Ray-Pec Band Booster Minutes

October 2018

10/23/2018

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
October 9, 2018

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the HS Band room. Those in attendance were: Melissa Hogan, Gina Riegert, Trina Westhues, Diana Edgecomb, Kelli Hurley, Laurel Baumgardner, Fred Baumgardner, Faye Tait, Catie Howlett, Jennifer Story, Tricia Kelley, Dana Wilhite, Matt Forsbeck, Shannon Thornhill, John Wilson, Travis Houston, Dillon Jarrett, Libby Craig

The meeting was called to order by President Trina Westhues at 7:00pm.

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the September 11, 2018 meeting were reviewed. Motion to approve minutes -Dillon Jarrett, seconded Catie Howlett

Treasurer’s Report: Faye Tait and Diana Edgecomb

Bank statements in file

August balance not given.

Financial Assistance- 3 students have applied. Still working with Mr.Wilson on approval
Canopies and coolers were not charged to chuckwagon, falls under equipment budget
Motion to approve Treasurer’s report by Kelli and seconded by Melissa-approved

Committee Reports:

Color Guard-

making lots of adjustments

Fundraising -Kelli Hurley

We need a Chair
Trash bags- done, invoice paid
Mums-Dana Wilhite- 682 sold $6820 in student profit
Poinsettias- Melissa Hogan checking on this has not gotten response
Butterbraids- Delivery date will be October 23rd concert, Samples were well received
Culver’s Night- Howlett’s will check on setting up not scheduled yet
Spirit Wear- 2nd order done and distributed
Polar Express Night- December 8- 6-9pm. Asking for $500 budget. Motion to approve $500 budget by Trina, seconded by Melissa, approved. There will be Tuesday and Saturday workshops to prepare. Student fundraiser.
Father/Daughter Dance-Kelli Hurley

Theme- Boots and Bling-- Feb 2nd. facility usage approved for workdays and dance. Planning meeting will be December 1st

LulaRoe Fundraiser during October 23rd concert
Do we still want to do Car show for percussion/color guard fundraiser? Mr. Houston to come up with Spring dates.

Field Crew/Band Dads-Brent Riegert -Head Band Dad

no update

Uniforms – Jen Inman

new plumes needed
really could use new uniforms-10th year of usage--how do we begin this process?

Concert Wear- Lynette Grant

Not sure how it’s going

Chuckwagon – Tricia Kelley

Need to do something for Katie’s Catering
Canopies purchased and vinyl done by Kelli Hurley-equipment budget

Director’s Report:

Not sure how we want to do dinner at Odessa due to timing of performance and awards, it was decided that they would get a box meal on the bus
Trip to Nashville, possibly Dollywood. ~$750 per person. Going through World Strides instead of Gateway
Valhalla competition-scores really went up in finals-too bad that the competition was not able to be completed due to inclement weather. Kids really enjoyed meal at Lambert’s
Odessa competition- doing parade, indoor competitions and field competition
Park Hill-prelims, everyone makes finals
Concert October 23rd
8th graders to do pregame at October 19th game. They will be matched up with high school buddies. They will perform the National Anthem and fight song. Will be dismissed at 3rd quarter
We should load trailers after the October 12th and October 19th games for Saturday competitions.

New Business

Football programs need to be picked up this week. We really need to find someone or multiple people to take this over from Jennifer Scrivener. If we don’t do it, Athletic boosters would love to take it back and we may not get another chance with it.

