May 2016

MINUTES OF THE BOARD OF THE
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
May 9, 2016
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held in the band room of the South Raymore-Peculiar High School building.  Those in attendance were Kim Roberts, Jo Prickett, Allison Bruflat, John Bruflat, Dan Dorweiler, Sherri Jungman, Kim Sickler, Melissa Hogan, Sherry Dubois, Angela Weis, Chris Wilhite, Julie Adolphson, Amanda McVay, Elizabeth Craig, Dillon Jarrett, John Wilson, Jennifer Gibson, Debbie Elrod, Dana Wilhite, Tracy Caskey and Kellie Norton. 
 
The meeting was called to order at­­­­­ 6:59 p.m. 
 
Meeting Minutes Approval: 
*the minutes from the April 12, 2016 meeting were reviewed
*a motion to approve was made by Kim Roberts and seconded by Melissa Hogan and the
motion carried
 
Director’s Report:  John Wilson
Marching Band Auditions: 
*students had fun and had good attitudes
*excited for marching band to start again
State Music Contest:
*fifteen 1 ratings, twenty 2 ratings and three 3 ratings were received
*this was a good day for the students
Band Extravaganza Nights: 
*thanks to all who assisted with the Band Extravaganza nights
*1600-1700 people attended each night with approximately 3000 people total
*proud of the band program and how it is going
*the directors appreciate having videos of the concerts
Awards Night:
*Hawaiian theme
*Trevor will make a video;  if people have videos, send them in
*students will fill out a lettering form
Summer Marching Band Camp:
*last two weeks of July
*Drum Major and Section Leader try-outs next week
*drum line camp dates may need to be flexible depending on the new teacher’s schedule
Physicals:
*physicals need to be completed by marching band camp
*a parent suggested Minute Clinic for physicals for $25
*turn in to JoEllen Hainey at the High School
New Percussion Teacher:
*interviewed for the new teacher today;  good candidates
*should hear by the end of the week
Drum Line Auditions:
*positions are posted
New Color Guard Coach:
*Mr. Short will not be returning as the color guard coach
*this is the next position the directors will focus on filling
Thank You:
*Mr. Wilson thanked the Executive Board
*this has been a good year
*students have been successful
*students are playing higher level music
*encourage students to take band every day;  we need to advocate for that
*thanks to everyone who has helped this year and thanks for stepping up;  it is appreciated
New Instruments:
*the school bought new instruments including a tuba, a baritone saxophone, a tenor saxophone and a bassoon
Future Needs:
*will need new marching band uniforms;  current uniforms are 6-7 years old
*will need new drum line equipment which could be approximately $12,000
Band Fees:
*band fee information will be coming soon
*marching band fees will have a portion paid up front
*we will also get money from students who graduate which will help balance fees that are not paid
Future Events:
*next year the marching band will go to four competitions
*there will be a trip to St. Louis
*next big band trip may be in 2018-2019
 
Communications Report:  Dillon Jarrett
No report
President’s Report/Fundraising:  Kellie Norton
No report
Vice President Report:  Dana Wilhite
Plant Sale: 
*the Band Boosters made almost $3000 on the plant sale
*the location at Bethlehem Lutheran Church was great and we had good helpers
 
Treasurer’s Report:  Tracy Caskey
*Tracy provided a monthly bank statement and stated all bills are paid
*CHARMS statements went out Sunday
*continuing to receive fee payments
*Dillon discussed how Tracy has spend a lot of time working in CHARMS to learn how to make the program better and thanked her for her hard work and dedication
 
Uniform Chairperson Report:  Jo Prickett
*tux bags have been taken apart and will be ready for cleaning
*two bibbers still need to be returned
 
Hospitality Chairperson Report:  Kim Sickler
*cake, punch and plates are ready for the Awards Night
 
Band Dad Chairperson Report:  Chris Wilhite
Trailer:
*keys and new locks been obtained for the trailer
*Chris asked about where the trailer and the shed will be stored once the construction at the High School begins
*Jay Harris is leaving the district, but he was ok with a variety of relocation options
*possible locations include Shull Elementary, but this may be in the parent traffic flow
*locating the items in a place where there are cameras present was suggested to prevent vandalism
Eagle Scout Project/Trailer Remodel:
*curious about timeline and location for this project
*the directors will ask Scott Dobson about the location
Color Guard Flats:
*would like to make new flats for next year that are lighter and more portable
 
New Business
By Law Changes:
*vote for by law changes was tabled until an attorney can review them
*attorney recommendations will be discussed at the next meeting
Election of New Board Members for 2016-2017:
*Kellie asked for additional nominations but no nominations were given and no vote taken
*Allison Bruflat will be the President, Dana Wilhite will be the Vice President, Tracy Caskey will be the Treasurer and Julie Adolphson will be the Secretary
*Chris Wilhite will be the Band Dad Chairperson
*Angela Weis will be the Hospitality Chairperson
*the last meeting of the 2015-2016 Board will be June 7, 2016
Volunteers Needed:
*volunteers for Uniform Chairperson and Fundraising Chairperson are still needed
*volunteers to assist with Band Dads and with Hospitality will also be needed
 
A motion to adjourn the meeting was made by Dillon Jarrett and was seconded by Kellie Norton.  Meeting adjourned at 7:39 p.m.