May 2015 Minutes

RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.

The regular meeting of the Raymore-Peculiar Band Boosters Club was held on May 11, 2015 in 
the South High School band room.  Those in attendance were:  Holli Berry, Allison Bruflat, Mike 
McIntosh, Sherri Jungman, Jim Johnson, Kellie and Dan Norton, Tracy Caskey, Kim Roberts, Kim 
Schwartzman, Pat Roberts, Debbie Elrod, Jo Prickett, Kim Sickler, Julie Godsey, Alec Adolphson, 
Brian Kincaid, June Harryman, Jackie Dorwejier, Jeff McDowell, John Wilson, Dillon Jarrett, Dana 
Wilhite and Sandi McIntosh.

The meeting was called to order at 7:03pm.

Meeting Minutes Approval:  The April 14, 2015 minutes were reviewed and a motion to approve 
was made by Mike McIntosh and seconded by Jim Johnson.  Motion carried.

Director’s Report – John Wilson

 Mr. Wilson thanked everyone who helped with Band Extravaganza.  He was very pleased 

with the crowds both nights and was pleased with the food.

 The kids did well at State Solo and Ensemble in Columbia.  A total of 16 – I  ratings, 17 – II 

ratings and 4 – III ratings were received.

 Every band student will get a medal at the Band Awards Ceremony on Tuesday, May 12th.

 Drum Line tryouts will be held on May 20th from 3:00 to 5:00pm.  Mr. McCoy, the new band 

director, will be there conducting tryouts.

 Mr. Wilson advised the Truck Raffle Fundraiser has been cancelled due to lack of ticket 

sales.  Jeff McDowell and Mr. Jarrett will begin working together immediately to refund money 

to everyone who purchased a ticket for the raffle.

 Mr. Wilson advised the band was contacted by Raymore Price Chopper about doing the 

hotdog lunch fundraiser on Saturday, May 16th.  Apparently someone had signed the band to 

do the fundraiser at some point but no one was aware of it until this week.  Due to 

graduations, sports and other events this weekend, the Band Boosters discussed and 

decided in this meeting not to do the fundraiser.

Communication’s Report – Dillon Jarrett

 Mr. Jarrett advised that initial feedback received regarding the new weekly Band Newsletter 

has been really good.  Parents are finding it helpful and informational.  

Vice President Report – Dana Wilhite 

 The Flower Sale held on April 24th made a total of $3,000.  The Band Booster’s profit was just 

over $1,000.  Dana advised Creekside Nursery would like to work with on for the mum 

fundraiser in the fall.

Treasurer’s Report – Jeff McDowell

 Checking Balance:  $13,650.18

 Savings Balance:  $22,918.46

 The student accounts will be updated very soon with the most recent fundraiser proceeds.

Fundraising – Mary Fambraugh/Kellie Norton

 Band Extravaganza proceeds were approximately $600.00

 The proceeds from Pancake Breakfast on April 24th were minimal.

 On July 14th, a fundraiser will be held at Chipotle in Belton.

Uniform Chair Report – Tracey Caskey

 Marching band uniforms will be brought back from the cleaners on May 20th.  Concert attire 

will be sent to the cleaners at that time.

Hospitality Chair Report – Kim Sickler

 Cake and punch will be served at the Band Awards Ceremony.

Band Dad’s Chair Report – Mike McIntosh

 Mike thanked everyone that helped work on the new semi-trailer on April 24th.  A lot of work 

was able to get done that day.

 Jim Johnson advised the painting of the semi-trailer is progressing.  Masters is doing an 

awesome job.

 Jim has approached the Community Bank of Raymore and Mike has approached UMB Bank 

in Peculiar for corporate donations to go for material for the semi-trailer.

 Mr. Jarrett is working on a logo for the semi-trailer.  Some bids for the logo have been 

obtained and the lowest estimate is approximately $4,500.00.

New Business

 June Harryman asked for the Band Boosters to send a sympathy card to the family of Jacob 

Cruise.  Jacob had been a band member.

 The elections for the 2015-2016 Executive Board of the Raymore-Peculiar Band Boosters 

was held this evening.  The candidates for election are as follows:  

o Candidates for President:

o Candidates for Vice President:

o Candidate for Secretary

o Candidate for Treasurer:

 Since there were multiple candidates running for the position of President and Vice President, 

each candidate for this position gave a short speech to introduce themselves.

 The elections were held with the ballots counted by Holli Berry and Mr. Jarrett and the 

Executive Board of the 2015-2016 Raymore-Peculiar Band Boosters are as follows:

o Jim Johnson – President

o Kellie Norton – Vice President

o Debbie Elrod – Secretary

o Tracy Caskey – Treasurer

 Jeff McDowell was congratulated for his job as treasurer this year.

A motion was made to adjourn the meeting by Mike McIntosh and was seconded by Jim Johnson.  

Motion carried.

 Dana Wilhite 

 Jim Johnson (nominated by Kim Roberts) 

 Alec Adolphson 

 Kellie Norton (nominated by Jo Prickett) 

 Debbie Elrod – Secretary

 Tracy Caskey  - Treasurer