjourn at 8:08pm by Libby Craig, seconded by LeeAnne Thompson

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​MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC TUESDAY - OCTOBER 11TH, 2022
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Zach Shupe, Libby Craig, Jonah Craig, Jenna Craig Mika Craig, Bobbi Bond, Shenelle Mourning, Michelle Helzer, Melissa Guyer, Melissa Adams, Lisa Sorge, Lee Anne Thompson, Chris Thompson, Jason Heuwinkel, Nina Hunter, Chacqie Chandler, Madison Theisen, Tanya Moody, Matt & Jill Clingan
The meeting was called to order promptly at 7:00pm by Libby Craig.
● Introductions
● Meeting Expectations and Bylaws Objectives: ○ Assist the RP Band program and directors ○ Promote enthusiasm and commitment to band among students, parents, school board and communities
● Support instrumental music education throughout the district
● To raise funds to finance or partially finance activities related to music education Business Reports: Motion to approve minutes for September 13th, 2022 booster meeting was made by Lisa Sorge, seconded by Bobbi Bond
Directors Report: Zach Shupe
● Home Football Game Friday against Odessa - Marching Band
● Harrisonville Competition next weekend
● Hawaii Rehearsals coming up
● Jazz Band auditions coming up on October 25th
● All District Band coming up ○ Transportation - Truck Driver for this season - what is donated and writing off and what to pay for his time, needs to be paid -Treasurer QuestionMarian Pheiler will be calling in towards end of meeting
● How to pay Jazz Band Audition Clinicians
● Great Concert last night
● Glow Show - need to restock up on glow sticks and packing tape - Mr.Jarrett & Mr. Shupe invited middle schoolers to build up attendance of the Glow Show - Still collecting canned food donation at event - use pantry buckets and have pick up or drop off that night
President Report: Libby Craig
● No Report
Uniforms: Melissa Adams
● Small repairs have been needed, uniforms seem dirty by sitting on the ground, rubbing up on something, laying down. They need to get up and not lay down in their uniforms. Remind everyone to go to the bathroom before putting on uniforms. Need to remind the kids there is a clip on the back - Hats - emailed company and working on new rep to get plastic inserts - There are 30 New Hats in stock right now
● Concert wear - all fitted but did not arrive on time. All on backorder until Spring. Tux Shirts - ordered 60 - Ms.Gibson will recheck timeline for delivery per Mr. Shupe, before further looking at online websites for replacement shirts.
● Fingerless Gloves for next year for $3.00 - information was sent to Ms.Gibson
● Some still need to be fitted for Hawaii if not in band - bibbers/shoes - will wear Hawaii shirts/ polo and will have bibbers - Bibbers will be packed for trip
Color Guard: Melissa Guyer
● Winter Color Guard Tryouts - Orientation night and 2 day tryouts - will need to send out information through Charms
● Need a NEW floor mat/tarp - need sponsors to help purchase or if boosters could help fund. Bobbi Bond explained low funds from the booster and maybe do another Culver’s night to help fund a portion. Floor tarps retail around $1900.00 and maybe this is an Activities Department request suggested Mr. Shupe
● Clinic ends October 27th and Tryouts are November 9th & 10th
Fundraising Committee: Bobbi Bond
● Kicking off Butterbraids this Friday, Orders are Due on October 26th with pick up on November 10th which is also practice for Hawaii
● December is Mattress Sale
● February 2023 Father/ Daughter Dance - which might be moving from South Middle School to Auxiliary Gym in the High School - Actual Date, Saturday, February 11th there is a conflict with a Theatre Event from 7:30-10:30. It might be a question - still confirming where Father/ Daughter Dance will be held
Chuckwagon: Bobbi Bond
● Pizza on Friday before the game. The Brewster Family has been fantastic taking care of all of it.
● Saturday morning - a table by the bus to pack breakfast muffins, sandwiches, fruit - and get on the bus. But, students will be in uniforms on the bus, so no messy foods. Need to re-check with Ms.Gibson - in uniforms or not on the bus. Food must be on the bus to avoid crashing from not eating.
● Eat lunch at 11am and will have slider/cold cuts because of different shifts.
● Dinner - Grill again as nothing in Odessa, HyVee cheesy casserole & baked beans. Anyone can help plan. Eat around 5pm.
● Following weekend, go back to Raising Cane's - more mac & cheese.
● Marching Banquet - going to talk to Stephanie Dillon for banquet cookies
● What did we make at the Texas RoadHouse Fundraiser? Marian called in and Bobbi asked Marian and was confirmed $230.00.
● Band Dads will grill, if they need propane, Marian & Bobbi will get more Treasurer Report: Marian Pheiler (Phone Called In)
● How much did Trey/transportation write off last year? No idea- no invoice from last year. Did not give him anything. Will have to look at previous years. decided on $250.00 per event- need to pay him.
● Melissa - Marian will send out through Charms - Winter Color Guard information
● Jason - will give Marian a fuel receipt for truck $120.00 - also Don Mott has no receipts for all he put in for props from his own materials - just make a receipt and get a sign off from Ms. Gibson - Props worked well
● One more home game, ordered 100 programs, will come out ahead overall, more ideas for next year on how to order. Jennifer is looking for new printer/programs
● Per diem has been approved to go ahead with school finance $21.00 per day for the Hawaii trip, must have funds in charms account -butterbraids money can be added in time
● Eligible for max per diem, per day for max number of days is $147.00 from charms account if student has funds available.
● Jazz Band Clinicians - Boosters have paid for judging in the past but funds are too low at the moment. Based on Father/Daughter discussion and how boosters address distribution of profits, then can help cover. Marian will look into it.
● Family Virtual Meeting - Mattress Sale, Nov 15th, 7pm Send after competition.
Band Dads: Jason Heuwinkel
● Bring receipts New Business: Fundraiser: Jason Heuwinkel - Ever looked into the Chief Games for fundraising
​Band Show Shirts are in - Ask Ms. Gibson to pass out shirt on Thursday
Motion to adjourn at 8:07pm by Libby Craig & Lisa Sorge, seconded by Melissa Guyer
Next Meeting Tuesday, November 8th, 2022 -Band Room -7pm

