Ray-Pec Band Booster Minutes

August 2022

8/29/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
THURSDAY - AUGUST 11, 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. In attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jonah Craig Bobbi Bond, Blake Bond, Marian Pfeiler, Seina Pfeiler, Michelle Helzer, Bo Helzer,
Melissa Adams, Holly Nall, Sam Musfelt, Tristan Musfelt, Damien Musfelt, Vada Musfelt,
Tricia Day, Rory Day, Coleson Mott, Jennifer Scrivener, Jennifer Burr, Nina Hunter,
John Ferguson, Alyssa Ferguson, Michelle Durham, Michelle Houston, Zak Houston,
Leah Smith, Jocelyn Smith, Chacqie Chandler, Matt Clingan, Jill Clingan, Matt Stanley Jason Heuwinkel, LeeAnne Thompson, ChrisThompson, Jacob Thompson

The meeting was called to order promptly at 7:05pm by Jennifer Gibson

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:
Libby Craig amended minutes of the last name Pheiler to correct the spelling to Pfeiler in the Treasurer Report. Melissa Adams was corrected to Melissa Guyer in the Color Guard Report. Motion to approve minutes for July 14th booster meeting was made by Michelle Helzer, seconded Melissa Adams

Directors Report: Jennifer Gibson

If lettering, students need to use the QR code under their account to receive credit. Mr. Shupe needs to see why it is not working correctly
Thank You to Band Boosters for the Kick Off Event - Lots of volunteers signed up Ms. Gibson enjoyed Color Wars. If you have pictures, please send to her
Thank You to Uniform Parents - Lisa, Melissa, Nina, Tristan, Holly, LeeAnne and all parents who helped get uniforms ready. Students took two pictures, individual and one virtual team photo. Absence students pictures, Aug 17th, 2pm in gym
RP Band Culver’s Night - Thank you Emma Stanley, Drum Major for creating a video with students. It was shared at tonight's meeting with lots of laughter
A dream is to have a Student Lead Organization and we are there! Students are doing it all! Students in Leadership Camp learned from Becky, a St.Louis Band teacher, teaching intense Student Leadership for three days. Come watch rehearsals - there will be mistakes but that is how they learn. Emma Stanely and Brady Dillon have done a great job and have lead for 9 days. This has been the best year in over 13 years! Students have put in over 180 hours since July
There is a new lettering form if you need more points
New Drum Podiums with built in railings have arrived. Need help moving them

New Business on a Sound System:

New Sound System needs additional parts immediately. Jennifer Gibson requested that Band Boosters hold off on spending ideas on other items. Some equipment to make the New Sound System work is old. Soloists can not be heard. Mr.Shupe presented a proposal on equipment and costs for higher frequency to upgrade

2 coax antennas, receivers, microphones for instruments, which is wireless hardware, Also proposed a new USB, sound effects and other pieces to include this year. Total cost for the sound system is $5500.00 including shipping. Marian Pfeiler, Treasurer stated $37,000 in student accounts, $10,000 in a Benevolent fund which can not be touched. There is another $10,000 that can go towards this Sound System. If needed, an idea Marian Pfeiler presented is to transfer money from the Benevolent fund but would need to be voted on based on by-laws. Concern came up if there are any students needing help from the Benevolent fund for fees and only one person has asked. Band Boosters can pay without touching the Benevolent money. Another idea mentioned was to do a donation fundraiser for Sound System donations. Bobbi Bond, Vice President/Fundraiser stated the Culver’s Night Fundraiser made $584.00 for Band Boosters
PLEASE SUPPORT BAND BOOSTERS FUNDRAISER EVENTS

President Report: Libby Craig

Libby Craig, President proposed $5500.00 to purchase the Sound System parts, Bobbi Bond seconded
It has been a while since by-laws have been viewed by a committee. Since we have a new director and requests for refunds from student accounts have come forward, we will be reviewing by-laws soon

Treasurer Report: Marian Pfeiler

Taxes are filed. There was a loss last year because of the Sound System, even though the cash was there to pay for it. Benevolent fund, end of the year was $10,000 & Students have $26,000. General fund has $600.00

The Benevolent fund is now around $11,000 with transfers. Would like to make a motion to temporarily amend the by-laws to transfer some funds from the Benevolent fund to the General fund for Band Boosters by the end of the year.
Money is coming in on Fall Programs. Last year, $3700.00 was spent on programs, Ads brought in $4500.00 and Sold $1200.00 at games
There have been requests for refunds from student accounts. According to the by-laws, refunds are not to be given back from fundraisers. A direct contribution can be returned except if it has been expended. This means requests for refunds must be within the working financial year, ending June 30th of each year.

A draft request change to make this clear in the by-laws will be submitted.

