MINUTES OF THE BOARD OF THE 
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
May 11, 2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in person in Band room. Those in attendance were: Libby Craig, Lisa Sorge, Catie Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Dillon Jarrett, Nina Hunter, Cat Campbell, Mindy Muller, Laurel Baumgardner, Melissa Adams, Jennifer Scrivener, Kathy Haneberg

The meeting was called to order by Catie 6:00pm

• Introductions
  
• Meeting Expectations and Bylaws Objectives:
  
  • Assist the RP Band program and directors
    
  • Promote enthusiasm and commitment to band among students, parents, school board and communities
    
• Support instrumental music education throughout the district
  
• To raise funds to finance or partially finance activities related to music education
  

Business Reports:  

• Motion to approve April minutes by Jennifer Story, seconded by Lisa Sorge-approved
  

Treasurer  Report: Tara

• Trash bag fundraiser-~$5000.00 profit for student accounts- All fundraisers need to be paid in full before distributed. Only distribute what is paid. Thank you Mr. Jarrett for turning in the South MS orders so nicely.
  
• Past Due Fees-$6059.90 still owed from 2019/20 & 2020/21 school years. ⅔ from 2019/20 school year. 7 students not even on roster. Paypal requests sent to 41 people-1 person paid. $1027 owed by seniors.
  
• Seniors were sent letters asking what to do with credits-either sibling or benevolent fund.
  
• September 22, 2021 fees for 20/21 must be current in order to compete.
  

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Kymbre Ressler new coach

• Doing HyVee Card fundraiser
  

 Fundraising -Jennifer

• Trash bags-thanks to Mindy for the labeler and Catie for the spreadsheets. Fall sale to begin during band camp.
  
• Mums- raise price to have $10 profit
  
• ?One More Scoop/Shivers/other restaurants?-money not dispersed to student accounts-maybe use these to pay for semi/driver fees
  
• Football Programs-Jennifer Scrivener able to lead again, Will need help on days of photos.  Gina Riegert also willing to help.  Band pictures August 19th.
  

Field Crew/Band Dads-- 

• Brent Riegert willing to help, but will need a head band dad.
  

Uniforms – Lisa

• Starting fittings on Thursday A-L, Friday Middle schoolers, Tuesday M-Z. Will need extra volunteers.
  
• Plume bags need to be loaded.
  
• Are we going to do shorts again?
  

Concert Wear- 

• Concert band-all black-pants and shirts next year?  This may help us get by with the tuxes we have.
  

Chuckwagon (hospitality)–Tricia Kelley

• Missing 1 yellow canopy tent
  
• need to know who has keys to shed and trailers.
  

Director’s Report: Jennifer Gibson

• Large Ensemble ratings-Wind Symphony-Gold, Symphonic Band-Gold, Concert Band-Silver.
  
• Louis Armstrong Award Winners-Hayden Smith and Tristan Vitti
  
• National School Marching Award Winner-Lucian Howlett
  
• Patrick Gilmore Award Winner-Kiersten Grant
  
• John Philip Sousa Award Winners-Lilah Manning and Sage Buckley
  
• Medals were ordered and should be here in 2-3 weeks, most likely everyone will have to pick up there awards when school is out.
  
• Wind Symphony, Symphonic Band, and Concert Band Audition Results have been posted in Canvas. Based solely on performance.
  
• Marching Band Leadership-2 Drum Majors-Gracie Reynolds and Angelica Zagar.
  
• Sports Physical Night is June 9th-ask Ms. Gibson if your student needs one. They are now good for 2 years, but can’t expire during the season or you will need a new one. Cost is $15.
  
• Marching Band Calendar: 2 dates have been added: Sept 11th-playing for the Cass County Health Foundation 5K and possible performance at Ray-Pec’s beginning of the year Convocation.
  
• Volunteers-any adult that is going to be around the kids has to have a background check. It is good for 2 years. Cost is $15. If you are not sure if you have one on file call Dinah.
  
