Ray-Pec Band Booster Minutes

October 2019

10/31/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
October 8, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Kelli Hurley, Tara Spencer, Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Melissa Adams, Lisa Sorce, RJ Hurley, Nina Hunter, Trey “Super Trucker” Scott, Diana Edgecomb, Amber Bramble, Susan McCammish, Jason McCammish

The meeting was called to order by Catie at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the September 10, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded . No discussion

Treasurer’s Report: Diana Edgecomb

Committee Reports:
Color Guard-

Fees about people for flag-Color Guard
Turn in deposit
Fee $350 to start- Uniform/flags-in Color Guard account
Fees for food, trailer, overnight stay not included
Compromise on fees-need to talk to Jennifer-How do we communicate with her
Fees should be built into starting fee next year

Fundraising -Catie/Jennifer

Sunglasses
Football Programs
Spirit wear
Mums-new pickup plan on mums next year
Trash Bags-done
Chipotle Night- $186.
Open Fundraisers- One More Scoop has to be on Tuesdays- waiting
Butterbraids-need volunteers to help pass out after concert on Oct 29
Father/Daughter Dance to be headed by Amber Bramble

-Feb 1st-have Jazz band play at the dance
-Red Carpet Royal Event
-use red carpet, chandelier from cardboard, tiered table for snack setup, photobooth-$2 per photo, serve hotdogs/nachos
-Blue/Silver/Gold color scheme
-maybe K-8 can attend, maybe not due to big age range
Field Crew/Band Dads-RJ Hurley -Head Band Dad

Working on tires, bid for tires-need 7-8 new tires $275-vote unanimou

Uniforms – Kelli Hurley

Nina, Lisa, Melissa-great uniform crew-2 of them volunteered for next year!
Turned in receipt from Walmart for socks and Downy wrinkle release
Pink gloves-Friday Pink out game
Kids have to check-in uniforms so we can check to see if pants are hung up correctly

Concert Wear- Kiersten Grier’s grandma, Lynette

Moving along-all girls are fitted, good start on boys of Wind Symphony
$160 to order 2 new dresses and 2 shrugs-Kelli motioned/Lisa seconded

Chuckwagon –

Cambros here and working great
Trying to adjust food quantities
Saturday food-wings, potatoes, vegetables/dip -lunch, Pulled Pork, Pulled chicken, cheesy corn and baked beans -dinner

Director’s Report:

Director’s Budget-$8000- Lisa motion to accept budget presented in June, Tara seconded-approved
Receipt for Josh’s pants to go under uniform budget
Only overnight is StL- Days Inn St.Louis, Lindbergh 314-717-0941 for reservation
Francis Howell time got moved back to 130 or 2:30pm-plan to get there by noon-leave 8am eat/warmup
Sunday in StL -City Museum-part of fees pay for the museum-kids will need to bring money for lunch
Park Hill- 4 cross country kids-hope they arrive in time
Cameron-Parade and Indoor shows plus field show
Glow Show-may be at half time, but may have to do after game due to lights not coming back on fast enough

.New Business

Can someone please fix the notifications from the calendar to not come out at midnight

Motion to adjourn by Lisa and seconded by Diana at 7:56pm

Next meeting November 12, 2019 at 7pm

September 2019

9/30/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
September 10, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Jennifer Story, Kelli Hurley, Tara Spencer, Laurel Baumgartner, Tina Kirby, Libby Craig, Travis Houston, John Wilson, Tami Hallford, Arla Beneke, Trina Westhues

The meeting was called to order by Kelli/Trina at 7pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the August 13, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Diana Edgecomb

Diana not able to attend

Committee Reports:
Color Guard- Jen not able to attend- Mr Wilson reported

They are struggling
They need someone that can be there for the 1st half of practice until 4:15, when Jennifer can get there- Catie Howlett volunteered

Fundraising -Catie/Jennifer

Sunglasses- #10 sold at the game. $132.60 profit so far.
Football Programs- 1st game good, 2nd not as much. ~$800-900.
Spirit wear- One run per year due to limitations of available products
Mums- orders have to be in on time to be able to get correct orders. No late orders accepted. No extras. Final count due Sat. Sept 14, will arrive Sept 19. Will need help.
Trash Bags- Arrive Thursday 9/12 at 4:30. Distribution 5pm. Bring box cutters if able to help. We got late orders-may not be able to fill. Will try to call tomorrow.
Crew shirts- 2nd order comes in next week.
Chipotle Night- tonight. Need $300 in sales before we get 33%.
Open Fundraisers- One More Scoop has to be on Tuesdays
Butterbraids-coming soon-Oct 7-21. Deliver Oct 29th. They will be coming to class with samples.
Father/Daughter Dance to be headed by Amber Bramble

Field Crew/Band Dads-RJ Hurley -Head Band Dad

Props are builts and here.
Scrims are here and put together
They need more help getting things on/off the field
Shed near football field needs new roof. We are trying to figure out who is financially responsible for the repairs. Shingles/Nails ~$35. Arla says she can provide the nails. Jennifer motioned to purchase shingles/ Tara seconded.
Motion made to purchase spray paint to paint music stands. 5 stands per can. Need 10-15 cans. Catie motioned/Tara seconded
Drummit at the Summit is Saturday 9/14. We will have extra wristbands for helpers