Uniform payments - only four students left to gather their uniforms. Payments have been coming in but fees have not been entered into each account yet. Once fees are in and money applied, a statement will be sent that explains where money has been applied, including fundraisers money applied, according to the by-laws. The remaining balance will be finalized at that time on each account
All spirit wear arriving on August 24th or August 25th

Programs: Jennifer Scrivener

Bid from Almar Printer is $2797.61. Last year with Alpine was over $3000.00 August 17th is picture deadline, Current Sold Advertising is $4860.00, Profit now $2062.00. Last date to submit is August 19th, going to print, August 22nd and ready to sell on August 26th. Best year in a long time with 12 personal ads.
Fun program as it is all about the students

Uniforms: Melissa Adams

Only two students left to be fitted. Thank you to all who helped with pictures.

           Only have 26 percussion wristbands black to start and 13 percussion pink.
           Socks and gloves are in. All old gloves are removed, cleaned and available for
           backup. Entire season ordered 21 packs of 12 so 252 pairs of black socks
           Please remind your student to wear black shorts with their uniform

Color Guard: Jennifer Gibson

Color Guard is doing well and has learned all four movements in choreography They had a fun skit

Fundraising Committee: Bobbi Bond

FanAngels is slow this second round

Trash Bag Fundraiser - can be ordered online. Orders due August 30th

These fundraisers help pay fees. Fundraiser packet will be sent out again through charms

Spirit wear due August 15th
MOD Fundraiser is August 30th - an all day fundraiser, take in flier and will receive 20% of sales
Mums Fundraiser will be different this year. No Large Mums due to high pricing. 9” pot mums will be available and will be 12”-16” across-selling at $15.00 a pot
Bobbi Bond thanked Marian for all her volunteer work
Texas Roadhouse Fundraiser coming September 20th

Students chimed in with restaurant idea from Chipotle to Freddy’s, with idea to do one a month

Chuckwagon: Bobbi Bond

We have the shed keys
At games, an idea is to get clear gatorade powder and put in the jugs but will stay with water and snacks for first game

Band Dads: Matt Stanley

Going to take trailer and paint the wheels and scrub it down
Mr. Shupe planning to talk to Transwest to price roof, get it painted and tail lights
Bobbi Bond thanked Matt Stanley for cooking the hot dogs at the Kick Off event
Janson Heuwinkel asked for a list of Band Dads from the Kick Off event
Michelle Helzer, Secretary presented a completed Volunteer List for 2022-2023 and thanked all new volunteers and students for attending tonight's meeting

Ms.Gibson and Mr. Shupe mentioned Mr. Mott has a plan for the props and will present a mock up
Ms. Gibson said keeping the frames and Mr.Jarrett is designing them

Other/New Business

Ms. Gibson stated doing Show Shirts with Meyer Music for free - needs to be done with only one color and must be designed quickly by students
Rory Day, Sophomore, is doing a fundraiser Shoe Drive for Color Guard wanting to collect 2500 pairs and will raise $1000.00 for her group. If the band helps, with a referral code, the band will make $100.00. The leftover yellow barrels can be used for collecting. Time frame for the event is one year. Ms.Gibson stated all will be willing to help. Rory Day will update where drop off barrels will be located.

Motion to adjourn at 8:33pm by Libby Craig, seconded by Michelle Helzer
Next Meeting - Tuesday, September 13th, 2022 at 7pm

