Ray-Pec Band Booster Minutes

April 2023

4/30/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – APRIL 11th, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Bobbi Bond, Marian Pfeiler, Michelle Helzer, Lisa Sorge, Melissa Adams, Melissa Guyer Jill Clingan, Matt Clingan, Jennifer Scrivener, Kelsey Walker - Call in
The meeting was called to order at 7:13pm by Libby Craig with a celebration prior at 7pm for Jennifer Gibson’s engagement!
Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:.
Motion to approve minutes for March 14th, 2023 booster meeting was made by
Lisa Sorge, seconded by Melissa Adams
Directors Report: Jennifer Gibson

High School Band Auditions are April 13th from 3:30-5:30pm
April 19th, Band Service Hour Day - Lots to be repaired in Band Room
April 24th Marching Band and Color Guard meeting at 6pm Media Center and Color Guard measurements might be at this time. Band Fees will be released
Saturday, April 29th is State Competitions
Percussion Practice starts- July 25th- Color Guard starts the week before

Full Marching Band starting, Monday, July 31st - August 11th. Please Note
Friday, September 1st, Home Game - Senior Night

May 8th Band Concert at 6pm
May 10th Percussion Concert
May 22nd Band awards & Senior recognitions
Marching Band Show soon to be released as Mr. Shupe is working on a video. Will be over 100 students in this show. Will need Band Dads for good props!

Jazz Band Director: Zach Shupe

Need to purchase drawers for expensive equipment - under $1000 - by June
Working on getting a small trailer donated and will need paperwork for donation

President Report: Libby Craig

No Report

Uniform Report: Lisa Sorge

Moving Everything to Shull
April 27th, breaking down uniform bags after school
More Bibbers have been returned

Color Guard: Melissa Guyer - Kelsey Walker - call in

April 13th - New Members Clinic
April 20th - Tuesday - Thursday - Fall Tryout Night 6-9pm
June, Kelsey will be hosting a Beginner’s Clinic with other schools to raise money and would like to use EventBrite to process money with Treasurer, Marian Pfeiler

Fundraising Committee: Bobbi Bond

Trash bags kick off -April 24th at Marching Band meeting, Pick up will be May 16th
Cleaned the coolers and still need to clean the shed
Bobbi Bond has a cookie truck and an idea to sell cookies at games with $1.00 per cookie going to Band Boosters

Programs: Jennifer Scrivener - Voted and working with Cass Gazette, Paul O`Brien since last season programs were overpriced. Last year $7.52 per book. This year, $3.69 per book. First book will be $10.00 per page setup. 300 books, first game, $5.42 each. 200 books per game for remaining games will be $3.69 each. Last year's profit was $1300.
Chuckwagon: Bobbi Bond
No report
Treasurer Report: Marian Pfeiler

Fireworks Stand - Stan Bloom - Will not be participating this year
Balance Checking/Savings combined $62,900
All numbers to Fundraising complete

Band Dads: No Report

New Business: May 23rd - The band room needs to relocate to Shull as construction will begin shortly. When the new school year begins, the Band Room will reopen.

Motion to adjourn at 8:43pm by Libby Craig, seconded by Lisa Sorge

Next Meeting: 7:00pm Tuesday, May 9th, 2023

March 2023

3/31/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – March 14th, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Bobbi Bond, Marian Pfeiler, Michelle Helzer, Kurt Sorge, Lisa Sorge, Melissa Adams, Jill Clingan, LeeAnn Thompson, Chris Thompson, Chacqie Chandler, Jason Heuwinkel
The meeting was called to order at 7:18pm by Libby Craig after Prop RP1 Presentation

Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:.
Motion to approve minutes for February 21, 2023 booster meeting was made by
Jennifer Gibson, seconded by Kurt & Lisa Sorge
Directors Report: Jennifer Gibson

March 25th, Districts Solo/Ensemble Festival-Grain Valley HS All Day 45 events
All in Band Trip- October 2024 going to Universal Parks in Orlando -watch sound design and creating sounds - Virtual meeting is Monday March 20th at 7pm, will need chaperones- will not include color guard unless musician
High School Band Auditions will be a week after Spring Break

Zach Shupe -Jazz Band Director

Jazz Band had a great Season - lots of praise - Pitts State waiting on scores Concert following was cool, students met Wycliffe Gordon, American Trombonist
After districts, planning to tour nursing homes to keep up on Jazz, to stay fresh and get something on the charts
Trying to plan a Summer Jazz Camp - bring in talent to teach Jazz, will need RayPec High School volunteers but might need to reach out to other schools - event geared to build Middle School Jazz interest -Ideas still being discussed

President Report: Libby Craig

No Report

Uniform Report: LeeAnne Thompson

Moving cleaning uniforms to last week of April
13 Bibbers and 8 pairs of shoes still remain to be returned

Color Guard: Jennifer Gibson

Showcase is this Thursday in the Dome at 7;30pm
Tryouts are posted
Closet needs adult help cleaning and shed needs to be cleaned too
Service hours are coming after districts