Uniforms – Kelli Hurley

Everyone fitted in old uniforms. 6-10 alterations still needed. Arla/Nina doing great with alterations
Shoes, gloves, shirts, and hoodies have been handed out. Motion to purchase more black socks from Walmart/Sam’s- Catie/Tina
First Aid kit- should be at games, too
Motion to purchase feminine products from Sam’s approved

Concert Wear- Kiersten Grier’s grandma, Lynette

Starting to organize
Hangers are in- both velvet and heavy duty ones
May try to have a fitting sheet to list sizes for prefitting

Chuckwagon –

Cambros ordered X2
They will be providing snacks for Drummit at the Summit
A trailer for chuckwagon only has been offered up by one of the band dads, Matt
Carl Junction-fruit/water after parade, lunch-sandwiches, dinner-hot dinner

Director’s Report:

October 19- Cameron not Trenton
Only overnight is StL- Days Inn St.Louis, Lindbergh 314-717-0941 for reservation
Maps for Carl Junction
Picture night-some say they don’t have their picture
Who is getting parade candy-Chuckwagon
October 11- 8th graders here
January 15th (?)- all band kids & 8th grade band kids to do sectionals, mass band rehearsal, parent meeting, concert of 3-4 songs. This will be informal wear.
Carl Junction will be a late night. We will make finals, also at Valhalla
Toughest competitions should be Park Hill and Francis Howell
Sept 27th Homecoming game- will be playing after game.
4pm perfomance at Drummit at the Summit-should be tough competition, but fun

.New Business

Kelli-from Brent- Selling green golf cart-$5000 if band wants to purchase it.

Meeting adjourned 7:58pm

Next meeting October 8, 2019 at 7pm

August 2019

8/31/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
August 13, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Jennifer Story, Diana Edgecomb, Kelli Hurley, Tara Spencer, Trina Westhues, Susan McCamish, Laurel Baumgartner, Tina Kirby, Quentin Lindsey, Tiffany Lindsey, Libby Craig, Candy Trageser, Nina Hunter, Debbie Oldham, Joy Wildermuth, Jen Inman, Zachery Perkins, Amber Bramble

The meeting was called to order by Kelli/Trina at 7pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the July 9, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded Catie . No discussion

Treasurer’s Report: Diana Edgecomb

July Statement not yet reconciled
Please email Diana if you have any questions about spending or fees
Fees- $330 for everyone not negotiable due to miscellaneous expenses that come up that aren’t budgeted for such as tires for white trailer and shed roof.

Committee Reports:
Color Guard-

Coach Jen was busy with picture night

Fundraising -Catie/Jennifer

Culver’s cancelled- Maybe Sept/Oct. Trina motions to move to Spring- motion carries
Sunglasses- Collected $1200-1300. Try to sell at band picnic, Catie to ask Tom Kruse if we can sell at home football games. Purchased #300 sold #120
Football Programs- 4 aprons donated for program sellers, signup genius needs to be made for volunteers. Need to get money from Diana for change.
Spirit wear- Deadline was August 2nd. Order going in tonight.
Mums- underway-check the table in the instrument room if you need forms. Precount due Sept 10, Final Sept 14.
Trash Bags- Due Sept 6. Signup genius for pickup. Need 10 volunteers
Crew shirts- $12 sign up-payment to Band Boosters by next meeting
Chipotle Night- Sept 10th
Open Fundraisers-MOD Pizza, Big Daddy’s Donuts, Freezing Moo, One More Scoop
Father/Daughter Dance to be headed by Amber Bramble

Field Crew/Band Dads-RJ Hurley -Head Band Dad

They are out working on props
Trey and RJ went down to Texas to buy props from another school. Boosters paying for gas, food, lodging.
Ordering scrims within the next week-just finalized designs
White trailer- needed 2 new tires
Shed near football field needs new roof. We are trying to figure out who is financially responsible for the repairs.

Uniforms – Kelli Hurley

New uniforms to be delivered mid/late season
Everyone fitted in old uniforms. Arla/Nina hemming pants- only 3 left. Lots of people helped with buttons.
Need more heavy duty hangers for jackets. $47 for 50 on Amazon. Kelli made a motion to buy #100 new hangers. Diana motioned to purchase #200 hangers due to needs for dresses, too. Motion to buy #200 carries.
Wristbands-white/black/pink for frontline to be ordered
Shoes- new shoes have been ordered. People inevitably lose 1 shoe. Uniform personnel will carry extra shoes, extra gauntlets, and extra gloves at competitions.
First Aid kit- some things need to be replaced. Possible donation from CVS or Walgreens?
Need a volunteer to walk with band at competitions and help Tamera with uniform issues

Concert Wear- Kiersten Grier’s grandma

Will get started once school starts

Chuckwagon –

Band BBQ 8/23 6-8:30--4:30 setup

-Sides/Chips
-need to bring individual snacks
-Desserts
divided among sections
-Everyone brings a case of water
-band to provide hamburgers/hotdogs/buns

Pizza/popsicles-went well
Senior Night-Senior Cookies- Ivy’s Cookies- ordered, Senior medals also ordered, Carnations, Mayor Kris Turnbow to be announcer. Practice on Aug 29, Kellie Norton to take pictures.

Director’s Report:

Remember for next year- Pictures should not be outside
App they are using for drill is wonderful-less than 5 kids don’t have devices
Calendars coming out tomorrow
BBQ next Friday night
We are in good shape this year

.New Business

None

Meeting adjourned 7:51pm

Next meeting September 10, 2019 at 7pm

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