Ray-Pec Band Booster Minutes

April 2022

4/23/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
April 12,2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Libby Craig, Jennifer Story, Graham Deckard, Marian Pfeiler, Lisa Sorge, Bobbi Bond, Jonah Craig, Jenna Craig, Eden Craig, Jacob Thompson, Chris Thompson, Leann Thompson, Michelle Helzer, Melissa Guyer. Jason Heuwinkel, Tristan Busfield, Dave Busfield
The meeting was called to order by Jennifer Story at 7:02pm.

Introductions
Meeting Expectations and Bylaws Objectives :
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve minutes from March booster meeting made by Jennifer Story, seconded by Lisa Sorge

Director Report: Graham Deckard-Jennifer Gibson at support Staff Recognition Dinner since she nominated Dinah Covey.

Large Group Ensemble is 3/24 at Pleasant Hill High School. Wind Symphony and Symphonic Band both got Exemplary Ratings. Concert Band unable to perform due to too many members not available due to Spring Break plans. Medals will be awarded at Band Awards on 5/24
4/29-Exemplary rated students go to Mizzou for State Solos and Ensembles. Can Band Boosters help with providing breakfast? 26 students plus 4 adults. Bobbi has it on her calendar, Students will also receive $15 each for lunch/dinner from the district. Performance times have not been released from MSHSAA yet. Probably leaving around 5am.
5/9- Final Band Concert 6pm Concert band, Jazz 2, Symphonic Band, Jazz 1, Wind Symphony. We will need band parents to help with resets. SIgn up Genius should be coming out soon.
5/24- Band Awards Banquet- all students and families invited to attend. Cake/Punch provided by Boosters? 100 plus kids will receive medals plus parents/families= 250-300 people estimate. Theater has been reserved for this event.
Marching Band Fees- Fall of 2020 and 2021-if not paid- put on a waiting list. Fees must be paid by 4/30 in order to be eligible to be part of the drill. Drill has to be ordered 5/2. Families will be contacted to make them aware of the benevolence program.
2022/23 Marching Band fees- New Member $360 Returning Members $305. If they need/want new shoes ($30) or Hoodie/T-Shirt ($25) they can purchase them. Other itemized fees include: Black Crew Socks-$15, Glove $5, Uniform Cleaning $15, Chuckwagon $100, Trailer/Semi maintenance $50, Show Props $30, Rehearsal Techs $70, Ultimate Drill Book Subscription $20. Color Guard fees are TBD.
Kelsey Walker has been hired as the Fall Color Guard instructor. She made a good 1st impression at her interview. She has been the current Winter Guard coach.

Treasurer Report: Marian

Account totals-$53,000 in Checking/Savings
Gateway has sent check for 2 refunds for Hawaii trip,
Received some requests to pay Gateway from band accounts

Uniforms: Lisa Sorge

We have started breaking down bags. Cleaners need a 2 week lead time and only pick up on Wednesdays from 9-11. The goal is to get them back while kids are still here to help. They will invoice us. Plan is to have Juniors/Sophomores, and Freshman returning marchers to rebuild their bags when the uniforms are returned.
Lisa has someone in mind to head up uniforms next year, but not sure if it will pan out.

Fundraising Committee-Mindy Muller unable to attend- presented by Jennifer Story

Donation Fundraiser- Band Angel- they take 10%, we get 90%. Everyone has their own profiles, so donations can go to student accounts. There is a 2 week timeline. Best approach is to make a fun video with the kids in it. Due to timing, will try to have the band directors put together a video. Plan to kickoff around 4/21 or 4/22 ending 5/5 or ⅚.

Color Guard-

New coach hired for Fall Guard

Band Dads: Jason Heuwinkel

No updates
Directors would like for the band dads to look into purchasing a gator new or used to help with pulling the flatbed trailer at competitions and football games. Marian was asked to come up with a budget.

Chuckwagon:

Need budget for providing breakfast for State Solos/Ensembles
Cake/Punch for Band Awards
Senior Gift- Jen Story working on this.

New Business.

Parent survey for committee positions for next year needs to be sent out ASAP.
Need to figure out payment plan for Band Fees.
Can we put out an interest survey for Band boosters in the Program for Middle School concerts which are planned for May 17 and May 19?