Motions to adjourn by Trina, seconded by Melissa at 7:52pm
Next meeting November 13, 2018 at 7pm Band Room

Upcoming Events:
October 6          Valhalla Marching Festival
October 12                              Home Game versus Lee’s Summit
October 13          Park Hill Marching Festival
October 19                                     Home Game versus Lee’s Summit West
October 20        Odessa Marching Festival
October 23                     Concert, Symphonic, Wind Ensemble
November 3                               All-District Band tryouts Warrensburg High School

September 2018

9/30/2018

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
September 11, 2018

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the HS Band room. Those in attendance were: Melissa Hogan, Gina Riegert, Trina Westhues, Diana Edgecomb, Kelli Hurley, Laurel Baumgardner, Fred Baumgardner, Faye Tait, Catie Howlett, Christy Reichow, Jen Inman, Jennifer Story, Tamarah Pritchard, Heather Williams, Brent Riegert, Mrs. Fagan, John Wilson, Travis Houston, Dillon Jarrett, Libby Craig

The meeting was called to order by President Trina Westhues at 7:05pm.

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the August 14, 2018 meeting were reviewed. Motion to amend minutes to add Diana Edgecomb to the treasurer’s report by Faye Tait. Approved

Treasurer’s Report: Faye Tait and Diana Edgecomb

We currently have $39,539.95. $27,283.02 in student accounts (As of July 10, 2018)

August balance not given.

Financial Assistance- 3 students have applied. How do they get approved
.Concert Band fees- Not applied to student accounts yet. $30 per student. Diana motioned, Melissa seconded.
Sending out a reminder on how to get into Charms. Be sure to update phone number and email.
Nosecone for rocket- motion to purchase made by Kelli Hurley, seconded by Melissa Hogan- approved

Committee Reports:

Color Guard-

Change in leadership. Alyssa Clark stepped down for personal reasons. Jennifer Jungeblut has been hired.
Travis Houston will check on status of color guard costuming

Fundraising -Kelli Hurley

We need a Chair
Trash bags-Kelli Hurley chairing, 1510 rolls sold, $14,000 of that kids earned $5000. Invoice for $9,597 due to Frontier given to treasurers. There is a spreadsheet for student sales. Trash bags that haven’t been picked up yet are in the band room divided by student.
Mums-Dana Wilhite- 500+ sold. Pickup will be from 3-7pm on 9/20
Poinsettias- Melissa Hogan checking on this
Butterbraids- Delivery date will be October 23rd concert, Samples will be brought during class time on a Monday, Tuesday or Friday, 11:30am, 1pm, and 2pm
Chipotle Night- Christy- We earned $422.88

Culver’s Night- Howlett’s will check on setting up possibly in October
Spirit Wear- deadline for 2nd order is next Wednesday 9/19.
Polar Express Night- December 8- dinner- morning interferes with Lion’s Club. Need people to help. Santa, Polar Express, wear PJ’s. Have at the high school.
Father/Daughter Dance-Kelli Hurley

Theme- Boots and Bling--will talk to Sherry to make contact about work space prior to the event- Feb 2nd. Will need to contact Karen Moore and Ellen Wilfong for facility usage. Red runways in storage at middle school. Do we want to keep them? If so, must be moved out of middle school. Yes, we want them. Dillon Jarrett will make arrangements to get them.
Field Crew/Band Dads-Brent Riegert -Head Band Dad

Asked if we should purchase nosecone for rocket- noted earlier

Uniforms – Jen Inman

23 uniforms need adjusting- ½ are done
$3000 budget- $1400 for shoes, but those are paid by students, $300 for garment bags for color guard, 1 drum major jacket, senior cords, gloves (black and pink), garment bags for long dresses and also short garment bags, wristbands (black/white/pink)
Thursday night- poncho folding party

Concert Wear- Lynette Grant

Will measure during the school day. Will need help to alter before Oct. concert

Chuckwagon – Tricia Kelley

BBQ was a success
kids happy with snacks and fruit before game
canopies need to be replaced
Motion was made by Kelli Hurley to purchase the amount of canopies that $500 will buy. Melissa Hogan seconded

Director’s Report:

