Ray-Pec Band Booster Minutes

May 2020

5/30/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
May 12, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held virtually and was recorded. Those in attendance were: Libby Craig, John Wilson, Trina Westhues, Lisa Sorge, Laurel Baumgardner, Catie Howlett,Tara Spencer, Jennifer Story, Travis Houston, Jennifer Gibson, Dillon Jarrett, Cat Campbell, Marisa Viets, Matthew Stanley, Nina Hunter, Joyce Noah, Arla Beneke, Jennifer Jungeblut, Fred Baumgardner

The meeting was called to order by Trina at 6:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the March 10, 2020 meeting were reviewed. Motion to approve minutes by Jen Story, Trina seconded . No discussion. No meeting was held in April due to Covid-19 pandemic.

Treasurer Report: Tara

Charms is having issues- unable to restore info.
18 Seniors still owe money, ½ the money owed is from Freshman
2 hardship requests- both participated in fundraisers- total requested is $391. Motion to approve hardship requests made by Catie Howlett, seconded by Lisa Sorge.
Funds not in Charms from last 2 fundraisers due to Charms issues.
Are there any other software options? Tara has found some simple accounting templates for a 1-time fee of $160. Charms renewal is up next month.
2018-2019 taxes have not been filed yet by Brown’s Accounting. 2019-2020 taxes should be filed in July. Any suggestions for other accountants? Some suggestions came in through the chat function.

Committee Reports:
Color Guard-

Tryouts- Applications are due next Wednesday
They would like to double the size of guard
Trying to make Guard more affordable
Trying to add weapon back into show
Contacting MIddle Schools and Michele Stidham to try to get the word out.

Fundraising -Catie/Jennifer

Nothing right now
One More Scoop- Not a good time right now
Trash bags and Mums in the fall

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Lisa

Need to get in and organize uniform room. Travis and Jana have been working a little to catalog uniforms.
We have approval to replan uniform room, Arla will put plan in CAD if drawings sent. What is the cost to reorganize space. Jen Gibson has a meeting to discuss the space on Friday.
Working on a standardized labeling system- need list of current Freshman, Sophomore, and Junior marchers. Jacket # will be the Master Number.
Ms. Gibson would like to get new Drum Major uniforms

Concert Wear-

Nothing discussed

Chuckwagon (hospitality)–

Need list for Marching Band- Students are currently signing up
Need Food allergies for Marching Band
What precautions will we need to have for Covid-19?

Director’s Report: John Wilson

AP Music Theory practice test
Bill will be coming for special awards
We will have a recorded awards ceremony
Do we have all Seniors baby pictures?
Kids that were preparing for solos/ensembles have the opportunity to turn in a video of them playing to be scored for medals.
Thanks for a great year

New Director- Jennifer Gibson

Thanks to Mr. Wilson for all he’s done for the band program.
Everything is day to day, but planning as if it will be normal
Drumline auditions- May 15th via Google Classroom
Have your kids tell their friends to sign up for Marching Band
Mr, Jarrett running all the leadership roles
Senior Assistant- won’t be playing an instrument, but will be helping directors
Still plan on having 3 Drum Majors
May have more than 1 section leader depending on size of section
Show is picked out- not ready for reveal, but shortly

New Business- Election
Motion to hold election made by Travis, Trina seconded
Any new nominations?--None
Motion to approve ballot Lisa, seconded by Tara
Trina announces new Board for 2020-21
President- Catie Howlett
Vice President- Jennifer Story
Secretary- Joyce Noah
Treasurers-Tara Spencer and Cat Campbell
All approved, none opposed

Motion to adjourn by Trina 7pm
Next meeting June 9, 2020- not sure if in person or virtual

March 2020

3/30/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
March 10, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Trina Westhues, Lisa Sorge, Laurel Baumgardner, Catie Howlett, Melissa Adams, Tara Spencer, Jennifer Story

The meeting was called to order by Trina at 7:04pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the February 11, 2020 meeting were reviewed. Motion to approve minutes, Tara, Lisa seconded . No discussion.
Emergency Election-Diana Edgecomb has resigned as treasurer. Motion to nominate Tara Spencer to finish out this term made by Jennifer, seconded by Lisa. Unanimous vote.

Treasurer Report: Tara

See financial Report
Tara is still figuring out Charms- Mattress sales and Father/Daughter dance funds are not credited yet. Students earned ~$11.40 per hour for Father/Daughter dance.
Paypal-$6450 sent to benevolent fund- discussion about how to figure out where those funds came from- Student payments?
There were 2 hardship requests that haven’t been addressed. Those will be discussed privately.
1099 forms if earned over $600? Martin helped with Marching Band- consult Tammy Brown in financial office about taxes?

