​MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY, SEPTEMBER 12, 2023


The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were Isabella Kelch, Peggy Kelch, Libby Craig, Jonah Craig, Jenna Craig, Jill Clingan, Susan McCamish, Michelle Houston, Holly Nall, Erin Butterworth, Crystal Courtney, LeeAnne Thompson, Marian Pfeiler, Seina Pfeiler, Anessa Pfeiler, Michelle Helzer, Shelley Vessa, Damien Musfelt, Vada Musfelt, Sam Musfelt, Jacob Thompson, Tanya Moody, Jason Heuwinkel, Ciann Courtney, Bobbi Bond, Briana Henzel
 
The meeting was called to order at 7:05 p.m. by Libby Craig. Marian Pfeiler motioned to approve and Michelle Houston seconded the motion.
 
Band Dads: Jason Heuwinkel

• Thursday, 9/14, is the deadline to get the props done.
• We need to find out from Trey if will drive and, if so, to which competitions.
• There is a lot of equipment to load, so we need extra parent help.

 
Director’s Report: Jennifer Byrne

• The parade is on Saturday. The band room opens at 7:30 a.m. Students should wear full uniforms with hats and plumes. We need to make sure we have water for students at the beginning of the parade. Students can bring candy.
• On Friday, 9/29, we will have a Marching Band Cornhole Tourney and fajitas catered by Riley’s parents from 6-8 p.m. We need cornhole boards and bean bags the week of the 25th.
• Friday, 10/13, will be a late-night rehearsal because the stadium is booked on the 12th.
• We need to make sure volunteers are on the approved volunteer list.
• We could use some shade tents if families have any we could use or if they would like to buy and donate a tent.

 
Fundraising Report: Michelle Houston

• We made $106 in tips at Culver’s Night and will find out the actual amount we made later. Mums orders are due on Thursday, and pickup will be on 9/28 from 5-7 p.m. The Butter Braids sale will start on 10/13, and the mattress sale is in November. We are narrowing down themes for the Father-Daughter dance, so we will have some themes for students to vote on in the next month or so.

 
Secretary Report: Jill Clingan

• Please send Jill any information that you want communicated via Charms email.

 
Treasurer Report: Marian Pfeiler

• The bank balance is down to 45K because of equipment and props purchases. Band fees will help replenish that amount.
• We sold 150 programs on senior night and will order a little extra for homecoming. There are 13 ad invoices left to be paid.

 
Chuckwagon Report: Bobbi Bond and Susan McCamish

• We need donations for snacks and Gatorade. Hy-Vee is donating water.
• Parents volunteers can pay $20 for the marching band season to eat at the competitions.

Uniform Report: LeeAnne Thompson

• For Drummit at the Summit, students will wear yellow shirts, black shorts, and short black socks.
• LeeAnne gave Marian the number of pink gloves that need to be ordered.
• We need to add more bibbers because we do not have all the sizes we need. She is going to inventory the uniforms we have. We may be able to use general fund money, money from the father-daughter dance, or ask the school to buy them if they are expensive.
• We will start wind symphony fittings soon, and we need to order more shirts for wind symphony.

 
Color Guard Report: Kelsey Walker

• Next Tuesday, the color guard has a doubleheader of practices—they practice with the band until 4:45 and then practice again from 6-9 for the indoor show. Kelsey requested pizza to feed them in between practices.
• Kelsey knows a photographer willing to do action shots of the marching band and color guard during a Thursday night practice for $450. The band account could pay this fee, or students could pay to access the link to pictures. This would need director approval.
• K-State has a color guard camp over the summer. Kelsey is going to apply for grants for the eight juniors to go to this camp, but she would like to use the band’s 501C3 code for those funds to be delivered.
• Spirit wear sales raised $400, and Kelsey was hired by RayPec building and grounds to make tumblers. That $800 will help cover color guard expenses.

The meeting adjourned at 8:14.

​MINUTES OF THE BOARD OF THE RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY, AUGUST 8, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were Jennifer Byrne, Zach Shupe, Chris Thompson, LeeAnne Thompson, Jason Heuwinkel, Sarah Hahs, Libby Craig, Jeneva Craig, Marian Pfeiler, Michelle Houston, Crystal Courtney, Ciann Courtney, Seina Pfeiler, Anessa Pfeiler, Melissa Guyer, Abigail Guyer, Sam Musfelt, Tristan Musfelt, Damien Musfelt, Vada Musfelt, Kelsey Walker, Matt Clingan, Jill Clingan, Tanya Moody, Bobbi Bond, Chacqie Chandler, Michelle Durham
 
The meeting was called to order at 7:00 p.m. by Libby Craig

Band Dads: Jason Heuwinkel

• Don has been working on a prototype but has been buying out Lowe’s, and it would be helpful for dads to get parts from other stores. When the dads buy the parts, they can give their receipts to Marian, and she will reimburse them. They are planning a night to start building.
• A band dad has a Class A license, so if we need another backup, we have someone who can drive Shirley, and he has also a side-by-side with a 6-foot bed which can drive the trailer for Thursday nights, football games, and competitions. Don is going to haul Laverne. 

 
Director’s Report: Jennifer Byrne

• We are in week 4 of camp (color guard + percussion + two weeks of regular band camp). Marching band photos are on Friday in the stadium at 7:30 a.m.
• Kent Lineberry is the new percussion teacher.
• The Athletic Director Dr. Martin sent a picture asking about the band shed and noted that it’s unsightly and needs to be painted. 
• The superintendent has asked that the drumline play for convocation on Monday.
• Just a reminder that all volunteers need to be on the approved list. Parents should see band email for how to get a background check. 