Marching Band going well. Sarah doing choreography
Show shirts should be in this week
This Friday-Parade during school, game, trying to do part of show during halftime,
Due to Sullivan competition being 4 ½ hours away, decision was made to change to Sedalia competition.
Band would need to be in Sedalia by 7am, Would it be possible to do a second overnight? Friday night leave after halftime. $92 per room includes breakfast
Valhalla competition- Saturday overnight then Lambert’s on way home.
Motion was made by Jen Inman and seconded by Melissa Hogan for 2 overnights. If possible, use chuckwagon money for Lambert’s-otherwise $15 per person,
Drummit at the Summit this Saturday. Meet at school at 12:30, perform at 3pm. Kids can get signed out after equipment is loaded. Cost is $7 adult, $5 for students
Info for Raymore Parade and Blue Springs South competition is on a handout that can be picked up after the meeting.
Possible Trip to Nashville April 5-8. Band and Choir. Approximate cost $800. Still working on approval.

New Business

Gina will be getting aprons and lanyards for football games

Motions to adjourn by Trina, seconded by Diana at 8:20pm
Next meeting October 9, 2018 at 7pm Band Room

Upcoming Events:

September 14                 Homecoming vs Belton
September 15                             Drummit’ at the Summit’
September 22                      Raymore Parade and Blue Springs South Championships
September 28                             Home Game versus Blue Springs
September 29         Smith-Cotton Marching Festival-Sedalia MO
October 6          Valhalla Marching Festival
October 12                              Home Game versus Lee’s Summit
October 13          Park Hill Marching Festival
October 19                                     Home Game versus Lee’s Summit West
October 20        Odessa Marching Festival
October 23                     Concert, Symphonic, Wind Ensemble
November 3                               All-District Band tryouts Warrensburg High School

August 2018

8/28/2018

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
August 14, 2018

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the HS Band room. Those in attendance were: Melissa Hogan, Gina Riegert, Trina Westhues, Diana Edgecomb, Arla Beneke, Tricia Kelley, Kelli Hurley, Laurel Baumgardner, Fred Baumgardner, Shannon Thornhill, Faye Tait, Lisa Paszkiewicz, Catie Howlett, Aaron Howlett, Christy Reichow, Mary Hall, Linda Cutler, Jen Inman

The meeting was called to order by President Trina Westhues at 7:00pm.

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the July 10, 2018 meeting were reviewed. Motion to approve Melissa Hogan, seconded by Kelli Hurley

Treasurer’s Report: Faye Tait

We currently have $39,539.95. $27,283.02 in student accounts (As of July 10, 2018)

Checks were written for trailer and uniform items. Questions about who is supposed to be paying for what- also whether or not seniors should buy t-shirts. Discussion about how all students were asked when sized for uniforms if they needed a shirt or hoodie and charges would be made accordingly. Students who have them don’t need to order them. Fees for concert class were reviewed-making sure there were no double charges. Please get on Charms to double check student accounts as there is a glitch and some may be messed up. Freshman accounts are ok. Fees will be collected at BBQ. A handout will be made to give to parents regarding how to access Charms. Treasurers have printout of account balances before the glitch to reference.

Committee Reports:

Color Guard-

Money allocated- is that just for Fall guard or does it cover Winter Guard? Will need to ask Mr. Wilson
They are doing well with show, but have some parts to rewrite

Fundraising -Kelli Hurley

We need a Chair
Trash bags-Kelli Hurley chairing, Tricia Kelley helping- will review with parents at bbq
Football programs-Jennifer Scrivener-need help selling at games. will check on final date for selling ads.
Mums-Dana Wilhite- will have order forms at bbq with info. No terra cotta pots this year, will be black pots. Sell through Sept 7th - arrive Sept 20
Poinsettias- Melissa Hogan checking on this
Butterbraids- do we want samples? Will do last week of October- will try for samples on a Thursday night so kids can try samples.
Chipotle Night- September 10th- 33% of proceeds to band. Will share at BBQ
Century Resources- Will try to do closer to the holidays or for Valentine’s Day, Super Bowl Snacks? Will need to check on turn around time is for proceeds.
Culver’s Night- Howlett’s will check on setting up possibly in October
Spirit Wear- deadline is August 24th. Will do another order in September. Question about selling show shirts- will have to ask Wilson.
Polar Express Night- December 8- dinner- morning interferes with Lion’s Club. Need people to help. Santa, Polar Express, wear PJ’s. Have at the high school.
Father/Daughter Dance-Kelli Hurley

