Ray-Pec Band Booster Minutes

February 2023

2/21/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – FEBRUARY 21, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Jonah Craig, Mika Craig, Bobbi Bond, Marian Pfeiler, Seina Pfeiler, Michelle Helzer,
Bo Helzer, Chacque Chandler, Lisa Sorge, Melissa Guyer, Jason Heuwinkel, Jill Clingan, Debra Stanley, Kelsey Walker- Call in
The meeting was called to order at 7:05pm by Libby Craig

Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:
There was no meeting in January 2023 due to working on Father/Daughter Dance. Meeting was scheduled for Thursday, February 16th, but moved and approved by board for Tuesday, February 21st, 2023.
Motion to approve minutes for December 2022 booster meeting was made by Jennifer Gibson, seconded by Lisa Sorge
Directors Report: Jennifer Gibson

February 24th, Jazz Showcase 7pm at RPHS
February 25th, Jazz to UMC
February 27th, Band Concert 6:30pm at RPHS
March 3rd, Pitt State Jazz Band Festival All Day
March 7th, Pre Solo/Small Ensemble Festival
March 25th, Districts Solo/Small Ensemble Festival-Grain Valley HS - All Day
Father/Daughter Event UNREAL!!!
Marching Band Show will be announced in March, Last week in July -Percussion Rehearsal - Band Practice/Camp will begin Monday, July 31st which means the Parent Picnic will be Thursday, July 27th, 2023
Band Trip for October 27th-31st, 2024 is in approval process, 7th -10th graders will be eligible to go and will include Band and Orchestra members
MS. GIBSON WILL NOT BE AVAILABLE THROUGH JUNE 2023!!!!

President Report: Libby Craig

No Report

Uniform Report: Lisa Sorge

There are concerns about bibbers not being returned from the trip.
Everything will go to the cleaners 3 weeks before school is out - students can help
All Seniors and if you are not returning to band in the Fall, you can donate your black marching shoes for others to wear. Shoes must be in good condition.

Color Guard: Kelsey Walker

There are still 3 contests and 1 Championship left to do, then season will be over
So thankful for letting Color Guard take part in Father/Daughter Event

Fundraising Committee: Bobbi Bond

Still finishing up and the Father/Daughter as it was a huge success.
Kids will be getting funds in their accounts.
Trash bags will be after the trip announcement
Emailed today similar to Fan Angels but different

Chuckwagon: Bobbi Bond

Snacks from Father/Daughter will be sold at a concession stand at the Jazz Event

Treasurer Report: Marian Pfeiler

Presales $12,000 then another Presales $ 4,000 Feb 9th-11th when had to reopen Check in Saturday Night $2,300 Souvenirs $900 Concession $400
Discussed that $20.00 an hour will go into students accounts that worked
Gift Cards, Blanket & Chocolates will be used at end of the year banquet
Marian upgraded Band Boosters Sam’s Annual Membership for “Cash Back”
2 Year Limit on Treasurer is coming up this year, Marian mentioned to change the ByLaws soon, as she has a fifth grader and can do this another 7 years
Lisa Sorge mentioned there needs to be a “minion” with Marian to follow and understand what all is happening with the Treasurer.
President Libby Craig asked for a list of expenses for next year Father/Daughter and a List of names from when checking in
Bank Account: $56,000 and Savings $4700

Band Dads: Jason Heuwinkel

Will Trey be driving next year? Need a back up?

New Business:
Tuesday, March 14th, Dr. Voelker will talk at 7:00pm on the tax Levy Transfer benefits/ teachers pay. Please plan to attend this meeting. Band Booster Meeting will be at 6:00pm HS Band Room

Motion to adjourn at 8:05pm by Libby Craig, seconded by Marian Pfeiler

Next Meeting: HS Band Room: 6:00pm Tuesday, March 14th, 2023

January 2023

1/31/2023

No meeting held in January 2023.

December 2022

12/31/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – DECEMBER 13, 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Libby Craig, Jenna Craig, Bobbi Bond, Marian Pfeiler, Seina Pfeiler, Michelle Helzer, Chacque Chandler, Lisa Sorge, Melissa Guyer, Madi Hoffman, Nicole Hoffman, Melissa Adams, Tanya Moody, Lee Anne Thompson, Chris Thompson,
The meeting was called to order at 7:05pm by Libby Craig

Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:
Motion to approve minutes for November booster meeting was made by Jennifer Gibson, seconded by Lisa Sorge
Directors Report: Jennifer Gibson

Huge Thank you to Joe O’Neal for his talent in the Holiday Concert.
Great Trip to Hawaii, Mr. Miller was selected at the Polynesian Cultural Center to go on stage and represent the Tonga presentation and was presented a Tonga pin.
Thank you to all the chaperones for your help on the trip.
Hawaii Parade is on RayPec YouTube. Special thanks to Stacy Johnson who took the video. Also search Waikiki Holiday 2022 Parade
36 made All District Band and 16 went to State, no one made State Auditions
Great Holiday Concert
Solo or ensemble season starts soon. Freshman & Sophomore ensemble instead of solo

President Report: Libby Craig

No Report

Uniform Report: Melissa Adams

White shirts arrived and all fit
Need to return bibbers from the trip

Color Guard: Melissa Guyer

Received mat
Starting January 28th there all 7 competitions through April

Fundraising Committee: Bobbi Bond

Mattress Fundraiser went fine, 12-15 total.

Father/Daughter Dance - will be Saturday Night, February 11, 2023 at the High School. Will need Band Booster and Students help on Tuesday evenings & Saturdays if needed
- Chairs for Event - Nicole H - DJ, contract and candy table, Jill - Flyer communication. Libby S -Donations, Andrea S -Peculiar/Raymore Donations, Stephanie D - Decoration guidance and needs a budget,

Kelsey - guidance & looking into professional photography - Digital Download and QR code - also checking 360 photography, Cricut souvenirs, like hair bows and stickers.

Pizza Table from 6-7pm being discussed, Candy Donations needed, Gift Card donations needed, coat check needed
Games will be in the front gym
Face Painting being discussed
No TShirts for this event because it's a risk and going with Cricut souvenirs
If you purchase supplies for the Father/Daughter Event, reimbursement will be case by case
February 18th will be back up date if needed

Moving Trash Bag Fundraiser to the Spring
NEW FUNDRAISER IDEAS - 50/50 raffle during the concerts, sell cookies after concerts, sell pumpkin pies around Thanksgiving

Chuckwagon: Bobbi Bond
Will supply breakfast for those going to Warrensburg, January 7th trip
Treasurer Report: Marian Pfeiler

Checking $4800, Savings at $4700, 2 per diem checks in November still not cleared,
MHCLeasing is all complete. Billed twice for Odessa but corrected now
Have received requests to pay Jazz Band from Charms funds

Band Dads: Chris Thompson

No Report

New Business No Report

Motion to adjourn at 8:00pm by Libby Craig, seconded by Bobbi Bond

Next Meeting: Thursday, February 16th, 2023

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