February 2016

MINUTES OF THE BOARD OF
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
February 9, 2016
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held on February 9, 2016 in the auditorium in the South Raymore-Peculiar High School building.  Those is attendance were:  Kathy Roberts, Kelci Peter, Melissa Hogan, Matthew Forsbeck, Mikaria Craig, Eden Craig, Trini Tygret, Denise Standinger, Angela Elliott, Keith Elliott, Yolanda Cunningham, Jeanne Hermsmeier, Ashlyn Mohn, Colleen Mohn, Jackie Dorweiler, Shawn Austin, Alec Adolphson, Nicole Austin, Dominic Austin, Tammy Sumner, Allison Bruflat, Kelli Hurley, Jack Hurley, Carey Homer, Carolyn Weber, Terry Reed, Sarah Reed, Cindy Meyers, Jim Reisdorph, Brian Kincaid, Julie Hart, Gina Buice, Dan Dorweiler, Celia Squires, Diane Glass, Melissa Brown, Jason Brown, Donny Brown, Raelyn Brown, Angela Weis, Sandi Williams, Scott Bradley, Robert Hacker, Kerry Lesmeister, James Spruill, Kellie Norton, Kim Roberts, Krina Snider, Mitchi Payne, Patrick Clark, Madelyn Zalewski, Chris Wilhite, Dana Wilhite, Melanie Shriner, Zoe Shriner, Penny Scott, Jo Prickett, Candace Roller, Elizabeth Craig, Erika Clark, Tracy Caskey, Debbie Elrod and Sherry Dubois
 
The meeting was called to order at 7:05 p.m.
 
Bond Issue:  Dr. Monsees:
John Wilson introduced Dr. Monsees, Superintendent of Schools.  Dr. Monsees discussed the upcoming bond issue.
 
bond issue plan:
*April 5, 2016 there will be a no-tax-rate-increase bond issue
*this will include funding to build a high school building addition to allow all high school students to attend school in one building as well as an Early Childhood Center
*there is an aggressive timeline;  would like to try to have this completed by Fall 2017
*this would be an 8-10 year solution or beyond
*this would provide for the high school students to be in one building as well as provide for a more permanent structure for the Early Childhood programs
*the high school south addition would add about 100,000 square feet
*the north high school would become a second middle school for grades 6-8
*the following schools would be elementary schools K-5:  Bride Ridge, Eagle Glen, Peculiar, Stonegate, Raymore, Timber Creek and Creekmoor
*Schull would become the Early Childhood Center
*overpass work will help with access to the campus
*school boundaries will have to be reorganized
*estimated cost for these changes would be $27 million through a no-tax-rate-increase bond issue;  no increase to the current debt service levy required
*estimated costs:  $20 million high school, $1 million Bridle Ridge/Eagle Glen
*January-March 2016 would be time for preliminary design work
*April 2016-voter approval of bond issue
*Fall 2017 construction would be complete
*new boundaries and staff adjustments will be made
*register to vote for this election now through March 9th
*for more information:  www.raypec.k12.mo.us/index.aspx?NID=1035
*for information regarding the long range facility plan:  www.raypec.k12.mo.us/index.aspx?NID=981
*for questions, contact Dr. Kari Monsees or Mr. Jay Harris
 
proposed layout changes:
*larger band room with more storage
*2 -story band storage room
*new stage craft room
*will also have some practice rooms hopefully
*band room will have garage doors leading outside
*north end of the south high school will have a 2-story addition;  will also have a library/media center as well
*upstairs portion will be a freshman center;  additional classrooms will be on the lower level
*an auxiliary gym will be added on the south end of the high school
*plans are still changing
*check school website next week to find out more information
*project will also improve traffic patterns at the high school;  there will be a separate bus loop and parent pick-up/drop-off area
 
question and answer:
*there was a question from the audience about band classes being at the same time with one band room;  this would have to be worked on through class scheduling
*band concerts would still have to be held in larger spaces such as the gym
*construction zones will have to be set up during the process;  may have to increase passing time
*Spring and Summer 2017 will be a busy time
*there was a question regarding when the original loan would expire;  it was set to expire in 2023;  the bond issue will extend that by 7-8 years
*the District will be sharing more information with the community through emails, information sent home with students, etc.
*a question was asked regarding keeping the freshmen together;  the freshmen will be kept together for the core classes but will be able to access the rest of the high school as well
*the Board will share boundary change information as soon as possible
*about half of the north parking lot will be taken for the addition
 
Mattress Fundraiser:  Andrew Owings
Mr. Wilson introduced Mr. Owings from Custom Fundraising Solutions.
mattress sale:
*mattress sale will be on March 12 at Eagle Glen from 10 a.m. to 5 p.m.
*best ways to promote the sale:
                  talk to people
                  email
                  social media (Facebook:  Join the event and invite others;  Twitter:  @cfskansascity          #beds4raypec)
                  posters and fliers
                  texting
*last year $5,500 raised;  sold 40-42 beds
*this a good fundraiser because:  not a guilt purchase, no pressure sales, lower costs because it is not retail, can make money for the band and save customers money
*CFS sets up, provides advertising materials and tears down
*they sell brands including Simmons Beauty Sleep and Restonic
*offer non-prorated warranty/full replacement
*offer delivery and haul-away services
*customer pick up also available in Lenexa
*prices from $250-$2000;  $700-900 is the average purchase
*5000 fliers have been printed;  put your student’s name on the fliers to get a referral bonus as a credit to student account;  see breakdown below
*$50 off coupon on fliers;  can be used for free delivery
*yard signs are available
*Facebook link:  text TIGER to 913-210-0550
Money for Band:
Twin mattress: $50
Full / queen mattress: $75
King mattress: $100
 
Volume Bonuses: 
25 Beds: $250
30 Beds: $500
40 Beds: $1,000
50 Beds: $1,500
60 Beds: $2,000
 
Student Referral Bonuses: 
1 referral mattress purchase: $25
2 referral mattress purchases: $50
3 referral mattress purchases: $100
4 referral mattress purchases: $150
5 referral mattress purchases: $300
Every referral purchase after 5 is additional $50.
 
President’s Report:  Kellie Norton
physicals for marching band students:
*marching band students will need physicals for the next school year;  school physical night is 2/24/16;  physicals for $15
volunteering:
*committee needed to plan meals for Band Extravaganza 5/5/16 and 5/6/16
*committee needed for Executive Board nominations for next year
fundraising:
*El Dorado:  3/16/16;  need 4-5 parents to help per hour;  all-you-can-eat-buffet
*Culver’s night:  4/13/16;  need 4-5 parents to help per hour
*Father-Daughter Dance:  need cookies for Father-Daughter Dance on Saturday, February 13th;  sign up on Sign-up Genius
*this is a student fundraiser and a band booster fundraiser
*need helpers for coat check, parking (bring flashlight), crafts, cookie table
*last year had 560 girls and their fathers;  expect the same number this year
 
New Business:
Eagle Scout project proposal:
*Doug Adolphson proposed an Eagle Scout project for improvements to make the trailer more efficient
*ideas include:  moving the uniforms to the back, making a uniform rack, changing the shelf handles, improving ramps, reorganizing shelves for oversize instruments and adjustments to the mud flaps
*could get 35-40 people to split up these projects and get it all done quickly
*Eagle Scout is responsible for figuring out funding and getting donations
*Doug will put together a budget and present it to the Executive Board before we vote
 
John Wilson expressed his gratitude for people attending the meeting and asked that people please volunteer.  The meeting adjourned at 8:05 p.m.