Theme- Boots and Bling--will talk to Sherry to make contact about work space prior to the event- Feb 2nd

Field Crew/Band Dads-Brent Riegert -Head Band Dad

Meeting Tuesdays/Thursdays at 6pm to build.
Have the design and building it currently.
Will need help on the field to move for competitions. Scrims, platform, rocket. Need to make sure we can get everything done within the timeframe.
15 people needed at games/competitions

Uniforms – Jen Inman

Everyone fitted- still need to complete alterations
Had to order Senior Cords and Drum Major Jacket
Ordered Drumline wristbands from Amazon
Still need to order more garment bags
Need Band Dads to modify closets for hanging uniforms.
Closets upstairs have the ability to lock-would like to lock with padlocks to secure items. Not budgeted for-can get locks for approximately $30 for 10 locks
Will have spreadsheet at the BBQ for parents to double check shirt/shoe sizes
Will complete garment bags for Drum Majors

Concert Wear- Jen Inman

Will measure during the school day. Will need help to alter before Oct. concert

Chuckwagon – Tricia Kelley

BBQ- sections will bring different items
Please let Tricia know of special diet concerns. Please help set up at the BBQ if you can. BBQ will be held at football field. In case of rain, commons. Arrive at 3 to help set up. Restrooms will need to be unlocked-contact custodians. Will need coolers for drinks and water jugs--what is available? Tables are in Shirley along with tents. Will need to set up grill. Need chips/desserts/drinks in individual packages-will send reminder email to parents. Plates and other items will be picked up Friday morning. Will need help with adding cheese and assembling burgers.
Mr. Houston has key to the locker room for ice for BBQ.
Offer from Katy’s catering for $4.00 a meal-salad, entree, bread. Offer is only for band or sports teams.
Clif Bar donations received
Power Chews received
Senior Night- Need list of Seniors-Price Chopper has been contacted
Water Bottles for Marching Band Members-ordering 125 at $6.50, Will have printing on them “Property of “

Director’s Report: Mr. Houston and Mr. Wilson busy will talk on Friday

Still no trip info- Orlando?

New Business
Senior Night- need announcer- will need to help get everyone through, Need to order medals. Victor Carr for pictures. Flower Pots to walk through from Creekside. Have script available to modify for this year. Will need to announce at BBQ about needing parents to practice Thursday night before.

Old Business

Can we get a photographer or parent to take pictures all season for the video. Will announce at BBQ. May be have a way for everyone to upload?
Shutterfly account already setup for pictures to be uploaded. Will look into # or way to collect photos
Used Marching Shoe sale on Friday

Motions to adjourn by Trina, seconded by Jen at 8:18pm

Next meeting September 11, 2018 at 7pm Band Room

Upcoming Events:

July 23-27                             Drum Line and Color Guard Camps
August 1-3; 6-7                        Marching Practice; daytime
August 8-10; 13-14                       Marching Practice; evening
August 15                                              After school practice - School starts
August 16                         Thursday night practice begins
August 17                                              After school practice/Family BBQ
September 7                           Senior Night versus Rockhurst
September 14                 Homecoming vs Belton
September 15                             Drummit’ at the Summit’
September 22                      Raymore Parade and Blue Springs South Championships
September 28                             Home Game versus Blue Springs
September 29         Sullivan Missouri Marching Festival
October 6          Valhalla Marching Festival
October 12                              Home Game versus Lee’s Summit
October 13          Park Hill Marching Festival
October 19                                     Home Game versus Lee’s Summit West
October 20        Odessa Marching Festival
October 22-26                     Concert, Symphonic, Wind Ensemble
November 3                               All-District Band tryouts Warrensburg High School

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