Ray-Pec Band Booster Minutes

September 2021

9/30/2021

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
September 14, 2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the choir room. Those in attendance were: Libby Craig, Eden Craig, Jenna Craig, Jonah Craig, Tara Spencer, Jennifer Story, Jennifer Gibson, Marian Pfeiler, Seina Pfeiler, Shane Wendt, Victoria Wendt, Melissa Adams, Melissa Guyer, Mike Oldham, Jason Heuwinkel, Zach Shupe, Angela Gether, Kendall Gether, Lisa Sorge, Mindy Muller, Hillary Wollberg, Weston Wollberg?, Michele Helzer, Roger St. Peter, Jaidyn St.Peter, Chris THompson, Jacob Thompson, Erin Butterworth, Tristan Musfelt, Samantha Musfelt, Bobbi Bond, Kymbre Resler, Jill Clingan, Christine Kaber, Kelsea Foster
The meeting was called to order by Jennifer Story at 7pm Seconded by Lisa Sorge

Introductions
Meeting Expectations and Bylaws Objectives :
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve minutes from August booster meetings made by Tara Spencer, seconded by Victoria Wendt. Approved

Director Report: Jennifer Gibson

Marching Season is going well
Class Ensembles are going well, too
1st Concert is October 4th- Concert Band and Symphonic Band at 6pm, Wind Symphony and Percussion Ensemble at 7:30pm
Directors are stressing about having enough volunteers especially to move scrims and canvas frames on to the field. 10 scrims have a quote from Marie Curie, 7 canvas frames with photos on wheels
Saturday September 18- Raymore Parade in the morning, Drummit at the Summit in the afternoon. They will need snacks and water for ~21 people
September 25th- Lunch & Water. 11:30am performance, elected not to perform in finals due to Homecoming. Should be back by 5pm, Homecoming starts at 8pm.
Harrisonville Competition is also the day for the ACT. Test in AM, performance in the afternoon. Students signed up for ACT should be good to do both.
Concert Wear- Lisa Sorge will assist. Wind Symphony only- 61 students
Concert Black for Concert Band and Symphonic Band- Black shirts and Black Pants

Zach-

Final cost for barrels +$613 for paint and vinyl radioactive stickers. In the 3rd movement they move all over the field and the kids play them along with the drumline.
We need a gator
Laverne (white trailer) will need service- wheels etc
Trey is going to take Shirley for a spin

Treasurer Report: Marian

Account totals ~$49,000 and $4,700
Fees set up in Charms ~$40,000. ~$21,000 paid, $1300 left from last year.
Prop invoice paid
Extra large gloves finally shipped
Debit Card- Marian and Victoria for chuckwagon
Jo Hainey will post indoor concert fees at some point
Trash Bags- spreadsheet in Excel
Programs- quite a few sold last 2 games- we are profitable

Color Guard: Kymbre Ressler

Guard is going well
Started with 18 girls now 16- 1 quit, 1 injury
All the flags are in
Fees are in the works of getting paid

Fundraising: Mindy Muller

Mums and Trashbags are done
Trash Bags- ~$6000 online and paper orders
Next fundraiser- Butter Braids delivery in November
Spirit Wear and Crew Shirts- do they say “band”
Mattress Fundraiser- November 20th
Father/Daughter Dance February 5th
Middle Schoolers need to know what money they have earned- send student name to Marian so she can look it up.
Need to put instructions on how to access Charms on the Band Update.

Band Dads: Mike Oldham and Jason Heuwinkel

going great
trucks lined up for Saturday and competitions
Possibly have a small trailer for chuckwagon
will need more supplies when the canvases and scrims come in.

Uniforms:Lisa Sorge

Going pretty well
Pink glove should be able to last for this season
Pink wristbands- will need more ~$14 Lisa to order and donate
Kids are doing well with taking care of uniforms and getting them checked in and out
Need more volunteers
Final order of Bibbers has come in
Plackets have arrive that will allow expansion of ~2 inches
We are doing well with black socks

Chuckwagon: Victoria Wendt

Water- 2 per game and have large jugs in the stands
Need to have water for after the parade. Will have for them when they enter the buses.
Boosters will buy candy for the parade- Marian will purchase it and bring it on Saturday
9/25- will need help with lunch
Found an app called EZ Catering that helps find food and tells how much per person
Ms. Gibson will get Victoria a list of dietary needs and allergies
Discussion about people eating with the band- no free meals for adults including volunteers.

New Business.

