December 2014 Minutes

MINUTES OF THE BOARD OF 

RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.

DECEMBER 9, 2014

The regular meeting of the Raymore-Peculiar Band Boosters Club was held on December 9, 

2015 in the South High School band room.  Those in attendance were:  

The meeting was called to order at 6:33 pm.

Meeting Minutes Approval:  November meeting minutes were reviewed and a motion to 

approve was made by Mike McIntosh and Mr. Wilson seconded the motion.  Motion carried.

Director’s Report – John Wilson

 The 2015 band  camp will be July 20 through July 31, 2015.  There will be no Thursday night 

rehearsals over the summer.

 There is a possibility of doing a band weekend at a college (possibly Northwest Missouri 

State or Pitt State).  Cost would be pretty inexpensive.

 December 15th will be the 7th and 8th grade band concert at the Middle School at 7pm

 January 13th will be the high school band concert

 All District Band will be January 9th and 10th at UCM.  The concert will be at 3pm on Saturday.

 Seven students made All State Band (this is the same number as last year)  Tryouts were on 

 March 20th will be Solo and Ensemble Contest.  This is the Friday of Ray-Pec’s spring break.

 March 27th will be State Large Ensemble Contest.

 High School and Middle School jazz bands are going well.  The high school jazz band may 

participate in a jazz festival on January 14th.

 City Lights in November went well.  Mr. Wilson thanked everyone for helping.

 Several parents have met with administration about the need to have band every day for 6th 

through 8th grades.  Mr. Wilson advised this has helped get some momentum going with 

administration and a meeting will be held between the band directors and the administration.

 The amount of $5,000 is needed to reimburse the school for hotel bills for marching band 

Communication’s Report – Dillon Jarrett

 Hawaii payments need to be made.  It is getting close to time for Gateway to being 

purchasing airline ticket.  After this is done, they will begin making other final plans.

 If people signed up to go to Hawaii are two months or more behind on making payments, 

they will be put on a waiting list until payments are caught up.  This does not cancel the trip if 

put on the waiting list.  Gateway has to have a firm headcount so payments need to be made.

 The directors went to Hawaii over Thanksgiving break to experience the trip that the band will 

be taking in 2015.  They were impressed with Gateway and how they organized the trip.  It 

was well planned.  Mr. Wilson said he was surprised about how educational the trip will be.  

The trip will be a great experience for the students.

 Mr. Jarrett will be contacting parents soon to give them access to Charms (band accounting 

system) and to show them how to check their students’ accounts.

Vice President Report – Dana Wilhite 

Treasurer’s Report – Jeff McDowell

 All payments are current to date for the Hawaii trip.

 Fundraisers are now posted to the students’ accounts.  If a payment needs to be made from 

a student’s account for Hawaii, please let Jeff know.

 Checking balance = $16,380.46 / Savings balance = $19,889.84

 The tax preparer called and taxes are ready.  The bill is for $350.00.

Fundraising – Mary Fambrough

 No planned fundraisers until the Father-Daughter Dance on January 31st.

 El Dorado Mexican Restaurant has invited the band back to do another fundraiser.  The one 

held in the fall raised $950.00 for the band.

 With respect to the Father-Daughter Dance, there are a lot of unknown questions but things 

are getting worked out.  A back-up date needs to be set.  In addition, parent meetings for the 

dance have been held and students have begun meeting to work on the dance.  Specific 

work dates will be set and communicated.

 Andrew with Custom Fundraising Solutions met with the boosters. 

o He can hold a one-day mattress sale fundraiser for the band.  He will take care of all 

o There is no work involved for the band parents or students except to get people to 

o Earning potential is unlimited.  The band gets paid about a week after the event is 

o Students would get referral bonuses.

o Mattresses sold will be in for delivery approximately two weeks after sale.

o Delivery available or buyers can pick up at the Lenexa warehouse.

o Delivery persons can remove old mattresses for an additional cost.

o The sale for the Ray-Pec Band Boosters will be held on Sunday, April 12, 2015 from 

o Andrew will provide marketing materials, flyers, etc. to help the band advertise.

o Mr. Wilson has advised he will coordinate this fundraiser.

 Landmark Dodge is donating a 2015 Dodge Ram 1500 (4X4 with Hemi engine) with a 3 year 

lease and comes with a $1,000 gas card.

o To net a $12,200.00 profit, 200 tickets at $125.00 each will need to be sold.  A 

o Ticket sales would go on until the minimum number of tickets are sold or the tickets 

o Landmark has advised that the band can set up a booth at Landmark Dodge to try to 

o A representative from Landmark brought a truck to the Band Booster Meeting tonight 

o Maria Nicholson has agreed to head up this fundraiser.  

set-up and sales.  There will be 22 floor models to choose from with models from 

Simmons, Restonic and Simple Mattresses.  Mattresses are manufactured to order.

come look at the mattresses and hopefully make a purchase.

held.  A typical event has sales of 20-30 mattresses.  The band could possibly net 

approximately $3,000 to $6,000.

10:00 am to 5:00pm.  Cash, credit/debit cards and lay-away plans (3 payment plan) 

will be accepted.

minimum of 102 tickets will have to be sold or refunds will have to be given.

are sold out.

sell tickets to customers of the dealership.  They have also agreed to bring the truck 

to any band event/function for viewing.

for attendees to preview.

Uniform Chair Report – Tracey Caskey

Hospitality Chair Report – Kim Sickler

Band Dad’s Chair Report – Mike McIntosh

 A proposal was presented tonight regarding the purchase of a trailer.  A copy of the complete 

proposal is attached with specific information regarding projected costs of equipping the 

trailer to meet the band’s needs.

 Jim Johnson made a motion to purchase the trailer at this time for a cost of $4,000.  Dana 

Wilhite seconded the motion and the motion carried.

Mr. Jarrett made the motion to adjourn the meeting and Mike McIntosh seconded.  

Meeting adjourned at 8:03pm.