Ray-Pec Band Booster Minutes

January 2020

1/29/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
January 14, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Lisa Sorge, Tara Spencer, Diana Edgecomb, Amber Bramble, Susan McCammish, Jennifer Story, Travis Houston, Laurel Baumgartner, Arla Beneke, Catie Howlett

The meeting was called to order by Catie at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the November 12, 2019 meeting were reviewed. Motion to approve minutes, Diana, Lisa seconded . No discussion. No meeting in December.
Treasurer’s Report: Diana Edgecomb-no report this month

Committee Reports:
Color Guard-

Winter Guard-7-10 members currently practicing
Need to invite Jennifer to next meeting

Fundraising -Catie/Jennifer

Sunglasses -still have some to sell, could try to sell at Father/Daughter Dance
Football Programs- someone needs to take over-Jennifer Scrivener willing to assist
Mattress Sale- Made $250 at parent pre-meeting, someone coming to talk to the kids in Panther Time 1/15. Sale is 1/26/2020 10am-5pm. We do not need to be there, but putting up signs to advertise is helpful.
TSA Cups- Are we going to do this?
Father/Daughter Dance- Tara

-Feb 1st
-Fast Pass for Preregistration
-need raffle donations, sell sunglasses, chocolate bars?

MOD Pizza, Culver’s, One More Scoop- should we try to get these scheduled?

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms –

Need to have a uniform workday- possibly in April due to scheduling conflicts
Send old coats to surplus

Concert Wear-

No report

Chuckwagon –

8th grade/high school concert 1/29/2020- help with Pizza for all and possibly salad for the college kids that come to assist with sectionals- Approx. 240 people

Director’s Report:

8th grade/High school Concert 1/29/2020- set up like an honor band
Sectionals 3:30-5pm, Pizza 5pm, 6pm full rehearsal, 6:30pm 8th grade parent meeting, 7pm concert
January 6th concert had a great turnout, kids did great
Solos and ensembles-kids should have signed up
State-6 students made it-concert January 25
Jazz- February
Possible trip for next year-Florida? still working on approval

New Business

Need to set nominating committee for next year’s Booster board
Jennifer Story, Catie Howlett and Tara Spencer to be nominating committee
Nominees to present in April, Vote in May

Motion to adjourn by Diana and seconded by Laurel at 7:57pm
Next meeting February 11, 2020 at 7pm

November 2019

11/29/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
November 12, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Kelli Hurley, Tara Spencer, Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Melissa Adams, Lisa Sorge, RJ Hurley, Diana Edgecomb, Amber Bramble, Susan McCammish, Jennifer Story, Travis Houston, Tiffany Lindsey, Quentin Lindsey, Amber Emery, Laurel Baumgartner, Fred Baumbartner, Tina Kirby, Arla Beneke

The meeting was called to order by Trina at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the October 8, 2019 meeting were reviewed. Motion to approve minutes, Lisa -Kelli, seconded . No discussion

Treasurer’s Report: Diana Edgecomb ~$11,000

Tara Spencer to assist
2nd page 1st column October fees
Butterbraids goes into November
Trina has program money

Committee Reports:
Color Guard-

Tryouts happening now for Winter Guard
Diana moved that fees for this year be forgiven, Lisa seconded it
Next year fees will be built in up front

Fundraising -Catie/Jennifer

Sunglasses -still have some to sell, will try again in the Spring
Football Programs- someone needs to take over-Jennifer Scrivener willing to assist
Butterbraids did well ~$2000 profit, 401 units online and paper orders
TSA Cups- Aaron Howlett to make order form $23/$18 depending on size
Father/Daughter Dance to be headed by Amber Bramble-Kelli Hurley passing the books

-Feb 1st
-Tues/Sat Workdays- only issue is that there are no basketball games until 1/11 so we would have to pay for janitor. Trying to come up with other options
-8th graders can help at all workdays and day of the dance.
-1st planning session 11/19 6-8pm RPSMS

? Gift wrapping fundraiser?