• June 11&12- Drum Major Virtual Camp
  
• June 18&19- Virtual Camp for ALL marching band leadership, we have invited other schools to join in to offset the extra cost. 9-4
  
• Marching Band music, handbook, lettering forms, and fees will be mailed and emailed home before the end of the school year.
  
• Senior Video will be going home to all Senior parents by May 18th. Seniors will watch it in class on their last day.
  
• Awards Video will be sent home before the last day of school
  
• We need a band parent to drive the semi.
  
• We possibly have 8-10 barrels coming from Mr. Shupe’s family. Not sure if it is a donation or if there will be a fee. Need 20-25 barrels total.
  
• Upcoming Meetings at 7pm? 
  
• Shirley is covered by district insurance.
  

New Business.

• Elections for 21/22 Board
  
  • President-Jennifer Story
    
  • Vice President-Mindy Muller
    
  • Secretary-Libby Craig
    
  • Treasurer- Kathy Haneberg- Cat Campbell still willing to assist.
    

Motion to adjourn by Catie 7:02pm
Next meeting June 8, 2021

​

 MINUTES OF THE BOARD OF THE 
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
April 13,2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in person in room 604. Those in attendance were: Libby Craig, Lisa Sorge, Catie Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Dillon Jarrett, Nina Hunter, Gina Riegert, Cat Campbell, Zach Shupe, Mindy Muller, Bobbie Bond.

The meeting was called to order by Catie 6:04pm

• Introductions
  
• Meeting Expectations and Bylaws Objectives:
  
  • Assist the RP Band program and directors
    
  • Promote enthusiasm and commitment to band among students, parents, school board and communities
    
• Support instrumental music education throughout the district
  
• To raise funds to finance or partially finance activities related to music education
  

Business Reports:  

• No minutes from March Meeting-virtual
  

Treasurer  Report: Tara

• Mattress Fundraiser-Student accounts credited including 7th and 8th graders.-student proceeds ~$3500 + $950=$4450
  
• Past Due Fees-20/21 school year ~$2300, 19/20 school year ~$4500, 52 students owe (21 students freshman-junior)-~$1500 still owed by seniors. Should we send out paypal links or possibly venmo?
  
• September 22, 2021 fees for 20/21 must be current in order to compete.
  
• Should we do food fundraisers to earn money for the benevolent fund?
  

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Kymbre Ressler new coach

• Tryouts- day 2 of clinics-20 people participating
  
• Is it ok for the Color Guard to do a fundraiser just for them?  Maybe the plant sale?
  

 Fundraising -Jennifer

• Trash bags sales ending-online sales have been good
  
• Butter Braids-May 3rd ~1 week-pickup date TBD
  
• ?One More Scoop/Shivers/other restaurants?-money not dispersed to student accounts
  
• Fall Fundraisers-Mums, Trash Bags, Mattress Sale (November), Father/Daughter Dance, Butter Braids, ?Trivia Night/Silent Auction, ?Food Truck night
  
• Football Programs-Gina needs help
  

Field Crew/Band Dads-- 

• 2021 Show is “Radioactive” based on Marie Curie. Song by Imagine Dragons at the end
  
• Props 55 Gallon Plastic Drums painted like radioactive barrels-need 24-25 of them. ?logistics of travel, trying to get them donated
  

Uniforms – Lisa

• Not much going on with uniforms at this time
  

Concert Wear- 

• Concert Black this year 
  

Chuckwagon (hospitality)–

• Laurel not doing it next year.
  

Director’s Report: Jennifer Gibson

• Exciting News-41 solos/ensembles medaled for recorded State Solo/Ensemble performances
  
• There will be a virtual awards ceremony-kids will receive physical letters/bars/medals
  
• Auditions for 21/22 Band Placements April 26th. Done by area directors. Kids have the music and it is on Canvas. If they need help, ask for help.
  