MINUTES OF THE BOARD OF THE
 RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC. 
THURSDAY – SEPTEMBER 13TH, 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were:Jennifer Gibson, Zach Shupe, Dillon Jarrett, Libby Craig, Jonah Craig, Jenna Craig, Bobbi Bond,Marian Pfeiler, Seina Pfeiler, Shenelle  Mourning, Bo Helzer,
Katie Helzer, Melissa Adams, Tristan Musfelt, Moira Musfelt, Sam Musfelt, Damien Musfelt, 
Vada Musfelt, Tricia Day, Rory Day, Rachael Burr, Walter Burr, Alyssa Ferguson, Katy Ferguson, 
Vance Durham, Michelle Houston, Zak Houston, Chacqie Chandler, Jill Clingan, Debra Stanley, 
Emma Stanley, Jason Heuwinkel, Chris Thompson, Jacob Thompson, Melissa Guyer, Lisa Sorge,
Candi Brewster, Sarah Hahs, Keegan Hahs, Tonya Moody, Amber Mitchell, Audrey Mitchell, Madison Theisen, Tami Hallford, Rebekah Shepherd, Kendyll Gethers, Ivy Moody-Scott, 
Jonathan Reque, Pam Ussery, Caden Johnson, Katrina Huckaby, Tabetha Moss

The meeting was called to order at 8:05 pm by Libby Craig and Jennifer Gibson

• Introductions
  
• Meeting Expectations and Bylaws Objectives:
  
  • Assist the RP Band programs and directors
    
  • Promote enthusiasm and commitment to band among students, parents, school board, and communities
    
• Support instrumental music education throughout the district
  
• To raise funds to finance or partially finance activities related to music education
  

Business Report:
Motion to approve minutes for August booster meeting was made by Libby Craig, seconded by Tami Hollford.
Directors Report: Jennifer Gibson

• Student leaders made the decision to perform after the football games.
  
• All District band auditions are on November 12th; sign-ups are available now.
  
• The first band concert is on October 10th.
  
• A suggestion was made to announce that the band will perform after the football game.
  

President Report: Libby Craig

• No Report
  

Treasurer Report: Marian Pfeiler

• Fall programs changes from $3.00 to $5.00
  
• Nonpayment of ads from last year will be written off
  
• Fees for students have been applied to the Charms account
  
• Statements have not been sent because Marian needs to apply profit from trash bag and mum fundraisers
  
• Spirit wear orders are outstanding; Jennifer Gibson received a box that may contain the orders
  

Uniform Report: Lisa Sorge

• If a student needs to change shoes, then they should go through a uniform Mom
  
• Working on concert wear
  
• Bibbers are needed for the Hawaii trip; 16 total
  
• Decide on dates to pick up bibbers for Hawaii
  

Color Guard: 

• Uniforms and flags are in
  

Fundraising Committee: Bobbi Bond

• Trash bags - A few trash bag orders have not been picked up
  
• Mums - Sending the mum orders on Thursday night; if there are additional orders they need to be turned in by Wednesday. Pick up the mums on September 27th by the church. Volunteers are needed to accept the delivery. Jennifer Gibson states the students have helped with this in the past.
  
• Butter braids – online and paper forms are due by October 27th. The orders will be available the second week in November, and they must be picked up because there is no place to keep them.
  
• MOD Pizza raised approximately $200
  
• Texas Roadhouse will have to be moved to another date
  

Chuckwagon: Bobbi Bond

• Brewster family is sponsoring this game; 2 slices of pizza and bottled water.
  
• Families are needed to sponsor food before the game to feed the students.
  
• September 24th is a long day, donations are needed for meals and snacks. Sweet snacks are preferred and nothing that will melt.
  
• Need more water donation, no points awarded.
  
• Mexican food for lunch and grilled hot dogs for dinner
  
• Adults pay a $20 fee for meals for the entire season; this helps support the purchase of extra food
  

Band Dads: Jason Heuwinkel

• Props will be done this Thursday
  
• It takes 2 weeks for the art process and up to 2 weeks for printing and delivery; it costs approximately $1,982
  
• Remove the scrims from the order
  
• Don Mott came up with the design! The cost is approximately $1,000
  

New Business: 
Fundraiser: (color guard)

• Shoe drive fundraiser - need 55-gallon storage containers. A suggestion was made to have the fundraiser at the school, this will allow the use of the custodian trash cans for storage. A bin will be set up at the Peanut, inside the school (library and front office). Estimating 300 pairs of shoes
  
• Ice cream social – September 20th from 4:30 pm – 5:30 pm. This will be announced through Charms and posted throughout the school. Family-friendly, free ice cream and bring shoes to the RPHS Cafe’.
  

Show shirts: (Jennifer Gibson)

• Students designed the show shirts and the order was placed.
  

Motion to adjourn at 8:35 pm by Libby Craig, seconded by Jennifer Gibson

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