Ray-Pec Band Booster Minutes

May 2023

5/31/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – MAY 9th, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Bobbi Bond, Marian Pfeiler, Seina Pfeiler, Michelle Helzer, Bo Helzer, Jill Clingan, Melissa Adams
Lisa Sorge, Don Mott, Coleson Mott, Melissa Guyer, Michelle Houston, Zak Houston,
Chacque Chandler, Jason Heuwinkel, Isaac Heuwinkel, Chris Thompson,
Jacob Thompson, LeeAnne Thompson
The meeting was called to order at 7:00pm by Libby Craig
Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:.
Motion to approve minutes for April 11th, 2023 booster meeting was made by
Lisa Sorge, seconded by Melissa Adams
Directors Report: Jennifer Gibson

Great Spring Concert
State was a success with lots of gold, silver and bronze
Marching Band off to a great start- prototype of prop by Mr. Mott

May 22nd, Jazz will perform before Band awards & Senior recognitions
Kelsey said Spiritwear ready by Thursday - 104 are in Marching Band 14 are Colorguard

Jazz Band Director: Zach Shupe

Drawers for expensive equipment -going with a network base - $1256.71
Jazz Band to play at Awards Night

President Report: Libby Craig

No Report

Uniform Report: LeeAnne Thompson

Marching Band Uniforms coming back from cleaners
Wednesday, May 17th - Rebuild uniform bags after school 3pm -5pm
Took down Senior bags from Marching Band - could reuse marching shoes
Fittings will be done at Shull - everything must move over

Color Guard: Melissa Guyer

Waiting on a couple more measurements to order uniforms
After May 20th will be ready to place order for equipment and costuming

Fundraising Committee: Bobbi Bond

Trash Bag Sales going well with lots of online orders
Pick up will be May 16th at 5pm-7pm in Church parking lot, will need adult help at 3;30pm

Programs: No report
Chuckwagon: Bobbi Bond
Breakfast went well
Ordering cupcakes for Awards Night from Sam’s 100-150 & lemonade
Treasurer Report: Marian Pfeiler

Balance Checking/Savings combined $66,000 processed transfer to move money from savings for the sound system
All student accounts received $92.03 credit from last Fall
Received Candle Fundraiser deposit from Colorguard
Gift card giveaways at Awards Night as left over from Father/Daughter Dance - Will let the board know how many were left over
Still need trailer appraisal to write off
Band account is now sales tax exempt certified on Amazon
Need to close out year, before starting new year, year ends June 30th
Still need to email Seniors if money goes to gator fund, general fund, or benevolence or sibling fund. By-laws read only benevolence
Marian wants to apply numbers and will update the board of $1256.71 for Mr. Shupe’s equipment drawers purchase

Band Dads: Jason Heuwinkel

Working on props - will need help at competitions and football games to move props Don Mott has been designing with sample prop
Right now 7 volunteers

Nomination Committee/New Board Selection: Lisa Sorge

Jill Clingan accepted Secretary, 2023-2024 school year
Michelle Houston accepted Vice President, 2023-2024 school year
Libby Craig will remain President and Marian Pfeiler will remain Treasurer for the school year 2023-2024. Vote was taken and New Board was voted in. Seconded by Jill Clingan

New Business:
Jennifer Gibson would like to give $50.00 gift cards to the bus drivers. Still needing to confirm Trey for the 2023-2024 season
Lisa Sorge mentioned trying to get volunteers to serve in junior capacity to help take a year position later.
Bobbi Bond asked about ordering Spirit Wear- Marian Pheiler mentioned all New Freshman will want Spirit Wear
Libby Craig thanked Bobbi Bond & Michelle Helzer for serving on Board 2022-2023 year

TUESDAY, JUNE 13th - PLEASE MEET AT 6pm TO CLEAN OUT THE SHED!
Zach Shupe will lead this cleanout

Next Gathering: 6:00pm Tuesday June 13, 2023 - shed clean out - NO FORMAL MEETING

Next Meeting: 7:00pm Tuesday, July 11, 2023

Motion to adjourn at 7:59pm by Libby Craig, seconded by Lisa Sorge

April 2023

4/30/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – APRIL 11th, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Bobbi Bond, Marian Pfeiler, Michelle Helzer, Lisa Sorge, Melissa Adams, Melissa Guyer Jill Clingan, Matt Clingan, Jennifer Scrivener, Kelsey Walker - Call in
The meeting was called to order at 7:13pm by Libby Craig with a celebration prior at 7pm for Jennifer Gibson’s engagement!
Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:.
Motion to approve minutes for March 14th, 2023 booster meeting was made by
Lisa Sorge, seconded by Melissa Adams
Directors Report: Jennifer Gibson

High School Band Auditions are April 13th from 3:30-5:30pm
April 19th, Band Service Hour Day - Lots to be repaired in Band Room
April 24th Marching Band and Color Guard meeting at 6pm Media Center and Color Guard measurements might be at this time. Band Fees will be released
Saturday, April 29th is State Competitions
Percussion Practice starts- July 25th- Color Guard starts the week before

Full Marching Band starting, Monday, July 31st - August 11th. Please Note
Friday, September 1st, Home Game - Senior Night

May 8th Band Concert at 6pm
May 10th Percussion Concert
May 22nd Band awards & Senior recognitions
Marching Band Show soon to be released as Mr. Shupe is working on a video. Will be over 100 students in this show. Will need Band Dads for good props!