Fundraising Committee: Bobbi Bond

The Father/Daughter Dance is complete. Just need service hours for donations
Trash bags moved to Spring and kick off April 24th with Marching Band meeting

Chuckwagon: Bobbi Bond

Shed needs to be organized and might need a new grill

Treasurer Report: Marian Pfeiler

From Father /Daughter 454 Hours worked at $20.00 hour per student, still not applied until all approved. $9000 given to students Total amount given to Band Booster will be announced at the next meeting. Set work schedules ahead of time, need a tier for profit, Thresholds upfront, voted on for next year, maybe use sign up genius
Balance Checking $56,000, Savings $4700
Looked at Blue Springs form of payment - Online per family for student to pay in future
Will charge school account if bibbers are not returned
Request to pay band fees through charms current was $20.00 for tux shirt & cleaning

Band Dads: Jason Heuwinkel

Trey is doing well.

Motion to adjourn at 8:18pm by Libby Craig, seconded by Marian Pfeiler

Next Meeting: 7:00pm Tuesday, April 11th, 2023

February 2023

2/21/2023

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
TUESDAY – FEBRUARY 21, 2023

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Jennifer Gibson, Zach Shupe, Libby Craig, Jenna Craig, Jonah Craig, Mika Craig, Bobbi Bond, Marian Pfeiler, Seina Pfeiler, Michelle Helzer,
Bo Helzer, Chacque Chandler, Lisa Sorge, Melissa Guyer, Jason Heuwinkel, Jill Clingan, Debra Stanley, Kelsey Walker- Call in
The meeting was called to order at 7:05pm by Libby Craig

Meeting Expectations and Bylaws Objectives:

Assist the RP Band programs and directors
Promote enthusiasm and commitment to band among students, parents, school board, and communities

Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Report:
There was no meeting in January 2023 due to working on Father/Daughter Dance. Meeting was scheduled for Thursday, February 16th, but moved and approved by board for Tuesday, February 21st, 2023.
Motion to approve minutes for December 2022 booster meeting was made by Jennifer Gibson, seconded by Lisa Sorge
Directors Report: Jennifer Gibson

February 24th, Jazz Showcase 7pm at RPHS
February 25th, Jazz to UMC
February 27th, Band Concert 6:30pm at RPHS
March 3rd, Pitt State Jazz Band Festival All Day
March 7th, Pre Solo/Small Ensemble Festival
March 25th, Districts Solo/Small Ensemble Festival-Grain Valley HS - All Day
Father/Daughter Event UNREAL!!!
Marching Band Show will be announced in March, Last week in July -Percussion Rehearsal - Band Practice/Camp will begin Monday, July 31st which means the Parent Picnic will be Thursday, July 27th, 2023
Band Trip for October 27th-31st, 2024 is in approval process, 7th -10th graders will be eligible to go and will include Band and Orchestra members
MS. GIBSON WILL NOT BE AVAILABLE THROUGH JUNE 2023!!!!

President Report: Libby Craig

No Report

Uniform Report: Lisa Sorge

There are concerns about bibbers not being returned from the trip.
Everything will go to the cleaners 3 weeks before school is out - students can help
All Seniors and if you are not returning to band in the Fall, you can donate your black marching shoes for others to wear. Shoes must be in good condition.

Color Guard: Kelsey Walker

There are still 3 contests and 1 Championship left to do, then season will be over
So thankful for letting Color Guard take part in Father/Daughter Event

Fundraising Committee: Bobbi Bond

Still finishing up and the Father/Daughter as it was a huge success.
Kids will be getting funds in their accounts.
Trash bags will be after the trip announcement
Emailed today similar to Fan Angels but different

Chuckwagon: Bobbi Bond

Snacks from Father/Daughter will be sold at a concession stand at the Jazz Event

Treasurer Report: Marian Pfeiler

Presales $12,000 then another Presales $ 4,000 Feb 9th-11th when had to reopen Check in Saturday Night $2,300 Souvenirs $900 Concession $400
Discussed that $20.00 an hour will go into students accounts that worked
Gift Cards, Blanket & Chocolates will be used at end of the year banquet
Marian upgraded Band Boosters Sam’s Annual Membership for “Cash Back”
2 Year Limit on Treasurer is coming up this year, Marian mentioned to change the ByLaws soon, as she has a fifth grader and can do this another 7 years
Lisa Sorge mentioned there needs to be a “minion” with Marian to follow and understand what all is happening with the Treasurer.
President Libby Craig asked for a list of expenses for next year Father/Daughter and a List of names from when checking in
Bank Account: $56,000 and Savings $4700

Band Dads: Jason Heuwinkel

Will Trey be driving next year? Need a back up?

New Business:
Tuesday, March 14th, Dr. Voelker will talk at 7:00pm on the tax Levy Transfer benefits/ teachers pay. Please plan to attend this meeting. Band Booster Meeting will be at 6:00pm HS Band Room

Motion to adjourn at 8:05pm by Libby Craig, seconded by Marian Pfeiler

Next Meeting: HS Band Room: 6:00pm Tuesday, March 14th, 2023

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