Ray-Pec Band Booster Minutes

March 2020

3/30/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
March 10, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Trina Westhues, Lisa Sorge, Laurel Baumgardner, Catie Howlett, Melissa Adams, Tara Spencer, Jennifer Story

The meeting was called to order by Trina at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the February 11, 2020 meeting were reviewed. Motion to approve minutes, Tara, Lisa seconded . No discussion.
Emergency Election-Diana Edgecomb has resigned as treasurer. Motion to nominate Tara Spencer to finish out this term made by Jennifer, seconded by Lisa. Unanimous vote.

Treasurer Report: Tara

See financial Report
Tara is still figuring out Charms- Mattress sales and Father/Daughter dance funds are not credited yet. Students earned ~$11.40 per hour for Father/Daughter dance.
Paypal-$6450 sent to benevolent fund- discussion about how to figure out where those funds came from- Student payments?
There were 2 hardship requests that haven’t been addressed. Those will be discussed privately.
1099 forms if earned over $600? Martin helped with Marching Band- consult Tammy Brown in financial office about taxes?

Committee Reports:
Color Guard-

Winter Guard went to Liberty last week- no scores posted yet

Fundraising -Catie/Jennifer

Nothing right now
Candy Bars in April- need someone to collect and count money- Mr. Houston will handle handout.
One More Scoop- Catie will set up

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Melissa and Lisa

Need to have a uniform workday- possibly in April due to scheduling conflicts-April 4th 9-12
Jackets all packed and ready to ship, gauntlets packed-Everything that is going to Central purchasing has to be sent in one delivery
Can we store things in the white trailer?
We have approval to replan uniform room, Arla to help with figuring out the layout-want to get rid of most of the cabinetry
Working on a standardized labeling system- need list of current Freshman, Sophomore, and Junior marchers. Jacket # will be the Master Number.

Concert Wear-

Nothing discussed

Chuckwagon (hospitality)–

Nothing right now

Director’s Report:

Solos and Ensembles at Grain Valley this Saturday March 14th
Bands going to Belton High School for clinics March 24th during the day-WindSymphony in the morning, Symphonic later during day, Concert band after school hours- no concert that evening
Large Group at Paseo April 3rd
Jazz Concert Cancer fundraiser raised $2200.
Jazz Band is complete
40 applicants for band director position, more than applicants for football coach
Voice your opinion with long term planning that the high school needs soundproof doors.

New Business

Jennifer Story, Catie Howlett and Tara Spencer have a list of nominees
Nominees to present in April, Vote in May
2 year term limits

Motion to adjourn by Lisa and seconded by Laurel at 8:10pm
Next meeting April 14, 2020 at 7pm

February 2020

2/29/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
February 11, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Lisa Sorge, Jennifer Story, Travis Houston, Laurel Baumgartner, Arla Beneke, Catie Howlett, Melissa Adams, Cat Campbell

The meeting was called to order by Catie at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the January 14, 2020 meeting were reviewed. Motion to approve minutes, Trina, Lisa seconded . No discussion.
Treasurer Report: Diana Edgecomb-no report this month. Per phone discussion General Account $13,000, $12,000 in savings account -$7500 earmarked for sound system, $5000 Emergency/General.

Committee Reports:
Color Guard-

Winter Guard placed 6th and 11th last 2 weeks- Judges just don’t get the show. It is a Lizzie Borden show.
Need to invite Jennifer to next meeting

Fundraising -Catie/Jennifer

Football Programs- someone needs to take over-Jennifer Scrivener willing to assist
Mattress Sale- ~$10,000 between the band and the choir. $250 each group for the parent meeting. $750 each group for volume bonus. $350 went into benevolent fund

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Melissa and Lisa

Need to have a uniform workday- possibly in April due to scheduling conflicts
Jackets all packed and ready to ship, gauntlets packed
Gloves- saving what we can
Socks-need to buy more
Plumes- getting rid of old ones, will need new plume bags- they are a different size
Bibbers-103 to go to the cleaners, we are short on larger sizes.
We have approval to replan uniform room, Arla to help with figuring out the layout
Working on a standardized labeling system

Concert Wear-

Wondering if it would be possible to do concert wear fittings at the same time as marching uniforms

Chuckwagon –

Great Job with the 8th grade/high school concert!

Director’s Report:

Jazz Band doing really well- 1 & 2 went to MO State, 1,2,&3 UCM
February 27th- Jazz Concert -Cancer fundraiser honoring Danny and Mark
We have a student teacher-Alexander Linn from Truman State
Precontest for Solos and Ensembles has been changed to March 10th
Solos and Ensembles at Grain Valley March 14th
Bands going to Belton High School for clinics March 24th during the day
Large Group at Paseo April 3rd

New Business

Jennifer Story, Catie Howlett and Tara Spencer to be nominating committee
Nominees to present in April, Vote in May
Shed needs to be cleaned out from Father/Daughter Dance- Saturday workday?
February 27th School Board Meeting- All State kids getting recognized

Motion to adjourn by Lisa and seconded by Trina at 7:45pm
Next meeting March 10, 2020 at 7pm

January 2020

1/29/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
January 14, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Lisa Sorge, Tara Spencer, Diana Edgecomb, Amber Bramble, Susan McCammish, Jennifer Story, Travis Houston, Laurel Baumgartner, Arla Beneke, Catie Howlett

The meeting was called to order by Catie at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the November 12, 2019 meeting were reviewed. Motion to approve minutes, Diana, Lisa seconded . No discussion. No meeting in December.
Treasurer’s Report: Diana Edgecomb-no report this month

Committee Reports:
Color Guard-

Winter Guard-7-10 members currently practicing
Need to invite Jennifer to next meeting

Fundraising -Catie/Jennifer

Sunglasses -still have some to sell, could try to sell at Father/Daughter Dance
Football Programs- someone needs to take over-Jennifer Scrivener willing to assist
Mattress Sale- Made $250 at parent pre-meeting, someone coming to talk to the kids in Panther Time 1/15. Sale is 1/26/2020 10am-5pm. We do not need to be there, but putting up signs to advertise is helpful.
TSA Cups- Are we going to do this?
Father/Daughter Dance- Tara

-Feb 1st
-Fast Pass for Preregistration
-need raffle donations, sell sunglasses, chocolate bars?

MOD Pizza, Culver’s, One More Scoop- should we try to get these scheduled?

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms –

Need to have a uniform workday- possibly in April due to scheduling conflicts
Send old coats to surplus

Concert Wear-

No report

Chuckwagon –

8th grade/high school concert 1/29/2020- help with Pizza for all and possibly salad for the college kids that come to assist with sectionals- Approx. 240 people

Director’s Report:

8th grade/High school Concert 1/29/2020- set up like an honor band
Sectionals 3:30-5pm, Pizza 5pm, 6pm full rehearsal, 6:30pm 8th grade parent meeting, 7pm concert
January 6th concert had a great turnout, kids did great
Solos and ensembles-kids should have signed up
State-6 students made it-concert January 25
Jazz- February
Possible trip for next year-Florida? still working on approval

New Business

Need to set nominating committee for next year’s Booster board
Jennifer Story, Catie Howlett and Tara Spencer to be nominating committee
Nominees to present in April, Vote in May

Motion to adjourn by Diana and seconded by Laurel at 7:57pm
Next meeting February 11, 2020 at 7pm

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