​MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
May 8, 2018
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the HS Band room.  Those in attendance were: Dana Wilhite, Allison Bruflat Julie Adolphson, Kellie Norton, Melissa Hogan, John Wilson, Travis Houston, Gina Riegart, Faye Tait,  Catie Houlets, Trina Westhues,  David Edgecomb, Diana Edgecomb, Libby Craig, Alyssa Clark, Christy Reichow, Tricia Kelly, Howard Kellie, Dan Norton, Kailee Hogan, Daniel Reichow, Angela Weis, Christal Chapman.
 
The meeting was called to order by President Dana Wilhite at 7:03p.m. 

• Introductions
• Meeting Expectations and Bylaws Objectives:
  • Assist the RP Band program and directors
  • Promote enthusiasm and commitment to band among students, parents, school board and communities
• Support instrumental music education throughout the district
• To raise funds to finance or partially finance activities related to music education

 
Business Reports: 

• The minutes from the April 10, 2018  meeting were reviewed.

A motion to approve the minutes was made by Melissa Hogan, seconded by Kellie Norton; the motion carried.
 
Treasurer’s  Report: Allison Bruflat

• We currently have $38,573.40; approximately $27K is student ledgers.
• Allison suggested we delete freshmen who quit; Mr. Wilson said no students have ever rejoined after quitting.
• Allison suggested we charge $20 uniform cleaning fee up front; then school reimburses Mr. Wilson later in the year. A motion was made by Kellie Norton, seconded by Melissa Hogan; the motion carried.

 
Director’s Report: Mr. Houston and Mr. Wilson

• Percussion concert on 5/9; cost is $5. Money raised will be for percussion equipment.
• Band concert/awards/senior video/2018 show on 5/10
• State solo/ensemble used a “Gold, Silver, Bronze” system this year. Medals cost $4 ea, so budget may have to be increased to accommodate.
• Mr. Wilson requested $500 to cover the Columbia trip; he has receipts.

 
Committee Reports:
 
Fundraising - Kellie Norton

• Trash Bags: $2550 sold
• Live Auction, Car Show
  • Rescheduled – August 4, 2018
• Kellie, Gina, Melissa, Kelli, Libby, Trina, Brent,  will all help; a lot of parent help is needed
• Mr Houston will organize the car show
• Spring Plant Sale: 5/5/2018 at Bethlehem Lutheran Church; final sales not yet in, but it was at least as successful as last year.

Old Business

• Chuck Wagon Chair – Tricia Kelly and Angela Weiss
  • Tricia has reached out to around a dozen (not local) vendors, may have substantial donations for next season.
  • Allison suggested that donations be coordinated through the board to ensure we do not make multiple requests to the same vendor(s).
• Uniforms: Jen Inman, Lynette Grant, and Tamarah Pritchard
• Winterguard as part of Band Boosters – Alyssa Clark
  • If not state sponsored, kids get $3 per meal; this is 3 of 5 competitions
  • If state sponsored; $21 per day
  • No money for choreography
  • The winter guard is $700 in the red
  • They need a new floor $1000
  • They need a gym to conduct practices
  • Currently $2000 in debt, mostly due to delinquent fees
  • Directors will coordinate schedules to de-conflict Jazz and bandDistrict competitions with winter guard events.
  • Alyssa will charge a $150 camp fee.
  • Uniforms are in design at this time and will be ordered soon.
  • Fees will be managed in Charms
  • Guard will use booster’s 501-3(c)
  • Diana Edgecomb and Alyssa Clark will create a proposed budget to discuss next meeting; and guard parents will be invited to next booster meeting

 
 
New Business
Elections were held via written ballot.

• Board Members Elected for the 2018-19 School year:
  • Trina Westhues, President
  • Melissa Hogan, Vice President
  • Libby Craig, Secretary
  • Faye Tait and Diana Edgecomb, co-Treasurers

 
 
The meeting adjourned at 8:07pm.  Next meeting will be June 11, 2018 at 7pm in High School Band Room.
 
Upcoming Events:
 
May 9              - Percussion Concert
May 10            - High School Spring Concert and Band Awards
May 18            - Graduation 

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
April 10, 2018
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the HS Band room.  Those in attendance were: Dana Wilhite, Allison Bruflat Julie Adolphson, Kellie Norton, Melissa Hogan, John Wilson, Travis Houston, Gina Riegart, Faye Tait, Brent Reigart, Catie Houlets, Trina Westhues,  Sally Fagan, Trey Scott, Kelli Hurley, David Edgecomb, Diana Edgecomb, Tamarah Pritchard, Libby Craig.
 