Motion to adjourn at 7:58pm by Jennifer Story seconded by Lisa Sorge
Next meeting May 10, 2022

March 2022

3/31/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
March 15, 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room. Those in attendance were: Libby Craig, Jennifer Story, Jennifer Gibson, Marian Pfeiler, Lisa Sorge, Mindy Muller, Bobbi Bond,Jonah Craig, Chris Thompson, Leann Thompson, Bo Helzer, Michele Helzer, Melissa Guyer.
The meeting was called to order by Jennifer Story at 7:01pm. Seconded by Mindy Muller

Introductions
Meeting Expectations and Bylaws Objectives :
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve minutes from January booster meeting made by Lisa Sorge, seconded by Jennifer Story
No meeting was held in February 2022

Director Report: Jennifer Gibson

Solo and small ensembles: 17 groups got outstanding ratings= 32 students, 14 groups got Exemplary ratings=26 students.

Exemplary rated students go to Mizzou on April 29th for State Solos and Ensembles. This is an all day event. Parents are encouraged to come watch their students.

Large Group Ensemble is 3/24 at Pleasant Hill High School. Times have been sent out in an email.
Hawaii Update-Covid restrictions have been lifted. There will be 6 evening rehearsals starting after the Marching season. There is a certain list of music that has to be played. We will work on this in class, too.
High School Band Auditions will be 3/31 starting at 4:30pm. Students already have the music. It is also the music for 2022/23 All District Band Auditions. There will be 6-7 people coming to judge. Ms. Gibson asked for the Boosters to pay $80 each. Jennifer Story made the motion, Lisa Sorge seconded. Motion approved by all in attendance.
Marching Band Fees- Fall of 2020 and 2021-if not paid- put on a waiting list. Fees must be paid by 4/30 in order to be eligible to be part of the drill. Drill has to be ordered 5/2. Families will be contacted to make them aware of the benevolence program.
2022/23 Marching Band fees are being put together now-trying to make it cheaper. May try to come up with a payment plan. Will have this decided by the April 12 meeting.
May 9- Concert
May 24- Band Awards
Fall 2022- only 4 competitions due to Hawaii trip.: Blue Springs South, Lee's Summit North, Harrisonvile, Odessa, Raymore Parade. Also 5 home Football games.
Summer Marching Band- Color Guard is finding a new coach. Their camps will most likely be the last 2 weeks of July, Percussion begins July 25-29- probably 7-2, Full band begins 8/1-5 and possibly 8/8-12 depending on teacher work days,
Marching Band rehearsals- starting 8/22- Mondays- Brass, Woodwinds and Color Guard only, Tuesdays- Percussion only, Wednesdays- Full Group, Thursday evenings-full group, Fridays off unless there is a game. Mondays that are non attendance days would still have rehearsals.
May 7th- 5K Walk for Health in Belton. We have been asked to play.
Mattress Sale date has been set for 12/10/22 in the Big Gym at RPHS-all day event, Will need to set up shifts for adults.
Fundraiser-would like to have one before the end of the school year.

Treasurer Report: Marian

Account totals-not available at the time of the meeting
Invoices- Sound System $4,000 has been paid
Fall Programs- Still have some ads that need to be paid- need to make a plan for next year.
Gateway has sent check for 2 refunds for Hawaii trip,
Mattress Sale-need to update student accounts
P.O. Box has been paid
Website domain fees have been paid

Uniforms: Lisa Sorge

After Spring Break-would like to break the marching band bags down and send them to cleaners, so they can be back while students are still here. Would like to reset bags for the returning marchers,
We need to find a new uniform chair- Lisa is stepping down due to upcoming surgery,
Need to replace pink gloves
Socks-do we incorporate them into band fees?

Fundraising Committee-Mindy Muller

We need to find something for the end of the year- will be presented in April. Suggestions: Donut cards/Sonic cards, Candy bars, Butterbraids or something else that they sell, Carwash?.

