​MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
September 8, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually, those in
attendance were: Nina Hunter, Jennifer Gibson, Joyce Noah, Catie Howlett, Libby Craig,
Jennifer Story, Tara Spencer, Gina Riegert, Carey DeForest, Laurel Baumgardner, Dillon
Jarrett, Sandy Sloan, Cat Campbell, Lisa Sorge.

The meeting was called to order by our President, Catie Howlett at 6:00pm
Minutes were sent to the Board, but were not posted. Dillon Jarrett will help Joyce Noah get
set up with Weebly to have minutes posted.

Band Director: Jennifer Gibson
Practice was cancelled today (darn weather app)
Game went really well, drop off time will need to be adjusted, Mr Deckard will speak with
Mr. Hipple. Staff and Kids were awesome!
Next home game is Homecoming, no pre-game, just half time performance
For home games only seniors will receive tickets for parents to watch game/performance
The Thursday before the last home game will be the BIG performance (10/22). Glow
Show Night - the marching band will perform for all the parents who want to attend.
We have been through 3 weeks of in school band “Under the Big Top” Filters have been
ordered for all band students.
Band Concert will be held on Oct. 12th at the Amphitheater in Raymore “Spooky Theme”
After school rehearsals will be posted in Canvas, so that all students can practice together.
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Treasurer: Tara Spencer & Cat Campbell
Band Fee has been changed from $30.00 to $20.00 and will be due by November 2nd
Reconcile 21 students from the 2019-2020 school year who owed $30.00 - 15 are no
longer band members and 6 we will still try to collect from. Joyce Noah made a motion to use
the Benevolent Fund to wipe out accounts of the 15 students who are no longer in band from
the 19-20 school year, seconded and carried.
Student email & statements went out - some are not matching up with charms. Tara &
Cat will work on this.

Fundraising: Jennifer Story
Spirit Wear - Monkey Printing
Mums - Orders due back on 9/14, Pick-Up will be 9/24. Jennifer will need help with drop
off at the church on the 24th
Trash Bags - Orders are due back on 9/14

Programs: Gina Riegert
Back cover, Inside back cover, 2 page spread, getting senior ads, Need help calling,
Marching Band advertising. Hope to sell at the last home game.

Band Dads:
4 Volunteers at each game, Drum Major podiums need to be out.

Chuck Wagon: Laurel Baumgardner
Hy-Vee cookies for seniors were GREAT! Set up went great. Suggestion that members
enter through the double doors and exit through single door.

Uniforms: Lisa
Kids looks awesome! Lots of nice comments from band members about the room and no
grumbles!!!

New Business: None

Announcements:
Next home game will be 9/18
Next booster club meeting will be 10/13

A motion was made by Tara Spencer to adjourn the meeting, seconded and carried at 6:35pm
Joyce Noah, Secretary

 MINUTES OF THE BOARD OF THE 
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
June 9, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually and was recorded. Those in attendance were: Libby Craig, Lisa Sorge, Kurt Sorge Laurel Baumgardner, Catie Howlett, Aaron Howlett, Tara Spencer, Jennifer Story, Jennifer Gibson, Dillon Jarrett,Nina Hunter, Joyce Noah, Jennifer Jungeblut, Fred Baumgardner, Graham Deckard, Zach Shupe, Brent Riegert, Tami Halford, Melissa Adams, Nancy Hoye

The meeting was called to order by Catie at 6:00pm

• Introductions
  
• Meeting Expectations and Bylaws Objectives:
  
  • Assist the RP Band program and directors
    
  • Promote enthusiasm and commitment to band among students, parents, school board and communities
    
• Support instrumental music education throughout the district
  
• To raise funds to finance or partially finance activities related to music education
  

Business Reports:  

• The minutes from the May 12, 2020  meeting were reviewed. Motion to approve minutes by Lisa Sorge, Kurt seconded . No discussion.
  

Treasurer  Report: Tara

• Charms issues- working on student balances. New statements being sent out Friday.
  
• Where do overages go for graduating Seniors- check bylaws
  
• $10,000 in fees still need to be collected. Freshman~$4600, Sophomore~$2600, Junior~$1300, Senior~$1500   ~180 total band kids, 120 marchers
  
• Should band class fees go through school accounting?
  
• Are there any other software options? Tara has found some simple accounting templates for a 1-time fee of $160. Charms renewal is up next month.
  
• Simple Planning Templates $159.00 1 time fee to help with the actual accounting, due to Charms issues we got an $87 discount on Charms renewal. Catie made motion to purchase templates, Lisa seconded, passed with no objections
  
• Benevolent Fund $4239.00, Student Accounts ~$21,000
  
• We need budget submissions for the 2020-21 school year
  

Committee Reports: each officer will now have a subcommittee to increase communication.
Color Guard- Jennifer Jungeblut

• Tryouts- 11 people tried out, all made it
  
• Cost expectations for guard are ~$389-$484- they will be contributing to band fees this year
  
• Color Guard can participate in band fundraisers
  
• Costumes have been decided
  

 Fundraising -Jennifer

• Trash bags and Mums in the fall
  
• Football Programs-4 people haven’t paid for ads from 2019-20 program ~$550- still need someone to help Jennifer Scrivener
  
• Flavored ice at band camp
  
• ? Selling ads on Shirley
  
• ? Restaurant nights
  

Field Crew/Band Dads-Brent Riegert-Head Band Dad- Catie

• Need to get volunteers
  
• VInyls need to get ordered
  
• Build sets that fit in the trailer
  
• Need scrims that won’t block the sound
  
• Taking a look at the shed and trailers to get them cleaned out for new season
  
• We believe that the Boosters are responsible for the shed
  
• Transportation- Trey has agreed to continuing driving
  

Uniforms – Lisa/Catie

• We were given permission to do what we need to do to organize the uniform space, but we will not be given any funds
  
• Dumpster will be provided 
  
• Fittings- would like to do during the day
  
• Tuxes and Dresses sent out for cleaning, will be delivered June 23rd 11am
  
• There are 4 cabinets that still have doors- these are for boosters and band dads
  
• We need to order new plume bags- new plumes don’t fit in the old bags. Jennifer Gibson found prices
  

Concert Wear- 

• See above
  

Chuckwagon (hospitality)– Laurel/Tara

• Day for Ice Truck- Aug 7 lunch
  
• Fun Night Aug 14- nothing needed from hospitality
  
• Family Night August 20
  
• Aug 13- last day rehearsal-? deli sandwiches and popsicles
  
• ordering hand sanitizer and cleaners
  

Director’s Report: Jennifer Gibson

• 5 competitions- 1 in Branson- $50 overnight fee for hotel
  
• Band Photos? Who is the photographer- check with Jennifer Scrivener
  

New Business

• Uniform Moms need 2 irons and 2 ironing boards ~$120- Joyce motioned/Tara seconded/approved
  
• New Plume bags 18in/car 2 bags $341.68 total- Jennifer Story motioned/ Joyce seconded/approved
  

Motion to adjourn by Aaron/Zach 7:45pm
Next meeting July14, 2020 6pm 

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