The meeting was called to order by President Dana Wilhite at 7:00 p.m. 

• Introductions
• Meeting Expectations and Bylaws Objectives:
  • Assist the RP Band program and directors
  • Promote enthusiasm and commitment to band among students, parents, school board and communities
• Support instrumental music education throughout the district
• To raise funds to finance or partially finance activities related to music education

 
Business Reports: 

• The minutes from the March 13, 2018  meeting were reviewed.
• A motion to approve the minutes was made by Kellie Norton, seconded by Dana Wilhite; the motion carried.

 
Treasurer’s  Report: Allison Bruflat

• We currently have $37,243.15
• Outstanding transactions not included in the above include Penske (Chicago rental), Candy sales, and other Chicago expenses
  • $5.3K for meals

 
Director’s Report: Mr. Houston and Mr. Wilson

• Chicago Trip was fantastic despite only one elevator at Hancock building
  • Weekly Newsletter: “The Chicago trip was one of the highlights of my career.  From a judge shouting bravo at the end of Wind Ensemble; a judge telling another judge if that is their 2nd band, I can't wait to hear their top group; I would put your group in the top 1/10 of 1% of all bands in America.”
• Large Group at Paseo, 4/6 was phenomenal; both bands received a “1” rating

• Solo and Ensemble 33 solos/ensembles will be going to University of Missouri on 4/26/18:
  • Will need 1 marimba
  • Students can ride home with parents; parking is difficult
• Jazz Band did great this year!
• Auditions for next year are almost finished
• Panels in the band room are not turned the right way and are not the right size
  • Prof Parisi unable to help band prepare for competition
  • School administration says a fix in “long range” plans
  • Most competitive arts programs in the region have much better performance facilities; eg, Belton will have a new center soon; we may ask if we can use Belton’s facility
• Marching Show, 2018:
  • May be copyright expenses
  • Need to have decision for the drill writer by end  of April
• Sponsorships?  “Friends of the Band?”
  • Reserve center section seating; name(s) in programs?
  • Charge for shows?

 

• If so, would need to clearly market; money would pay for new equipment (percussion)

• Next year we may need to have two high school concerts so we could have them in the auditorium

 
Committee Reports:
Fundraising - Kellie Norton

• Candy Bars – This was a success; some students need to turn in money.
• Trash Bags –
  • We will sell them through April, they will be delivered
  • Pick up will be May 8, before band booster meeting
• Live Auction, Car Show
  • Rescheduled – Maybe August 4, 2018
• Kellie, Gina, Melissa, Kelli, Libby, Trina, Brent,  will all help; a lot of parent help is needed
• Mr Houston will organize the car show
• Concession stand was requested but denied; Mr. Wilson will re-visit
• Spring Plant Sale: 5/5/2018 at Bethlehem Lutheran Church; need 4 more people to help
• We need a new Fund Raising Chair

 
Old Business

• Chuck Wagon Chair – Tricia Kelly and Angela Weiss
• Uniforms: Jen Inman, Lynette Grant, and Tamarah Pritchard
• Board Members:
  • Trina Westhues, President
  • Melissa Hogan, Vice President
  • Libby Craig, Secretary
  • Faye Tait and Diana Edgecomb, co-Treasurers
• Winterguard as part of Band Boosters
  • If not state sponsored, kids get $3 per meal; this is 3 of 5 competitions
  • If state sponsored; $21 per day
  • No money for choreography
  • Directors will speak with drill writer
  • The winter guard is $700 in the red
  • They need a new floor $1000
  • They need a gym to conduct practices
  • Mr Wilson will speak with Athletic Director to discuss
    • Should they be in athletic boosters? Band? Something else?
    • They pay $50 activity fee

 
New Business

• 8th Grade recruiting; flyers need to be delivered to Mr. Jarrett and Ms. Gibson
• Boosters to meet with middle school families at concerts 5/14 and 5/15
• Need more money in budget for trailer, Charms renewal, medals

 
The meeting adjourned at 8:14pm Next meeting: May 8, 2018, at 7pm, RPHS Band Room.
 