Jazz Band Director: Zach Shupe

Need to purchase drawers for expensive equipment - under $1000 - by June
Working on getting a small trailer donated and will need paperwork for donation

President Report: Libby Craig

No Report

Uniform Report: Lisa Sorge

Moving Everything to Shull
April 27th, breaking down uniform bags after school
More Bibbers have been returned

Color Guard: Melissa Guyer - Kelsey Walker - call in

April 13th - New Members Clinic
April 20th - Tuesday - Thursday - Fall Tryout Night 6-9pm
June, Kelsey will be hosting a Beginner’s Clinic with other schools to raise money and would like to use EventBrite to process money with Treasurer, Marian Pfeiler

Fundraising Committee: Bobbi Bond

Trash bags kick off -April 24th at Marching Band meeting, Pick up will be May 16th
Cleaned the coolers and still need to clean the shed
Bobbi Bond has a cookie truck and an idea to sell cookies at games with $1.00 per cookie going to Band Boosters

Programs: Jennifer Scrivener - Voted and working with Cass Gazette, Paul O`Brien since last season programs were overpriced. Last year $7.52 per book. This year, $3.69 per book. First book will be $10.00 per page setup. 300 books, first game, $5.42 each. 200 books per game for remaining games will be $3.69 each. Last year's profit was $1300.
Chuckwagon: Bobbi Bond
No report
Treasurer Report: Marian Pfeiler

Fireworks Stand - Stan Bloom - Will not be participating this year
Balance Checking/Savings combined $62,900
All numbers to Fundraising complete

Band Dads: No Report

New Business: May 23rd - The band room needs to relocate to Shull as construction will begin shortly. When the new school year begins, the Band Room will reopen.

Motion to adjourn at 8:43pm by Libby Craig, seconded by Lisa Sorge

Next Meeting: 7:00pm Tuesday, May 9th, 2023

March 2023

3/31/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – March 14th, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Bobbi Bond, Marian Pfeiler, Michelle Helzer, Kurt Sorge, Lisa Sorge, Melissa Adams, Jill Clingan, LeeAnn Thompson, Chris Thompson, Chacqie Chandler, Jason Heuwinkel
The meeting was called to order at 7:18pm by Libby Craig after Prop RP1 Presentation

Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:.
Motion to approve minutes for February 21, 2023 booster meeting was made by
Jennifer Gibson, seconded by Kurt & Lisa Sorge
Directors Report: Jennifer Gibson

March 25th, Districts Solo/Ensemble Festival-Grain Valley HS All Day 45 events
All in Band Trip- October 2024 going to Universal Parks in Orlando -watch sound design and creating sounds - Virtual meeting is Monday March 20th at 7pm, will need chaperones- will not include color guard unless musician
High School Band Auditions will be a week after Spring Break

Zach Shupe -Jazz Band Director

Jazz Band had a great Season - lots of praise - Pitts State waiting on scores Concert following was cool, students met Wycliffe Gordon, American Trombonist
After districts, planning to tour nursing homes to keep up on Jazz, to stay fresh and get something on the charts
Trying to plan a Summer Jazz Camp - bring in talent to teach Jazz, will need RayPec High School volunteers but might need to reach out to other schools - event geared to build Middle School Jazz interest -Ideas still being discussed

President Report: Libby Craig

No Report

Uniform Report: LeeAnne Thompson

Moving cleaning uniforms to last week of April
13 Bibbers and 8 pairs of shoes still remain to be returned

Color Guard: Jennifer Gibson

Showcase is this Thursday in the Dome at 7;30pm
Tryouts are posted
Closet needs adult help cleaning and shed needs to be cleaned too
Service hours are coming after districts

Fundraising Committee: Bobbi Bond

The Father/Daughter Dance is complete. Just need service hours for donations
Trash bags moved to Spring and kick off April 24th with Marching Band meeting

Chuckwagon: Bobbi Bond

Shed needs to be organized and might need a new grill

Treasurer Report: Marian Pfeiler

From Father /Daughter 454 Hours worked at $20.00 hour per student, still not applied until all approved. $9000 given to students Total amount given to Band Booster will be announced at the next meeting. Set work schedules ahead of time, need a tier for profit, Thresholds upfront, voted on for next year, maybe use sign up genius
Balance Checking $56,000, Savings $4700
Looked at Blue Springs form of payment - Online per family for student to pay in future
Will charge school account if bibbers are not returned
Request to pay band fees through charms current was $20.00 for tux shirt & cleaning

Band Dads: Jason Heuwinkel

Trey is doing well.

Motion to adjourn at 8:18pm by Libby Craig, seconded by Marian Pfeiler

Next Meeting: 7:00pm Tuesday, April 11th, 2023

<<Previous

May 2023

April 2023

March 2023

Booster Minutes

Archives

Copyright © 2017 Raymore-Peculiar Band Boosters, Inc. | P.O. Box 913, Raymore, MO 64083 | Privacy Policy