Field Crew/Band Dads-RJ Hurley -Head Band Dad

White trailer had some damage to the cord- Jason should be able to replace
Received $750 check for the props except we kept the bases

Uniforms – Kelli Hurley

New Uniforms not here yet. Hat wraps and plumes looked sharp
Pink gloves-washed and dried
Mr. Wilson would like to wear the new uniforms if they come in and we have a game to play- Band Boosters did not agree

Concert Wear- Kiersten Grier’s grandma, Lynette

Everything was done for the concert

Chuckwagon –

200 water bottles left
Everything has been organized
Motion made to get Thank you gifts for Katie and Price Chopper up to $50. Tara/Quentin- approved

Director’s Report:

Water tree needs to be put away in Shull
62 kids made All-District bands
All-State Auditions are the 1st Saturday in December at MU
3 jazz bands- Mr. Shupe helping with 3rd jazz band
Concert was good- Next Concert December 16 in the auditorium 6pm and 7:30pm
Possible Football games 11/23 & 11/30
Glow Show- awesome- will continue- fundraiser was phenomenal

.New Business

No new business

Motion to adjourn by Trina and seconded by Lisa at 7:40pm

Next meeting December 10, 2019 at 7pm

October 2019

10/31/2019

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
October 8, 2019

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Catie Howlett, Kelli Hurley, Tara Spencer, Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Melissa Adams, Lisa Sorce, RJ Hurley, Nina Hunter, Trey “Super Trucker” Scott, Diana Edgecomb, Amber Bramble, Susan McCammish, Jason McCammish

The meeting was called to order by Catie at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the September 10, 2019 meeting were reviewed. Motion to approve minutes -Kelli, seconded . No discussion

Treasurer’s Report: Diana Edgecomb

Committee Reports:
Color Guard-

Fees about people for flag-Color Guard
Turn in deposit
Fee $350 to start- Uniform/flags-in Color Guard account
Fees for food, trailer, overnight stay not included
Compromise on fees-need to talk to Jennifer-How do we communicate with her
Fees should be built into starting fee next year

Fundraising -Catie/Jennifer

Sunglasses
Football Programs
Spirit wear
Mums-new pickup plan on mums next year
Trash Bags-done
Chipotle Night- $186.
Open Fundraisers- One More Scoop has to be on Tuesdays- waiting
Butterbraids-need volunteers to help pass out after concert on Oct 29
Father/Daughter Dance to be headed by Amber Bramble

-Feb 1st-have Jazz band play at the dance
-Red Carpet Royal Event
-use red carpet, chandelier from cardboard, tiered table for snack setup, photobooth-$2 per photo, serve hotdogs/nachos
-Blue/Silver/Gold color scheme
-maybe K-8 can attend, maybe not due to big age range
Field Crew/Band Dads-RJ Hurley -Head Band Dad

Working on tires, bid for tires-need 7-8 new tires $275-vote unanimou

Uniforms – Kelli Hurley

Nina, Lisa, Melissa-great uniform crew-2 of them volunteered for next year!
Turned in receipt from Walmart for socks and Downy wrinkle release
Pink gloves-Friday Pink out game
Kids have to check-in uniforms so we can check to see if pants are hung up correctly

Concert Wear- Kiersten Grier’s grandma, Lynette

Moving along-all girls are fitted, good start on boys of Wind Symphony
$160 to order 2 new dresses and 2 shrugs-Kelli motioned/Lisa seconded

Chuckwagon –

Cambros here and working great
Trying to adjust food quantities
Saturday food-wings, potatoes, vegetables/dip -lunch, Pulled Pork, Pulled chicken, cheesy corn and baked beans -dinner

Director’s Report:

Director’s Budget-$8000- Lisa motion to accept budget presented in June, Tara seconded-approved
Receipt for Josh’s pants to go under uniform budget
Only overnight is StL- Days Inn St.Louis, Lindbergh 314-717-0941 for reservation
Francis Howell time got moved back to 130 or 2:30pm-plan to get there by noon-leave 8am eat/warmup
Sunday in StL -City Museum-part of fees pay for the museum-kids will need to bring money for lunch
Park Hill- 4 cross country kids-hope they arrive in time
Cameron-Parade and Indoor shows plus field show
Glow Show-may be at half time, but may have to do after game due to lights not coming back on fast enough

.New Business

Can someone please fix the notifications from the calendar to not come out at midnight

Motion to adjourn by Lisa and seconded by Diana at 7:56pm

Next meeting November 12, 2019 at 7pm

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