 
Uniform Report: LeeAnne Thompson

• LeeAnne thanks everyone who helped with fittings. There are only six marchers left to fit, and they are going to be fitted on Thursday morning. 

 
 
Fundraising Update: Michelle Houston

• Spirit wear orders have been turned in and should be ready by the 21st. September 11 is going to be Culver’s night, and there will be a mums sale in September. We may have a Mojitos night later in November. 

 
Chuckwagon Report: Bobbi Bond

• When the band room opens back up, we can determine how much Gatorade and snacks we need to ask for. The Brewsters are doing pizzas for all football games. Two families are lined up to bring drinks, and we need two more. 

 
Treasurer’s Report: Marian Pfeiler

• The benevolent fund balance in almost 17K. The booster members unanimously voted to move 4K into the sound system fund (for two more wireless microphones and two more receivers) and 7K into the Gator fund.

 
Football Program Report

• We are using Cass Gazette for the printer this year We are spending $300 on the programs and have at least $1500 sold in ads so far. Senior ads will be accepted through the 15th. 

 
Color Guard Report: Kelsey Walker

• Costumes and props have either come in or will be in by the first football game. They have a good indoor show put together as well.

 
Meeting adjourned at 7:42 p.m. 
 
 

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY, JULY 11TH, 2023
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the high school commons area. Those in attendance were Jennifer Byrne, Sarah Haas, Seina Pfeiler, Marian Pfeiler, Melissa Guyer, Sam Musfelt, Tristan Musfelt, Vada Musfelt, Jill Clingan, Chris Thompson, LeeAnne Thompson, Jason Heuwinkel, Rachael Burr, Kendyll Gethers.
 
The meeting was called to order at 7:08 pm by Marian Pfeiler.
 
Marching Band Kickoff Update: Marian Pfeiler
The Marching Band Kickoff will be Thursday, 7/27 from 6:30-9:30 pm in the high school commons area. The color war items have been purchased. Michelle requested donations from QT. If that does not work out, we will do a shopping trip the weekend before, and what we don’t use at the kickoff event can be for chuckwagon. Ms. Gibson (Mrs. Byrne!) noted that we may have to use Shull for the kickoff event, but she is going to check. 
 
Business Report:
Motion to approve minutes for May 9th, 2023 booster meeting was made by
Melissa Guyer, seconded by Tristan Musfelt.
 
Director’s Report: Jennifer Byrne

• The athletic director has asked that we not allow points to be given toward lettering for donations.
• Percussion director position update: Several interviews were done through the end of May, but none of these applicants were offered the percussion position. If no teacher is found, the position will reopen for the spring semester, and middle school percussion will be taught by Mr. Jarrett and Mr. Shupe. However, Sarah Fortner, a student at UCM, is a strong percussionist who is going to help with percussion during band camp.
• Leadership Camp: Friday, July 21st (12-4 pm) and Saturday, July 22nd (8 am – 3 pm).
• Marching band photos are Tuesday, August 15th.

 
Color Guard Report: Melissa Guyer

• Color Guard Camp is July 17th-20th. The deposit for uniforms has been made, and we are just waiting on measurements.

 
Uniform Report: LeeAnne Thompson

• We need to know when to order wristbands and gloves, although we have enough to get started. It was decided that the drum majors did not need white gloves.
• We have 116 pairs of socks.
• We will fit the drumline and frontline during percussion camp on Tuesday, July 25th and Wednesday, July 26th from 7 am – 12 pm. We will fit the rest of the marching band the first week of band camp on Tuesday – Thursday, August 1st-3rd, from 7 am – 12 pm. We need volunteers to help on these dates.

 
Fundraising Report: Marian Pfeiler

• Michelle has a Culver’s Night planned on 9/11 from 5 – 8 pm.
• We will do our mums fundraiser in September with delivery at the end of September.
• We have spirit wear designs created with an online order form. We will hand these out at the Marching Band Kickoff event. 
• The mattress fundraiser, which we do in conjunction with RPSings, is on 11/11.
• Father-Daughter dance fundraiser is in February.
• Trash bag fundraiser will be in the spring.
• Other possibilities: something like Fan Angel, QT cards, a Mojitos night

 
Chuckwagon Report: Marian Pfeiler
Bobbi still plans being involved with chuckwagon. We need to make sure we are ready for the first game.
 
Treasurer Report: Marian Pfeiler

• Still wrapping up final report of the year, but we may have a profit of about $1,000.
• Marian cleared accounts of recent graduates (transferring money to a sibling, the benevolent fund, or sending a refund). Some have not yet responded.
• Fees have not yet been set up for the new year.
• Charms has been bought by CutTime. Once that is set up, Marian will send out emails to parents about how to set up those accounts.
• Gator fund: Money from the benevolent fund and Charms money can be transferred to go to the Gator account (17K). We will discuss in August the amount we can put in a Gator fund plus the cost of accessories and shed and if the Gator can be stored at the school.

 
Band Dad Report: Jason Heuwinkel

• Don is working on getting one of the props done, and then the band dads will start building them. They are measuring the props so that they can fit into Laverne.
• We are going to need someone with a truck to haul Laverne.
• Trey will drive and wants us to send him travel dates. Jeff Edmonson has said he will fill in as needed.

 
Next meeting: Tuesday, August 8th at 7:00 pm in the High School Commons
 
Motion adjourned at 7:59 p.m.