Hotel for St. Louis competition- Sleep Inn and Suites in O’Fallon- $38.23 for students 4/room. Directors will be 2/room- includes breakfast. Has a pool, but students will not be allowed to swim.
Students will need to sign up for rooms assignments- Hotel needs list between Sept 24-27

Motion to adjourn by Jennifer Story 8:14pm seconded by Lisa Sorge
Next meeting October 12, 2021 7pm

August 2021

8/31/2021

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
August 10, 2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the choir room. Those in attendance were: Libby Craig, Jenna Craig, Tara Spencer, Jennifer Story, Jennifer Gibson, Jennifer Scrivener, Marian Pfeiler, Seina Pfeiler, Shane Wendt, Victoria Wendt, Nina Hunter, Melissa Adams, Melissa Guyer, Gina DeForest, Mike Oldham, Ella Oldham, Jason Heuwinkel, Dillon Jarrett, Zach Shupe

The meeting was called to order by Jennifer Story at 7pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve minutes from June and July booster meetings made by Jen Story, seconded by Jennifer Gibson. Approved

Director Report: Jennifer Gibson

Band photos were today- Everyone was in a uniform! Thanks to everyone that was able to help.
Senior Night is 8/27- also first home game. Should have at least the 1st movement on the field.
Band Camp is going very well
Leadership training for all section leaders has helped the program to become more student led. It has been awesome.
9/25- Season officially starts
Band needs people to help build props-there are tons of props, more than ever before.
All adults helping must have background check

Dillon Jarrett-

Mr. Burr helping to build props. Let him know if you like to build-2x4 to make frames to attach tarps- 7 frames and 8 scrims
Band Dad alum willing to come back and help get things going.
Gator- Trailers-does anyone have these that we can use? Heartland Tractor?
White trailer will be used for props

Zach Shupe-

Barrels- primed and ready for paint. Still need to buy paint
Need to turn in receipts $256.06 so far, probably another $300 for paint and stencils
Need someone to move white trailer to practice field- Marian Pfeiler volunteered

Treasurer Report: Tara and Marian

Still working on getting Marian added to bank account
Need master list of band members
Can’t put band fees in until all separate pieces are known-ex. shirts, hoodies, shoes
~$10,000 paid last year. ~$20,000 fundraised, $3557.00 written off from 2019/20, 15 students still owe $1437.00
Do we want to have Boosters at the Open House on Aug 25?
Band Fees due 9/25 or students not allowed to perform

Color Guard:

Guard is doing awesome
Uniforms are in and are really cool

Fundraising: Jen Story for Mindy

Shivers was awesome
Trash Bags- 8/17-9/7 -forms being handed out on Thursday.Final Turn-in 9/8- Delivery 9/22
Mums- 8/24-9/13- forms due 9/9- NO LATE ORDERS- Delivery 9/29 $25/ $10 profit
Service hours will be offered for both delivery dates
Apparel Orders- There will be new designs this year
Programs- Jennifer Scrivener- Director Pictures 8/11, $2800 sold in ads. 16 seniors in Marching Band, 3 senior ads so far, Deadline Friday 8/13

Band Dads: Mike Oldham and Jason Heuwinkel willing to help lead along with Brent Reigert
Uniforms:Melissa Adams

Everyone has been fitted
Still need to order a few bibbers
Everything should be done this week
Tagging Bibbers and Jackets- everything will be numbered and matched with names
Help needed when getting kids dressed
Kids need black socks -crew length or longer- may buy some spares from Sam’s Club

Chuckwagon: Haven’t heard from Tricia- may need to find a new lead

New Business.

Will be going over eligibility with the kids- 1 F ok to perform at MSHSAA events, 2 F’s out
Will we be collecting water donations-where will they be stored
Family Night?

Motion to adjourn by Jennifer Story 7:56pm
Next meeting September 14, 2021 7pm

July 2021

7/29/2021

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
July 20, 2021

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually in a Google Meet. Those in attendance were: Libby Craig, Tara Spencer, Jennifer Story, Jennifer Gibson, Jennifer Scrivener, Marian Pfeiler, Lisa Sorge and others

The meeting was called to order by Jennifer Story at 7pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

June minutes unavailable at this time

Treasurer Report: Tara

Marian Pfeiler has accepted the nomination for treasurer.
Tara has had multiple conversations with her on the expectations of the job and about the Charms app.
Will need to get bank signatures updated once the full board has been approved.
Once this is done the 2020/21 school year can be completed in Charms and the 2021/22 fees can start to be added as payments come in.

New Business.

Motion made to elect Marian Pfeiler as treasurer for the 2021-2022 school year, seconded. Vote taken and Marian Pfeiler was elected as Treasurer.
Final Elections for 21/22 Board
- President-Jennifer Story
- Vice President-Mindy Muller
- Secretary-Libby Craig
- Treasurer- Marian Pfeiler

Motion to adjourn by Jennifer Story 7:30pm
Next meeting August 10, 2021 7pm

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