December 2015

MINUTES OF THE BOARD OF
RAYMORE-PECULIAR BAND BOOSTERS CLUB
December 8, 2015
 
The regular meeting of the Raymore-Peculiar Band Boosters Club was held on December 8, 2015 in the band room in the South Raymore-Peculiar High School building. Those in attendance were: Kellie Norton, Dana Wilhite, John Wilson, Dillon Jarrett, Kim Roberts, Robert Hacker, Chris Wilhite, Allison Bruflat, and Julie Godsey.
 
The meeting was called to order at 7:05 p.m. The meeting minutes from the November 10th meeting were reviewed. Dillon Jarrett made a motion to approve the minutes and Dana Wilhite seconded. The meeting minutes were approved.
 
Director’s Report: John Wilson
 
All District Band: Concert January 9, 2016.
 
All State Band: Will Dickerson will go to Tan-Tar-A the end of January; Cameron Leonard and Shane Harrison made the Honorable Mention Band.
 
Jazz Band: in full swing; received an invitation to perform at the Gem Theater.
 
Intermediate School Band Tour: Ms. Gibson is looking for someone to drive this week and next week to transport equipment from the middle school to the intermediate schools.
 
Communication Report:  Dillon Jarrett
 
Mr. Jarrett reported that Hawaii was awesome and thanked everyone for their help.
 
President’s Report/Fundraising:  Kellie Norton
 
Unresolved Issue: there is still confusion regarding the custodian’s bill from Pep in the Step. This has to be paid in order to reserve the school for the Father Daughter Dance.
 
Father Daughter Dance: considering raising the admission price from $18 to $20; it was suggested to get bids from different photographers in an effort to decrease our cost. If we could raise admission price and decrease photographer cost, then we could raise the profit and give a percentage back to the booster club without affecting individual student fundraising. The first student meeting will be Monday, Dec 14, 2015. Students need to be informed of meeting times. This will fulfill A+ requirements for seniors. It was suggested that middle school students could be involved, but approval is required by Mr. Mitchell. It was also mentioned that some color guard members do not realize they can do this type of fundraising, they need to be made aware of this opportunity as well. Mr. Wilson motioned that the boosters approve up to $300 to get started purchasing items for the dance. Kellie Norton seconded. The motion was approved. All questions regarding the dance should be directed to Julie Godsey. Future student meetings will be on Mondays, Wednesdays, and Saturdays (10-2).
 
El Dorado Fundraiser:  December 9, 2015 5-7pm. Need parents to help refill drinks and clear tables. Need to remind students tomorrow.
 
Vice President’s Report:  Dana Wilhite
 
Nothing to report.
 
Treasurer’s Report:  Tracy Caskey
 
Tracy was unable to attend the meeting. Copies of the monthly report were available. Mr. Wilson stated that we are going to work on the band fee schedule for next year. Statements for past due band fees will include a memo regarding the opportunity to fundraise by working at the Father Daughter Dance.
 
Uniform Chairperson Report:  Jo Prickett
 
Jo was unable to attend the meeting. It was mentioned that there was no rush to get the marching uniforms cleaned since the money was not available to pay the cleaning service.
 
Hospitality Chairperson Report:  Kim Sickler
 
Kim was unable to attend the meeting.
 
Head Band Dad Chairperson Report:  Chris Wilhite
 
Penske Truck Bill: Chris has been contacted by Penske regarding payment for the rental truck. He thought they had the school credit card information, but will continue to look into and resolve this issue.
 
Coat Racks: one broken coat rack was fixed, need to find out if there are going to be enough for the father daughter dance.
 
A motion was made to adjourn the meeting at approximately 7:30 p.m. by John Wilson. It was seconded by Kellie Norton.