July 2022

7/28/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC THURSDAY - JULY 14TH, 2022
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Zach Shupe, Libby Craig, Bobbi Bond, Marian Pfeiler, Seina Pfeiler, Shenelle Mourning, Michelle Helzer, Melissa Guyer, Melissa Adams, Jason Heuwinkel, Lisa Sorge, Sam Musfelt, Tristan Musfelt, Damien Musfelt, Vada Musfelt and Moira Musfelt.
The meeting was called to order promptly at 7:00pm by Zach Shupe and Libby Craig. ● Introductions
● Meeting Expectations and Bylaws Objectives:
○ Assist the RP Band program and directors
○ Promote enthusiasm and commitment to band among students, parents, school board and communities
● Support instrumental music education throughout the district
● To raise funds to finance or partially finance activities related to music education
Business Reports:
Libby Craig amended minutes for the spelling of the last name Musfeldt to correct the spelling to Musfelt. Motion to approve minutes for June 16th booster meeting was made by Lisa Sorge, seconded by Tristan Musfelt
Directors Report: Tag Team - Zach Shupe & Jennifer Gibson (texting in)
● Drill is done, First Movement, written and paid - waiting to hear from drill writer
● Band Dads want drill for movement 4 props will be on PDFs
● Took care of the locks, waiting on hitch lock, turned in receipts, might resend
● Hawaii Trip - Last Day for refund is July 22nd, July 31st is last day to sign up for current pricing
President Report: Libby Craig
● No Report
● Asked again for the key to the shed and one was discovered
● Would like to order show shirts for this year through Meyer Music-need design from kids in Leadership- Zach Shupe will help
Treasurer Report: Marian Pfeiler
● Working on the final stages of wrapping up financials. Still can send in payments
● Received the colors,120 bags for the Color Wars for July 28th Kick Off Event and are now in the band room
● Bank account at 50K with 38K attributed from the students. Low response from kids and families for their fees to be paid from their transfers of “Charms” Account and apply money
● New Fees - New Members $382.00 - Returning $322.00
● Big change in fees - no overnights, as the big trip is Hawaii
● Need fees for Color Guard
● Deposit was made for uniforms - Color Guard
● RayPec Band will be #5 this year in the Raymore Parade and will stage at Shadow Glen because of Competition at Blue Springs
Uniforms: Lisa Sorge
● Tuesday, August 2nd through August 5th starting at 8am
Fitting Uniforms first week of Band Camp - Starting with Seniors. Need help all week from 8am-2pm - work to mark uniforms for sizing - check hats - gloves - Kids can help - Need volunteers - even an hour of your time will help
Color Guard: Melissa Adams
Had one pre-practice - actually starts Monday, July 25th
Fundraising Committee: Bobbi Bond
● Trash Bag Fundraiser coming July 28th. Trash bags will sell for $12.00 per roll
● Mums Fundraiser will be slightly different this year. No Large Mums due to high pricing. Only 9” pot mums will be available - these will be 12”-16” across-selling at $15.00 a pot
● Butterbraids and Restaurant Fundraisers still working on them
● Working on Shivers for Band Camp on August 5th
● Tee shirts with New Logo are going to print and hope to have at Band Kick Off
● FanAngels might consider to do again
● Fireworks Stand will revisit options next year
Chuckwagon: Bobbi Bond
No report - Need to get information from Victoria
Band Dads: Jason Heuwinkel
● Need picture for stands for props - Zach Shupe will get dimensions to scale
● Planning to cook hot dogs for Kick Off on July 28th
New Business:
Fundraiser: Michelle Helzer- New RP Band Logo was presented on a tumbler, water bottles, luggage tag & key chain. Items will be displayed at Kick Off and will be available through a Fundraiser starting August 2nd
Jazz Band - Zach Schupe - will be changing from a Jazz Band Concert to a Jazz Band Showcase which will be outdoors - A Spring Event in March. More information to follow
Motion to adjourn at 8:05pm by Zach Shupe & Libby Craig, seconded by Lisa Sorge

June 2022

6/29/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
June 16, 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Story, Marian Pfeiler, Lisa Sorge, Bobbi Bond, Libby Craig, Melissa Guyer, Michelle Helzer, Bo Helzer, Ashtyn Hutchison, Jen Gibson, Matt Stanley, Sam Musfeldt, Veda Musfeldt, Damian Musfeldt, Tristan Musfeldt.
The meeting was called to order by Jennifer Story at 7:06pm.

Introductions
Meeting Expectations and Bylaws Objectives :
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve minutes from April booster meeting made by Lisa Sorge, seconded by Melissa Guyer

Director Report: Jennifer Gibson

98 kids in Marching Band. We did get some new kids that are not Freshman.
Meeting with Gateway 6/17. 52 people are on the waiting list due to being 2 or more payments behind. Currently, 109 people up to date on payments. If this number stays the same, the price could increase by $48-$53 per person. If the 52 get back up to date or others join the payment may remain the same. Extra cost will likely be added to the last payment. July 22nd is the last day to get 100% back. There are no intentions of cancelling the trip.
Band Dad request- 1st movement of drill is already written. We will need 8 platforms built on casters that will turn. Kids will be turning them, Fabric on them needs to be vented. These could be bought, but would be extremely expensive.
Zach Shupe wants new locks so that we can have everything keyed the same. Cost would be about $100. This has been approved.
Leadership camp-week of July 25th
Band Pictures most likely 2nd week of Band Camp

President Report: Jen Story

no report

Treasurer Report: Marian

Dry cleaner has been paid
Fees for 22/23 will be set up after July 1st.
Email access to S’more?, Emails sent through Charms, ? Remind

Uniforms: Lisa Sorge

Will need volunteers 1st week of band camp for fittings. Will start Day 2- needs 4-5 volunteers

Fundraising Committee-Bobbi Bond

FanAngel Fundraiser earned $4,446.86 for students- Gross $4900.00. We could possibly repeat this August 4-22.
Other fundraisers in August- Trashbags and Mums
Butterbraids-thinking delivery November 10th
Mattress Sale is December 10th
Father/Daughter Dance February 11th requested by Gibson in District Calendar
Jennifer Scrivener is working on finding a new printer for the football programs. We need to stress payment upfront for ads.
Other possible fundraisers-fireworks tent, restaurant nights
Family Picnic July 28th- Bobbi contacted Ice cream truck-$500 minimum, Shaved Ice-$300 minimum. If we didn’t reach that, we would still owe them the difference.
- $500 estimate for Hot dogs, watermelon, chips, lemonade/water

Band Dads: Matt Stanley

Matt will help coordinate the band dads to help with grilling the hotdogs.
Trey will still be driving the semi

Chuckwagon:

Need to get info from Victoria
will be setting up tables at picnic on July 28th to try to get more volunteers

New Business.

No new business

Motion to adjourn at 8:08pm by Lisa Sorge seconded Jen Story
Next meeting July 14, 2022

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