Color Guard-

no update

Band Dads:

No updates
Mr. Stanley is excited about getting the backdrop pictures

Chuckwagon:

Victoria has changed jobs and has asked Bobbi Bond to take over for the rest of the year, She has agreed and Boosters approved.
Ms. Gibson would like something for breakfast for the kids going to State solos/ensembles.
For Marching Season- can we do other drinks along with water?

New Business.

Do we need to have a trip committee- Ms. Gibson will ask Mr. Jarrett
Need to come up with a Nominating Committee for next years officers- Appointed- Marian Pfeiler, Michele Helzer, and Bobbi Bond
Officers needed- President, Vice President, Secretary, Treasurer (Marian willing to continue)
We need a new band shed that we could park a Gator in. We also need a Gator.

Motion to adjourn by seconded by Lisa Sorge seconded by Jennifer Story
Next meeting April 12, 2022

January 2022

1/31/2022

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
January 11. 2022

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually. Those in attendance were: Libby Craig, Jennifer Story, Jennifer Gibson, Marian Pfeiler, Jason Heuwinkel, Zach Reque, Lisa Sorge, Mindy Muller, Bobbi Bond, Jill Clingan, Samantha Musfelt, Rebekah Robinson, Jessica LaRue
The meeting was called to order by Jennifer Story at 7:05pm

Introductions
Meeting Expectations and Bylaws Objectives :
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

Motion to approve minutes from September booster meeting made by Jennifer Story
No meetings were held in October, November or December

Director Report: Jennifer Gibson

All District Bands were successful. 38 students made it, 30 attended due to Covid and illness. 30 hours of rehearsal and a concert. Thanks to Bobbi Bond and the boosters for snacks and breakfast.
All District Orchestra- 6 students invited from brass and percussion. Due to the forecast it could be canceled. Mrs. Resler is taking them. Saturday only. Being held in Sedalia.
Hawaii Update-don’t know much. If you signed up, but haven’t paid anything, you were put on a waiting list. Last day to sign up is about a month before. Last day for full refund is July 1, 2022. If we feel like we have to cancel, we will do that by the last day of school.
Solo and small ensemble season- we are in the middle of that now. Mostly kids in Symphonic Band and Wind Symphony are participating in a solo or small ensemble. Ms. Gibson is accompanying most solos-need to set up rehearsal times in the next 2 weeks. Ensembles need to set up rehearsals with Mr. Jarrett or Mr. Deckard. Performance day i March 5 in Grain Valley.
Eligibility-only can have one F on semester report card. Ms. Gibson is working on getting tutoring set up to help kids get their grades up.
Large Group Ensemble is 3/24 at Pleasant Hill High School. Yes, this is during Spring Break. Students need to tell Ms. Gibson now if they are going to be unable to attend. We will need help from Chuckwagon for this event.
Fall 2022- only 4 competitions due to Hawaii trip.

Treasurer Report: Marian

Account totals-~$51,000
Fees set up in Charms ~$3,800 still owed- ~$3000 for current students and $700 from last year.
Possible check in the mailbox in bandroom. Some kids are having trouble with Charms.
Invoices- Sound System $4,000, Semi ~$400. Bobbi to turn in invoices for District weekend
Fall Programs- 7 vendors have still not paid $800–We shouldn’t place ads without payment.
Mindy has a couple of checks to turn in.
There should be a couple of refunds for Hawaii trip coming in
Mr. Walker is working on a grant to help with Hawaii-needs 501C paperwork to continue.

Fundraising Committee-Mindy Muller

Father Daughter Dance- postponed until at least April. May move it to the Fall or cancel due to Covid concerns. Do we try to do it outside? Beach Blast? Discussion tabled until next booster meeting.
Mattress Sale- next one in the Fall. Ms. Gibson asked if the Boosters can take over the sale and planning it. Someone just needs to be at the school the day of the event. People can take shifts. Last sale- 22 mattresses sold.

Color Guard-

no update

Band Dads: Jason Heuwinkel

No updates

New Business.

Mr. Matt Stanley has asked about purchasing a couple of the pictures from the backfield of Radioactive set. He wants to send them to a member of the military. Jennifer Story made a motion to donate 2 posters to Matt Stanley. This was seconded and approved,

Motion to adjourn by Jennifer Story 7:44pm seconded by Lisa Sorge
Next meeting February 8, 2022

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