Ray-Pec Band Booster Minutes

June 2020

6/29/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
June 9, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually and was recorded. Those in attendance were: Libby Craig, Lisa Sorge, Kurt Sorge Laurel Baumgardner, Catie Howlett, Aaron Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Dillon Jarrett,Nina Hunter, Joyce Noah, Jennifer Jungeblut, Fred Baumgardner, Graham Deckard, Zach Shupe, Brent Riegert, Tami Halford, Melissa Adams, Nancy Hoye

The meeting was called to order by Catie at 6:00pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the May 12, 2020 meeting were reviewed. Motion to approve minutes by Lisa Sorge, Kurt seconded . No discussion.

Treasurer Report: Tara

Charms issues- working on student balances. New statements being sent out Friday.
Where do overages go for graduating Seniors- check bylaws
$10,000 in fees still need to be collected. Freshman~$4600, Sophomore~$2600, Junior~$1300, Senior~$1500 ~180 total band kids, 120 marchers
Should band class fees go through school accounting?
Are there any other software options? Tara has found some simple accounting templates for a 1-time fee of $160. Charms renewal is up next month.
Simple Planning Templates $159.00 1 time fee to help with the actual accounting, due to Charms issues we got an $87 discount on Charms renewal. Catie made motion to purchase templates, Lisa seconded, passed with no objections
Benevolent Fund $4239.00, Student Accounts ~$21,000
We need budget submissions for the 2020-21 school year

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Jennifer Jungeblut

Tryouts- 11 people tried out, all made it
Cost expectations for guard are ~$389-$484- they will be contributing to band fees this year
Color Guard can participate in band fundraisers
Costumes have been decided

Fundraising -Jennifer

Trash bags and Mums in the fall
Football Programs-4 people haven’t paid for ads from 2019-20 program ~$550- still need someone to help Jennifer Scrivener
Flavored ice at band camp
? Selling ads on Shirley
? Restaurant nights

Field Crew/Band Dads-Brent Riegert-Head Band Dad- Catie

Need to get volunteers
VInyls need to get ordered
Build sets that fit in the trailer
Need scrims that won’t block the sound
Taking a look at the shed and trailers to get them cleaned out for new season
We believe that the Boosters are responsible for the shed
Transportation- Trey has agreed to continuing driving

Uniforms – Lisa/Catie

We were given permission to do what we need to do to organize the uniform space, but we will not be given any funds
Dumpster will be provided
Fittings- would like to do during the day
Tuxes and Dresses sent out for cleaning, will be delivered June 23rd 11am
There are 4 cabinets that still have doors- these are for boosters and band dads
We need to order new plume bags- new plumes don’t fit in the old bags. Jennifer Gibson found prices

Concert Wear-

See above

Chuckwagon (hospitality)– Laurel/Tara

Day for Ice Truck- Aug 7 lunch
Fun Night Aug 14- nothing needed from hospitality
Family Night August 20
Aug 13- last day rehearsal-? deli sandwiches and popsicles
ordering hand sanitizer and cleaners

Director’s Report: Jennifer Gibson

5 competitions- 1 in Branson- $50 overnight fee for hotel
Band Photos? Who is the photographer- check with Jennifer Scrivener

New Business

Uniform Moms need 2 irons and 2 ironing boards ~$120- Joyce motioned/Tara seconded/approved
New Plume bags 18in/car 2 bags $341.68 total- Jennifer Story motioned/ Joyce seconded/approved

Motion to adjourn by Aaron/Zach 7:45pm
Next meeting July14, 2020 6pm

May 2020

5/30/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
May 12, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually and was recorded. Those in attendance were: Libby Craig, John Wilson, Trina Westhues, Lisa Sorge, Laurel Baumgardner, Catie Howlett,Tara Spencer, Jennifer Story, Travis Houston, Jennifer Gibson, Dillon Jarrett, Cat Campbell, Marisa Viets, Matthew Stanley, Nina Hunter, Joyce Noah, Arla Beneke, Jennifer Jungeblut, Fred Baumgardner

The meeting was called to order by Trina at 6:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the March 10, 2020 meeting were reviewed. Motion to approve minutes by Jen Story, Trina seconded . No discussion. No meeting was held in April due to Covid-19 pandemic.

Treasurer Report: Tara

Charms is having issues- unable to restore info.
18 Seniors still owe money, ½ the money owed is from Freshman
2 hardship requests- both participated in fundraisers- total requested is $391. Motion to approve hardship requests made by Catie Howlett, seconded by Lisa Sorge.
Funds not in Charms from last 2 fundraisers due to Charms issues.
Are there any other software options? Tara has found some simple accounting templates for a 1-time fee of $160. Charms renewal is up next month.
2018-2019 taxes have not been filed yet by Brown’s Accounting. 2019-2020 taxes should be filed in July. Any suggestions for other accountants? Some suggestions came in through the chat function.