Upcoming Events:
April 26            - MSHSAA State Solo/Ensemble
April 29            - Wind Symphony to Columbia
May 8              - Band Booster Meeting
May 10            - High School Spring Concert
May 11            - Percussion Concert
May 15            - Band Banquet
May 18            - Graduation 

​MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
March 13, 2018
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the HS Band room.  Those in attendance were: Dana Wilhite, Allison Bruflat, Alec Adolphson, Kellie Norton, Melissa Hogan, John Wilson, Travis Houston, Gina Riegart, Faye Tait, Brent Reigart, Chris Wilhite, Catie Houlets, Trina Westhues,  Sally Fagan, Trey Scott, Penny Scott, Tricia Kelly, Kelli Hurley, David Edgecomb, Diana Edgecomb, Christine Sivulka, Brian Carlson, Cindee Byous.
 
The meeting was called to order by President Dana Wilhite at 7:04 p.m. 

• Introductions
• Meeting Expectations and Bylaws Objectives:
  • Assist the RP Band program and directors
  • Promote enthusiasm and commitment to band among students, parents, school board and communities
• Support instrumental music education throughout the district
• To raise funds to finance or partially finance activities related to music education

 
Business Reports: 

• The minutes from the February 13, 2018  meeting were reviewed.
• A motion to approve the minutes was made by Kellie Norton, seconded by Melissa Hogan; the motion carried.

 
Treasurer’s  Report: Allison Bruflat

• We currently have $39,664.36;  which includes $23,208.33  in student ledgers.
• Some students have not paid class fees; Allison will send email reminders.

 
Director’s Report: Mr. Houston and Mr. Wilson

• Solo and Ensemble practice session tonight.  District competition is at Grain Valley on 3/17; students need 2 copies of music with measures numbered. Parents can take kids home after they perform.
• Jazz Band did great this year!
• Chicago Trip: Next week! 
  • Medical waivers needed asap; kids to bring them home
  • Practices Mondays and Thursdays; Jazz 1 after school
  • Load semi at 9pm; we will leave at 10pm Thursday, 3/22.

Committee Reports:
Fundraising - Kellie Norton

• Candy Bars – This was a success; we have 12 cases left to send back to company.
• Trash Bags – Kim Roberts and Faye Tait  will order
  • We will sell them through April
  • Pick up will be May 8, before band booster meeting
• Chili Cook-off, Live Auction, Car Show
  • Chili cook-off canceled; will have a concession stand instead; need $600. A motion was made by Kellie Norton and seconded by Melissa Hogan; motion carried.
  • April 15, 1-4pm at High School
  • Will try to get donated items; one item could be an advertisement (sticker) on the semi for a minimum bid of $500. A motion was made for this idea by Kellie Norton, seconded by Gina Reigart; motion carried. Brent Reigart is going to print sticker(s). They will be annually renewed.
  • Kellie, Gina, Melissa, Jen, Libby, Trina, Brent, Sherry will all help; a lot of parent help is needed
  • Mr Houston will organize the car show
• Spring Plant Sale: Dana Wilhite, last year we earned around $1000.  We will try to set this year’s sale for 5/5/2018. Sally will help Dana organize the sale.

 
New Business

• A question was raised: Can a senior with money left donate it to a non-family underclassman?  Allison Bruflat said no, according to the bylaws, it has to go into the general fund.

• New Board and Committee Members for 2018-19: Nominations are as follows:
  • President: Dana Wilhite
  • Vice President: Melissa Hogan
  • Treasurer: Faye Tait and Diana Edgecomb
  • Secretary: Libby Craig
  • Chuck Wagon: Angela Weis and Tricia Kelly
  • Uniforms: Jen Inman, Lynette Grant, and Tamarah Pritchard

 
The meeting adjourned at 7:28pm so that the boosters could hear about the school levy as presented by Dr. Monsess. (Kellie Norton motioned, Dana Wilhite seconded). Next meeting will be April 10, 2018, at 7pm, RPHS Band Room.
 
Upcoming Events:
 
March 17         - All District Solo/Ensemble at Grain Valley
March 22-26    - Chicago Trip
April 3              - Large Ensemble Concert
April 6              - Large Ensemble Contest
April 10            - Band Booster Meeting
April 27            - MSHSAA State Solo/Ensemble
April 29?          - Wind Symphony to Columbia
May 8              - Band Booster Meeting
May 10            - High School Spring Concert
May 11            - Percussion Concert
May 15            - Band Banquet
May 18            - Graduation