Committee Reports:
Color Guard-

Winter Guard went to Liberty last week- no scores posted yet

Fundraising -Catie/Jennifer

Nothing right now
Candy Bars in April- need someone to collect and count money- Mr. Houston will handle handout.
One More Scoop- Catie will set up

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Melissa and Lisa

Need to have a uniform workday- possibly in April due to scheduling conflicts-April 4th 9-12
Jackets all packed and ready to ship, gauntlets packed-Everything that is going to Central purchasing has to be sent in one delivery
Can we store things in the white trailer?
We have approval to replan uniform room, Arla to help with figuring out the layout-want to get rid of most of the cabinetry
Working on a standardized labeling system- need list of current Freshman, Sophomore, and Junior marchers. Jacket # will be the Master Number.

Concert Wear-

Nothing discussed

Chuckwagon (hospitality)–

Nothing right now

Director’s Report:

Solos and Ensembles at Grain Valley this Saturday March 14th
Bands going to Belton High School for clinics March 24th during the day-WindSymphony in the morning, Symphonic later during day, Concert band after school hours- no concert that evening
Large Group at Paseo April 3rd
Jazz Concert Cancer fundraiser raised $2200.
Jazz Band is complete
40 applicants for band director position, more than applicants for football coach
Voice your opinion with long term planning that the high school needs soundproof doors.

New Business

Jennifer Story, Catie Howlett and Tara Spencer have a list of nominees
Nominees to present in April, Vote in May
2 year term limits

Motion to adjourn by Lisa and seconded by Laurel at 8:10pm
Next meeting April 14, 2020 at 7pm

February 2020

2/29/2020

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC
February 11, 2020

The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room at the High School. Those in attendance were: Libby Craig, John Wilson, Tami Hallford, Trina Westhues, Lisa Sorge, Jennifer Story, Travis Houston, Laurel Baumgartner, Arla Beneke, Catie Howlett, Melissa Adams, Cat Campbell

The meeting was called to order by Catie at 7:01pm

Introductions
Meeting Expectations and Bylaws Objectives:
- Assist the RP Band program and directors
- Promote enthusiasm and commitment to band among students, parents, school board and communities
Support instrumental music education throughout the district
To raise funds to finance or partially finance activities related to music education

Business Reports:

The minutes from the January 14, 2020 meeting were reviewed. Motion to approve minutes, Trina, Lisa seconded . No discussion.
Treasurer Report: Diana Edgecomb-no report this month. Per phone discussion General Account $13,000, $12,000 in savings account -$7500 earmarked for sound system, $5000 Emergency/General.

Committee Reports:
Color Guard-

Winter Guard placed 6th and 11th last 2 weeks- Judges just don’t get the show. It is a Lizzie Borden show.
Need to invite Jennifer to next meeting

Fundraising -Catie/Jennifer

Football Programs- someone needs to take over-Jennifer Scrivener willing to assist
Mattress Sale- ~$10,000 between the band and the choir. $250 each group for the parent meeting. $750 each group for volume bonus. $350 went into benevolent fund

Field Crew/Band Dads-RJ Hurley -Head Band Dad

No report

Uniforms – Melissa and Lisa

Need to have a uniform workday- possibly in April due to scheduling conflicts
Jackets all packed and ready to ship, gauntlets packed
Gloves- saving what we can
Socks-need to buy more
Plumes- getting rid of old ones, will need new plume bags- they are a different size
Bibbers-103 to go to the cleaners, we are short on larger sizes.
We have approval to replan uniform room, Arla to help with figuring out the layout
Working on a standardized labeling system

Concert Wear-

Wondering if it would be possible to do concert wear fittings at the same time as marching uniforms

Chuckwagon –

Great Job with the 8th grade/high school concert!

Director’s Report:

Jazz Band doing really well- 1 & 2 went to MO State, 1,2,&3 UCM
February 27th- Jazz Concert -Cancer fundraiser honoring Danny and Mark
We have a student teacher-Alexander Linn from Truman State
Precontest for Solos and Ensembles has been changed to March 10th
Solos and Ensembles at Grain Valley March 14th
Bands going to Belton High School for clinics March 24th during the day
Large Group at Paseo April 3rd

New Business

Jennifer Story, Catie Howlett and Tara Spencer to be nominating committee
Nominees to present in April, Vote in May
Shed needs to be cleaned out from Father/Daughter Dance- Saturday workday?
February 27th School Board Meeting- All State kids getting recognized

Motion to adjourn by Lisa and seconded by Trina at 7:45pm
Next meeting March 10, 2020 at 7pm

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