Committee Reports:
Color Guard-

Tryouts- Applications are due next Wednesday
They would like to double the size of guard
Trying to make Guard more affordable
Trying to add weapon back into show
Contacting MIddle Schools and Michele Stidham to try to get the word out.

Fundraising -Catie/Jennifer

Nothing right now
One More Scoop- Not a good time right now
Trash bags and Mums in the fall

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Lisa

Need to get in and organize uniform room. Travis and Jana have been working a little to catalog uniforms.
We have approval to replan uniform room, Arla will put plan in CAD if drawings sent. What is the cost to reorganize space. Jen Gibson has a meeting to discuss the space on Friday.
Working on a standardized labeling system- need list of current Freshman, Sophomore, and Junior marchers. Jacket # will be the Master Number.
Ms. Gibson would like to get new Drum Major uniforms

Concert Wear-

Nothing discussed

Chuckwagon (hospitality)–

Need list for Marching Band- Students are currently signing up
Need Food allergies for Marching Band
What precautions will we need to have for Covid-19?

Director’s Report: John Wilson

AP Music Theory practice test
Bill will be coming for special awards
We will have a recorded awards ceremony
Do we have all Seniors baby pictures?
Kids that were preparing for solos/ensembles have the opportunity to turn in a video of them playing to be scored for medals.
Thanks for a great year

New Director- Jennifer Gibson

Thanks to Mr. Wilson for all he’s done for the band program.
Everything is day to day, but planning as if it will be normal
Drumline auditions- May 15th via Google Classroom
Have your kids tell their friends to sign up for Marching Band
Mr, Jarrett running all the leadership roles
Senior Assistant- won’t be playing an instrument, but will be helping directors
Still plan on having 3 Drum Majors
May have more than 1 section leader depending on size of section
Show is picked out- not ready for reveal, but shortly

New Business- Election
Motion to hold election made by Travis, Trina seconded
Any new nominations?--None
Motion to approve ballot Lisa, seconded by Tara
Trina announces new Board for 2020-21
President- Catie Howlett
Vice President- Jennifer Story
Secretary- Joyce Noah
Treasurers-Tara Spencer and Cat Campbell
All approved, none opposed

Motion to adjourn by Trina 7pm
Next meeting June 9, 2020- not sure if in person or virtual

March 2020

3/30/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
March 10, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Trina Westhues, Lisa Sorge, Laurel Baumgardner, Catie Howlett, Melissa Adams, Tara Spencer, Jennifer Story

The meeting was called to order by Trina at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the February 11, 2020 meeting were reviewed. Motion to approve minutes, Tara, Lisa seconded . No discussion.
Emergency Election-Diana Edgecomb has resigned as treasurer. Motion to nominate Tara Spencer to finish out this term made by Jennifer, seconded by Lisa. Unanimous vote.

Treasurer Report: Tara

See financial Report
Tara is still figuring out Charms- Mattress sales and Father/Daughter dance funds are not credited yet. Students earned ~$11.40 per hour for Father/Daughter dance.
Paypal-$6450 sent to benevolent fund- discussion about how to figure out where those funds came from- Student payments?
There were 2 hardship requests that haven’t been addressed. Those will be discussed privately.
1099 forms if earned over $600? Martin helped with Marching Band- consult Tammy Brown in financial office about taxes?

Committee Reports:
Color Guard-

Winter Guard went to Liberty last week- no scores posted yet

Fundraising -Catie/Jennifer

Nothing right now
Candy Bars in April- need someone to collect and count money- Mr. Houston will handle handout.
One More Scoop- Catie will set up

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Melissa and Lisa

Need to have a uniform workday- possibly in April due to scheduling conflicts-April 4th 9-12
Jackets all packed and ready to ship, gauntlets packed-Everything that is going to Central purchasing has to be sent in one delivery
Can we store things in the white trailer?
We have approval to replan uniform room, Arla to help with figuring out the layout-want to get rid of most of the cabinetry
Working on a standardized labeling system- need list of current Freshman, Sophomore, and Junior marchers. Jacket # will be the Master Number.

Concert Wear-

Nothing discussed

Chuckwagon (hospitality)–

Nothing right now

Director’s Report:

Solos and Ensembles at Grain Valley this Saturday March 14th
Bands going to Belton High School for clinics March 24th during the day-WindSymphony in the morning, Symphonic later during day, Concert band after school hours- no concert that evening
Large Group at Paseo April 3rd
Jazz Concert Cancer fundraiser raised $2200.
Jazz Band is complete
40 applicants for band director position, more than applicants for football coach
Voice your opinion with long term planning that the high school needs soundproof doors.

New Business

Jennifer Story, Catie Howlett and Tara Spencer have a list of nominees
Nominees to present in April, Vote in May
2 year term limits

Motion to adjourn by Lisa and seconded by Laurel at 8:10pm
Next meeting April 14, 2020 at 7pm

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