• Ms. Gibson sent an email to the Seniors to try to plan something fun. Needs info by Friday, may have to reach out to the parents.
  
• Drum Majors and Sections leaders will be announced Thursday
  
• ~100 signed up for Marching Band
  
• Sports Physical Night is June 9th-ask Ms. Gibson if your student needs one. They are now good for 2 years, but can’t expire during the season or you will need a new one.
  
• Upcoming Concerts- May 3rd Percussion, May 6 Full Bands- Outdoors near Band Room, bring lawn chairs. Concert Black.
  

New Business

• Leadership Camp/Day- would like to make the Marching Band more student led. It would be an 8 hour day. Cost to bring in the program would be ~$1000 plus airfare. Gina Reigert made a motion and Jen Story seconded it. Motion passed
  
• Mr. Jarrett would like to use the $950 from the mattress sale that wasn’t designated to students to supplement the $7500 donation for the sound system to complete the needed set up. Catie made the motion, Cat Campbell seconded motion approved.
  
• Nominations for 21/22 Board
  
  • President-Jennifer Story
    
  • Vice President-Mindy Muller
    
  • Secretary-Libby Craig
    
  • Treasurer-TBD- interested parties-Chadd Zimmerman, Kathy Haneberg, Ginger Cannion- Cat Campbell still willing to assist.
    

Motion to adjourn by Catie 7:10pm
Next meeting May 11,2021

​

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
OCTOBER 13, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually with the
following in attendance: Catie Howlett, Tara Spencer, Libby Craig, Joyce Noah, Graham
Deckard, Dillon Jarrett, Gina Riegert, Cat Campbell, Laurel Baumgardner, Jennifer Story, Lisa
Sorge. The meeting was called to order by Catie at 6:00pm.

Report from Band Director - Mr. Deckard
- 2 after school practices down 1 to go. Can’t stress enough how everyone needs to be at
the practice. Concert is on October 26th. The concert will be outside by the Library,
everyone bring your own chairs & mask will be required. Attire is all black (no jeans).
- Marching band is working on refining the Glow Show, which will be performed for the
families on October 22nd @ 7:30pm. Bring can good/winter apparel for families.
- 1 home game left in the regular season
- October 30th will be a Play-Off game at Home
- Drum Line is up and running with all new equipment. Drums sound wonderful and a
huge benefit to the program

Treasurer’s Report - Tara/Cat
- $20.00 Band Fee through the school, not charms. If you have money in your charms
account, with a request Tara will send money to the school
- Student statements went out yesterday
- Letter requirement is to have fee’s paid by Nov. 2nd
- Question about approval to remove fees from accounts. Permission from
parent/guardian to move money. Need to change in by-laws.
- Question/Concern from parents who made payments to students accounts and would
like a refund. From the school year 2019-2020 & forward. Possibly form a new line in
our by-laws to reflect regular band fees. If student has extra money that was paid by
them in account, refund it.

Fundraising - Jennifer
- Butter Braids will be set up. Will also have date & times set up for delivery/pick-up after
school

Programs - Gina
- 2700 sold in advertising, still taking ads up til Thursday AM, Oct. 23rd ready to sell, 26
books have been sold in pre-sale with some paying for shipping, will speak with Mr.
Hipple about selling at the game on the 23rd, RP Update has been running about the
senior page & ads. ABC has taken a full page ad.

Band Dads
- Going well, consistent volunteers - THANK YOU!!

Chuckwagon
- Going well, not much to report.
- Seniors last home game, Catie would like to do something special for all of them (22 of
them), she will present these at the Glow Show.

Uniforms - Lisa
- Not much going on, kids have made this year easy!
- Is flashing fine for Glow Show? Glow Sticks

Old/New Business
- Questions: When students are done (at the concert) can they leave? Uniform moms will
be there for any last minute needs.

Next Meeting will be November 10, 2020
Meeting was adjourned at 6:50pm